Win XP Tips

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Win XP Computer Tips:

Win XP Computer Tips Presented by Selina Glynn May 2011

My Computer:

My Computer Local Hard Drives c: DVD Rom d: USB Drive e: External Drive g: Network Drive h: Scanner Camera

File Structure:

File Structure Where are my files? By default files are located under “My Documents” Each user account has his/her own “My Document” folder The actual location of each user’s “My Documents” folder is normally under c:/Documents and Settings/<user name> It is a good idea to create sub directories to organize your files so that it’s easier to remember where you have placed your files Think of file structures like the image, a tree structure. My preference is to create a directory directory under c:/selina for all my files, so that it won’t be confusing about whose “My documents” were the files belong to. It also allows for easier backup. To find your files, click on Start-> search, enter part of the filename e.g. myfile.*

File Structure:

File Structure Where am I? To display the full directory path, follow the instructions on this site: Select “Display the full path” Uncheck “Hide extensions” so that you can see what type of files you are looking at.

File Protection:

File Protection Best Practice Get an external drive, do not use the c: drive to storage you important files. This is the drive by default has the operating system and all the software. This drive is where most troubles occurred. Get one or two USB drives for portable storage between home and work. When you save files, always use “save as” to save your file to more than one drives. Email your important work files to your email address if they are less than 10MB. Backup your important files to DVDs and label the DVD with the backup date. For sensitive personal files in Word or Excel. You can use password to protect the file. If you download anything, even from our known trusted source, run virus scan on the file before double clicking on it.

Google Docs:

Google Docs Link: ID: canopclass Upload file: click on the “Upload” Button, find the file that you want to upload. Click on the down arrow to display all the drives and folders Click on the file that you want to download, click “download”, select the location that you want to save your files to

Computer Security:

Computer Security Ten Commandments: Virus, spyware, firewall Keep virus definitions up-to-date Scan all drives for virus Scan and remove all found spywares. Software: Don’t forget to scan anything that you download before you double click to open them Try not to forward emails, post the content to a blog if it’s worth sharing Email your friend to confirm any suspicious mails As discussed earlier, password protect sensitive files like Word and Excel Backup all your important files Encrypt your files if you feel it’s required. Save a decrypted version on a CD first. If you forget the decryption key or how to decrypt your file, there is no way to fix the problem.

Computer Security:

Computer Security To fix virus steps: Download the latest virus definitions Run full scan on all drives Run spyware scan If you can’t boot your computer, try steps on this link:

Computer Backup:

Computer Backup Use software like Nero to burn your files to CD or DVDs Use Win XP backup utility: Save a copy/copies of your files to an external drive or USB. NOTE: this method is not a backup. The files can be overwritten. You can’t get an older version of the same file. Many CD/DVD burning software available. e.g.

English to Chinese Translation:

English to Chinese Translation Translation Sites: Dictionary Site:

Audio Editing:

Audio Editing Audio Editing Sites: Audio file conversion Site: