Keeping your project on the road ...

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WBS, Risk, communication plan overview



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Keeping Your Project on The Road :

Keeping Your Project on The Road @ ryanendres April 2013

Project Management Body of Knowledge:

Project Management Body of Knowledge I am not a PMBOK Winnie! Keys to a projects success: Creating a WBS Having a risk strategy Having a communication plan What does DONE look like

Kick Starting it with your WBS:

Kick Starting it with your WBS Have you ever had a project that you had no clue where to start with it?

Gathering the information …:

Gathering the information … Do your research …

Creating the WBS …:

Creating the WBS … Break things down by work group or by large logical pieces The WBS is focused on outcomes and not how they are provided or produced. Where to create it in? Do not take it to the task Level

Is the WBS Done?:

Is the WBS Done?

WBS Dictionary…:

WBS Dictionary… STOP the YUUUUP’ers !

I have the WBS and the dictionary … now what?:

I have the WBS and the dictionary … now what? Use it for status updates Use it to control Scope Use it to develop your timeline

WBS Pop Quiz!:

WBS Pop Quiz! 1. A work breakdown structure numbering system allows project staff to: A. systematically estimate costs of WBS elements. B. provide project justification. C. identify the level at which individual elements are found. D. use it in project management software . Answer: C: The numbering system allows you to quickly identify the level in the WBS where the specific element is found. It also helps to locate the element in the WBS dictionary.

WBS Pop Quiz!:

WBS Pop Quiz! 2. During a project meeting a team member comes to the PM because he is not sure of what work he needs to accomplish on the project. Which of the following documents contain detailed descriptions of work packages? A. Work Break Down Structure dictionary B. Activity list C. Preliminary project scope statement D. project scope management plan Answer: A: The WBS dictionary defines each element in the WBS. Therefore, descriptions of the work packages are in the WBS dictionary.

WBS Pop Quiz!:

WBS Pop Quiz! 3. You have just joined the PMO at your company after 5 yrs of working on projects. One of the things you want to introduce to your company is the need to do WBSs. Some of the PM are angry that your are asking them to do “extra work.” Which of the following would be the BEST thing you could tell the PMs to convince them to create WBSs? A. Tell them it will prevent work from slipping through the cracks. B. Tell them that it is not needed. C. Tell them it is required if the project involves contracts. D. Tell them it is the only way to identify risks. Answer: A: Preventing work from being forgotten is one of the reasons the WBS is used.

Risk … What is it?:

Risk … What is it? A risk is something that may or may not happen, and it can have positive or negative impacts to your project.

When should you first document risks?:

When should you first document risks? … in the charter … but what does the PMBOK process indicate?

… a little risk planning saves a lot of fan cleaning …:

… a little risk planning saves a lot of fan cleaning …

At what time points? :

At what time points? … during the entire project lifecycle …

The Risk Management Process:

The Risk Management Process Risk Management Planning Risk Identification Qualitative Risk Analysis (probability and impact) Quantitative Risk Analysis (numerical analysis; not all projects need this) Risk Response Planning Risk Monitoring and Control

Tracking Risks…:

Tracking Risks…

Pop Quiz Risks!:

Pop Quiz Risks! 1. What should be done with risks on the watchlist ? A. Document them for historical use on other projects. B. Document them and revisit during project monitoring and controlling. C. Document them and set them aside because they are already covered in your contingency plans. D. Document them and give them to the customer. Answer: B: Risks change throughout the project. You need to review risks at intervals during the project to ensure that non-critical risks have not become critical.

Pop Quiz Risks!:

Pop Quiz Risks! 2. During project execution a team member identifies a risk that is not in the risk register. What should you do? A. Get further information on how the team member identified the risk, because you already performed a detailed analysis and did not identify this risk. B. Disregard the risk, because risks were identified during project planning. C. Inform the customer about the risk. D. Analyze the risk. Answer: D: First you want to determine what the risk entails and the impact to the project, then determine what actions you will take regarding the risk

Communication Plan…:

Communication Plan… If you have 10 members on your team how many channels of communication do you have? [N(N-1)]/2 Answer: 45 … as we add more will it grow linearly or exponentially?

Communication Plan…:

Communication Plan… What size should the project be to have a formalize stand alone communication plan? If greater than 10,000 hrs (billable) or if it has a budget over 250k What if my project is under this? Do I still need to document it somewhere? Yes! Create a section in your project charter! Do you only review your communication plan and charter at the beginning of your Project?

Status Updates:

Status Updates Highlight things in yellow that you want to draw peoples attention to.

What Does Done Look Like?:

What Does Done Look Like? Have an Escape Plan! Document what Done looks like… Have person that will continue on with the torch…

Keeping Your Project on The Road :

Keeping Your Project on The Road


Questions? PDD 2013 will be held on Thursday May 16, 2013 Exhibition Hall at Alliant Energy Center  @ ryanendres [email protected]