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Presented by Praveen kumar.G Technical Report Writing

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Engineers spend a great deal of time writing technical reports to explain project information to various audiences. Associated Lesson Concept:

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The Importance of Writing: Engineers perform technical writing to communicate pertinent information that is needed by upper management to make intelligent decisions that will effect a company’s future.

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Many engineers spend between 1/3 and 1/2 of their work time engaged in technical writing. Examples include: The Importance of Writing:

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Technical Writing: Technical writing is a type of expository writing this is used to convey information for technical or business purposes. Technical writing is NOT used to: entertain create suspense invite differing interpretations

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Technical Reports: Engineers write technical reports (also called engineering reports) to communicate technical information and conclusions about projects to customers, managers, legal authority figures, and other engineers. A technical report follows a specific layout and format as specified by the American National Standards Institute (ANSI).

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Technical Report Layout:

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Front Matter: The front matter is used to help potential readers find the report. Once found, the front matter will help the reader to quickly decide whether or not the material contained within the report pertains to what they are investigating.

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Cover* Label* Title Page Abstract Table of Contents Lists of Figures and Tables Front Matter: *May be an optional element

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A cover and label are used if the report is over 10 pages long. The cover (front and back) provides physical protection for the printed report. Plastic spiral bindings and thick, card-stock paper are recommended. Front Matter: Cover* *May be an optional element

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Front Matter: Label* Report title and subtitle (if a subtitle is appropriate) Author’s name Publisher* Date of publication A label is placed on the cover to identify: *May be an optional element

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The title page provides descriptive information that is used by organizations that provide access to information resources (i.e., library). A title page duplicates the information found on the front cover (if one is used). Front Matter: Title Page

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An abstract (informative style) is a short summary that provides an overview of the purpose, scope, and findings contained in the report. Purpose - identifies the issue, need, or reason for the investigation Scope - reviews the main points, extent and limits of the investigation Findings - includes condensed conclusions and recommendations Front Matter: Abstract

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The table of contents lists the title and beginning page number of each major section within the report (excluding the title page and the table of contents). Front Matter: Table of Contents iii

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The text is the part of a technical report in which the author describes the methods, assumptions, and procedures; presents and discusses the results; draws conclusions, and recommends actions based on the results. Text:

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Summary Introduction Methods, Assumptions, and Procedures Results and Discussion Conclusions Recommendations* References Text: *May be an optional element

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Back Matter: The back matter supplements and clarifies the body of the report, makes the body easier to understand, and shows where additional information can be found.

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Appendixes* Bibliography* List of Symbols, Abbreviations, and Acronyms Glossary* Index* Distribution List* Back Matter: *May be an optional element

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Create an outline of your report before you write it. Write the body of the report first. Then write the front and back matter. Have someone proofread your report. Tips for Writing:

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THANK YOU

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