presentation on presentation by Vishwajeet

Category: Education

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presentation skills are described here.


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PRESENTATION Presented by Mr. VISHWAJEET N. NAVGIRE M. Pharm (sem-1) Department of Quality Assurance Techniques JSPM’s Charak College of Pharmacy and Research, Wagholi 1


OUTLINE Importance Purpose General Guidelines Preparation Delivery Do’s and Don’ts Suggestions and advice 2

Why are presentation skills important?:

Why are presentation skills important? Job Hunting Academia • Conferences, Seminars, Teaching classes Industry • Training, Project Reports, Reports to Management Other • Speaking in society, fund raising, community service , etc. 3

Major important areas in oral presentations:

Major important areas in oral presentations Communitive /Linguistic. eg .-fluency/accuracy , signposting, using notes (don’t read your notes –look up!) Non-verbal communication eg .-body language –facial expression, eye contact, hands / gestures , use of visual aids Vocal paralanguage. eg .-volume / projection, intonation, pace, pitch, word strings / juncture , emphasis Timing and structure eg .-organisation , preparation, sense of purpose 4

General Guidelines:

General Guidelines A good presentation is a “POPTA” presentation What does “ POPTA ” stand for? 5


Purpose You need to define your purpose for giving the presentation (Teach, Persuade, Prove, Review, Impress, Put to Sleep, Entertain) Often your goal should be high level overview, even for a technical presentation Don’t tell them everything you did, you’ll bore them 6


Organization Always have an outline Tell them what you’re going to tell them, then tell them, then tell them what you told them -Hint : I am doing this for this presentation Discuss Data, Problem and solution -Not just “data then solution” or “solution then problem” 7


Preparation An unprepared presenter loses the audience before even starting Practice makes perfect and builds confidence Arrive early, make sure everything is set up Dress appropriately - Better to dress up than down Slides should be done well in advance 8


Time Be sure you know how much time you have while preparing the presentation - Not 5 minutes before you start It is better to end early than to go over - Always have a watch or clock in view You’ll never have enough time to tell everything so stick to the most important Rule of thumb - At most 1 slide per minute of presentation - Better to plan 2 minutes for each slide 9


Audience Be sure you know your audience well Tailor presentation to your audience - You should never give the same presentation twice Are there multiple audiences? - If so, direct different slides to different audiences Watch the audience for clues 10

Before your talk:

Before your talk Familiarize yourself with the room Dress professionally Before your session begins, introduce yourself to the faculty facilitator Come at the beginning of your session and remain for the duration 11

Beginning your talk :

Beginning your talk Thank the person who introduced you Begin your talk decisively, not with “ um,” “OK,” or “let’s see ” Establish eye contact immediately with the audience 12

During your talk:

During your talk Keep your talk simple by avoiding excessive jargon and details Talk to the audience, not the screen or your notes Speak slowly, clearly and loudly Resist filler words like “um” or “uh;” instead , don’t be afraid to pause 13

Ending your talk:

Ending your talk End your talk decisively with “thank you ,” not with “that’s all” or “that’s about it” Do not end with “Are there any questions ?” because proper protocol is for the audience to clap before questions are asked 14

Podium Panic:

Podium Panic For some people, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death . 15

Dealing with Podium Panic:

Dealing with Podium Panic Audiences are forgiving Nervousness is usually invisible Be yourself Practice deep breathing/ visualization techniques Begin in your comfort zone Check out the room in advance Concentrate on the message Begin with a slow, well prepared intro; have a confident and clear conclusion Be prepared and practice 16

Eye Contact:

Eye Contact Never let them out of your sight . Looking them in the eye makes them feel that they are influencing what you say . Eye contact allows the presentation to approximate conversation -the audience feels much more involved. 17

Body Language:

Body Language NO-NO’s Lean on or grip the podium Rock or sway in place Stand immobile Use a single gesture repeatedly Examine or bite your fingernails Cross your arms in front of your chest Use obviously practiced or stilted g estures Chew gum or eat candy Click or tap your pen, pencil or pointer Don’t play with jewellery 18

Voice :

Voice Voice Intelligibility Articulation Pronunciation Vocalized pauses Overuse of stock expressions Substandard grammar Voice Variability Rate of speech Volume Pitch or tone Emphasis 19

Preparing Content:

Preparing Content 3 A’s Analyze your A UDIENCE . Define what A CTION you want them to take. Arrange your A RGUMENT to move them . 20

Analyse Your ‘Audience’:

Analyse Your ‘Audience’ What are their names, titles, backgrounds, reasons for attending, etc What are their big concerns What are their objectives, fears, hot buttons and attitudes 21

Use of Visual Aids Design Concepts:

Use of Visual Aids Design Concepts Big Simple Clear 22

Advantages of Visual Aids:

Advantages of Visual Aids Enhance understanding of the topic Help your speech be more impressive, and improve your image Maintain the audience’s attention and increase their interest Help build credibility Add variety 23

Constructing Effective Visual Aids:

Constructing Effective Visual Aids Never use confusing abbreviations The use of periods at the end of the bullets is not necessary Artistry and sounds do not substitute for content, and they can distract your audience Select complimentary colours ; avoid colour clashes Use fonts like “Sans Serif” or “Times New Roman” 24

Anticipate lines of questioning:

Anticipate lines of questioning Rehearse Don’t rank questions Keep answers brief Be honest Avoid negative words Don’t repeat negative questions 25

Final advice:

Final advice Practice , practice, practice ! Be professional Show enthusiasm Be confident and at ease, since you know more about your topic than anyone else! 26

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