COE Board Protocol and Parliamentary Procedures

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Parliamentary Procedure: Are You In or Out of Order?:

Parliamentary Procedure: Are You In or Out of Order? Presented by: Dr. Ronnie D. Gross 2006-07 COE Board Chair 2009-15 COE Parliamentarian

Parliamentary Procedures:

Parliamentary Procedures A process used to conduct business when working in a group It ensures that the rights of individual members are protected, while the will of the group is achieved It helps people run meetings efficiently and fairly and prepares Board members to be more effective when participating in meetings

The “Why” of Parliamentary Law:

The “Why” of Parliamentary Law Parliamentary law is simple in principle. It is based largely on mere common sense and courtesy. It provides an approved and uniform method of conducting meetings in a fair, orderly, and expeditious manner.

The Purpose of Parliamentary Law:

The Purpose of Parliamentary Law To enable an assembly to transact business with speed and efficiency To protect the rights of each individual To preserve a spirit of harmony within the group

Basic Principles :

Basic Principles All members have equal rights, privileges, and obligations; rules must be administered impartially The minority has rights which must be protected Only one subject may claim the attention of the assembly at one time Members may not make a motion or speak in debate until they have been recognized by the Chair Each proposition presented for consideration is entitled to full and free debate

Basic Principles:

Basic Principles The will of the majority must be carried out, and the rights of the minority must be preserved The personality and desires of each member should be merged into the larger unit of the organization Members should not attack or question the motives of other members. All remarks are addressed to the Chair In voting, members have the right to know at all times what motion is before the assembly and what affirmative and negative votes mean

Transacting Business at a Meeting:

Transacting Business at a Meeting Quorum Introducing Business Obtaining the Floor Seconding a Motion Debate/Discussion Amendments Voting Announcing the Vote

How Should a Motion Progress:

How Should a Motion Progress A member addresses the Chair The member is recognized by the Chair The member proposes a motion Another member seconds the motion The Chair states the motion to the Board

PowerPoint Presentation:

The Board discusses or debates the motion. The Chair takes the vote on the motion. The Chair announces the result of the vote.

Tips on Parliamentary Procedure :

Tips on Parliamentary Procedure Since the Secretary is responsible for keeping accurate records of business transacted, the Chair may require that main motions, amendments, or instructions to a committee be in writing It is a general rule that no member should be present at the table when any matter relating to himself or herself is under consideration Abstentions do not count in tallying the vote Motions are out of order that present essentially the same question as a motion already considered at the same meeting


Questions? Parliamentary Procedure: Are You In or Out of Order?

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