Progress Reports

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Progress Reports:

Progress Reports

The Assignment:

The Assignment Write a progress report of at least 500 words I will receive one progress report from each group; Imagine you are half way done. What have you done? What remains to be done? Describe the process; Identify problems.

First, decide what format your report will take:

First, decide what format your report will take 1. External—letter 2. Internal—memo You could, however, write a memo to a superior about a project being conducted for an external client.

The Progress Report:

The Progress Report Communicates to a supervisor a project current’s status; Format and type vary widely; Schedule for submission of progress reports.

The Progress Report:

The Progress Report The yearly report for a company might be considered a type of progress report; Keeps managers informed so they can make decisions. Sort of an updated proposal; Basically, it tells the client or supervisor what you’ve been doing with their time/money.

The Progress Report:

The Progress Report 1.   Enables the client to check on the work in case it needs to be altered.; 2. Enables workers to estimate what ’ s been done and remains to be done.

PowerPoint Presentation:

3.   Compels workers to evaluate their work; 4.    It is the pre-writing for the final report.

THE STRUCTURE OF THE PROGRESS REPORT:

THE STRUCTURE OF THE PROGRESS REPORT Great variety because of format and length; Start with copy of proposal and make changes.

SUMMARY :

SUMMARY Summarizes the project; Enumerates the accomplishments achieved during the period covered in the report and comments on the current work.

INTRODUCTION :

INTRODUCTION Clarifies subject purpose scope plan of the report.

PowerPoint Presentation:

background objectives overview identifies the span of time the report covers Provides a brief statement of the phases of the project.

DISCUSSION :

DISCUSSION Discusses work accomplished; work that remains; any changes made with the contracted agreement; Problems need to be discussed, and options need to be presented.

PowerPoint Presentation:

Usually structured into past work/future work scheme; Sometimes structure based on tasks involved if tasks are concurrent.

CONCLUSION :

CONCLUSION evaluates the progress of the project; a description of the present status of the project; Conclusion is transitional, not final; Two basic messages: 1. Things are going well; 2. Things are not going as well as anticipated.

PowerPoint Presentation:

Do NOT be overly optimistic--be realistic; If problems arise, state them clearly; Recommendations.

APPENDICES :

APPENDICES Attached if appropriate; Provide any needed supporting material: computations, printouts, schematics, diagrams, charts, tables, revised task schedules.

Progress Report Appraisal (Problems):

Progress Report Appraisal (Problems)  1.   Are you on time or ahead? 2.   Are you running into problems? 3.   How are you solving them? 4.    Is the scope of the work changing? 5. Is consultation necessary? 6. Are costs running higher than expected? 7.   Would a new approach be less costly and more efficient?

PowerPoint Presentation:

8.   Is something significant and unexpected showing up in the research?  9.    Are materials specified available?

Tone :

Tone If your report sounds tired, unhappy, or confused, you ’ ll worry clients; Generalizations should be backed up with facts.

Time versus task :

Time versus task The chronological approach, while a logical solution, creates a couple of problems: 1. Windy generalization; 2. Too much emphasis on procedure.

The Time Plan Versus Task Plan problem:

The Time Plan Versus Task Plan problem can be compared to the comparison and contrast essay problem: subject-by subject or point-by-point?

Wind Energy Versus Solar:

Wind Energy Versus Solar Subject-By-Subject I.   Introduction II.   Wind Energy III.   Solar Energy IV. Compare/Contrast V.    Conclusion Point-By-Point I. Introduction II.Comparison A.     Wind Energy B.      Solar Energy III.   Contrast A.     Wind Energy B.      Solar Energy  IV.   Conclusion

Removing Sediment from a Lake :

Removing Sediment from a Lake I.    Introduction A.     Project Summary II. Work Finished in Preceding Period A.      Process B.      Problems C.      Costs III. Work Planned for the Next Period A.      Process B.      Problems C.      Costs IV. Work Planned for the Following Periods A.      Process B.      Problems C.      Costs V. Conclusion A.     Summary B.      Recommendations

Task Plan:

Task Plan I. Introduction A.  Project  Summary II.   Process A. Work Finished B. Work Planned for Next Period C. Work Planned for the Following Periods III.  Problems A.Work Finished B. Work Planned for the Next Period C. Work Planned for the Following Periods IV. Costs A.Work Finished B.Work Planned for the Next Period C.Work Planned for the Following Periods V Conclusion  A. Summary B. Recommendations

A note on the Credit for this assignment::

A note on the Credit for this assignment: Failure to hand in a progress report in a timely manner will result in the project grade being lowered by one full letter grade.

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