Project Control-HAP 360

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Project Control:

Project Control Whittney Payne

What is project control?:

What is project control? A project has 5 phases: Initiation, Planning, Execution, Control and Closing Execution and control tend to occur simultaneously. Execution is the attempt to do what has been planned & Control measures the projects accomplishments and compares it to the expectations Project control is the phase where problems that occur should be fixed . Project control allows managers to assess how close they are to their goal and coordinate properly the project and their team!

Slide3:

Project performance must be monitored and managers must weigh the outcomes and risks. In order to track a projects progress managers needs to find out “ Estimated time of completion” & “Budget at completion. This can tell us how well the project is being run Baseline= Planned budget Planned Value= Total cost PLANNED to be spent As you can see in the chart, The project was planned to be completed in 9 months and by 4 months we already spent about $60,000 This differs from the actual cost, which is the total direct and indirect costs brought on by the project….

Actual Cost vs. Planned Value:

Actual Cost vs. Planned Value This graph shows the planned value against the actual cost . If we continue the project as we are these are the projected values….By month 8 we will have spent $80,000 The forecast of a projects cost is necessary to track progress. This is called Budget at Completion

Let’s look at a problem….:

Let’s look at a problem…. Activity Description of Activity Immediate Precedence Planned Duration Completion Duration Planned Expenditure A Obtain list of patients 2 weeks 4 weeks $1,000 B Sample patients A 1 week 2 weeks $500 C Print survey tool 3 weeks 3 weeks $13,000 D Mail survey tool B,C 4 weeks $2,000 E Collect early responses D 1 week $3,000 F Collect late responses E 3 weeks $9,000 G Analyze data E 2 weeks $2,000 H Report findings F,G 1 week $1,000

Rate of Performance=:

Rate of Performance= Actual work completed ÷ Work planned to be completed

Slide7:

Activity Description of Activity Immediate Precedence Planned Duration Completion Duration Planned Expenditure A Obtain list of patients 2 weeks 4 weeks $1,000 B Sample patients A 1 week 2 weeks $500 C Print survey tool 3 weeks 3 weeks $13,000 D Mail survey tool B,C 4 weeks $2,000 E Collect early responses D 1 week $3,000 F Collect late responses E 3 weeks $9,000 G Analyze data E 2 weeks $2,000 H Report findings F,G 1 week $1,000 To find Rat of performance we will look at activities A & B since C is not on the critical path. 6 weeks(4+2) ÷ 3 weeks(2+1) = 2.0 or 200% rate of performance

Estimated Project End=:

Estimated Project End= (Planned Duration)(Rate of Performance) Planned Duration= (Total # of Weeks)- (# of weeks not on the critical path)

Slide9:

Activity Description of Activity Immediate Precedence Planned Duration Completion Duration Planned Expenditure A Obtain list of patients 2 weeks 4 weeks $1,000 B Sample patients A 1 week 2 weeks $500 C Print survey tool 3 weeks 3 weeks $13,000 D Mail survey tool B,C 4 weeks $2,000 E Collect early responses D 1 week $3,000 F Collect late responses E 3 weeks $9,000 G Analyze data E 2 weeks $2,000 H Report findings F,G 1 week $1,000

Slide10:

Activity Description of Activity Immediate Precedence Planned Duration Completion Duration Planned Expenditure A Obtain list of patients 2 weeks 4 weeks $1,000 B Sample patients A 1 week 2 weeks $500 C Print survey tool 3 weeks 3 weeks $13,000 D Mail survey tool B,C 4 weeks $2,000 E Collect early responses D 1 week $3,000 F Collect late responses E 3 weeks $9,000 G Analyze data E 2 weeks $2,000 H Report findings F,G 1 week $1,000

17- 5= 12 weeks:

17- 5= 12 weeks Planned Duration= (Total # of Weeks)- (# of weeks not on the critical path)

Estimated Project End=:

Estimated Project End= (Planned Duration)(Rate of Performance) (12 weeks) * 2= 24

Anticipated Delay in End of Project=:

Anticipated Delay in End of Project= Estimated Project End – Planned Duration 24 weeks- 12 weeks= 12 weeks

Slide14:

Activity Description of Activity Immediate Precedence Planned Duration Completion Duration Planned Expenditure A Obtain list of patients 2 weeks 4 weeks $1,000 B Sample patients A 1 week 2 weeks $500 C Print survey tool 3 weeks 3 weeks $13,000 D Mail survey tool B,C 4 weeks $2,000 E Collect early responses D 1 week $3,000 F Collect late responses E 3 weeks $9,000 G Analyze data E 2 weeks $2,000 H Report findings F,G 1 week $1,000

Project Control:

Project Control HAP-360 ….Thank you!

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