Building a Rotary Team- by Michel P. Jazzar

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Team building is the process of working with a team to clarify its task and how team members can work together to achieve it.

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Building a Rotary Team : 

Building a Rotary Team Michel P. Jazzar RLI Lebanon Division founder chairman 2002-2005 RI Representative to UN-ESCWA since 2006 January 16, 2011 PrePETS Lebanon 2011

Slide 2: 

“The selfishness of individuals, of families, of states, and of nations, is the cause of the most of the trouble in the world.” -Taylor Erwin Gauthier, business writer, December 1921 of Rotarians, Rotary Clubs.

Summarize : 

Summarize To accomplish most tasks in Rotary and their careers, people must work in teams. When individuals work well together, they can do more than they could alone.

Slide 5: 

Let’s go and build stronger teams!

Building a Rotary Team : 

Building a Rotary Team Team acronyms What’s a Team System Effective team Types Stages Strategies Key factors Skills Decision making Discussion questions

TEAM  Acronym? : 

TEAM  Acronym? Together Everyone Achieves More I read the following acronym definition of “team" on a website last week.

What is Team? : 

What is Team? In a team, People depend on each other; May or may not work in the same physical location, Combine to achieve something together A "team" is two or more people who share responsibility for a common objective, and whose efforts towards that objective benefit from coordination and communication.

Team building is: : 

Team building is: The process of working with a team to clarify its task and how team members can work together to achieve it. A strategy that can help groups to develop into a real team is “team building” M ↔ V.G.S

Key actions in Team Building : 

Key actions in Team Building Setting and maintaining the team objectives and standards: Create your system. Involving the team as a whole in the achievement of objectives Maintaining the unity of the team Communicating efficiently with the team Consulting the team – members before taking any decisions

System  acronym? : 

System  acronym? Save Your Self Time Energy & Money Secure Your Salutary Team Energy & Mission Create your system: Setting and maintaining the team objectives and standards

What makes an Effective Team? : 

What makes an Effective Team? Basic Elements of Effectiveness: Positive interdependence in small numbers: We instead of Me Individual accountability/ Personal responsibility Meaningful purpose, Good communication & Social skills Group Processing/Transformation Shared goals and values Processes/Methods for Conflict Resolution

Types of teams: Best is : 

Types of teams: Best is Pseudo: Group members have been assigned to work together but have no commitment to a common goal. Traditional: Group members agree to work together but see little benefit in doing so. High performing: This group is an effective team that exceeds all reasonable expectations. High performing: This group is an effective team that exceeds all reasonable expectations.

Stages in Team Building : 

Stages in Team Building Forming Storming Norming Performing Adjourning

Bruce Tuckman's classic description of the stages of group development [1965, 1977] : 

Bruce Tuckman's classic description of the stages of group development [1965, 1977] http://www.businessballs.com/tuckmanformingstormingnormingperforming.htm

Tuckman’s stages of team development:* : 

Tuckman’s stages of team development:* Forming: Team members discover each other’s behaviors and begin to set team rules and guidelines. Storming: The team is actively involved in determining how it will accomplish its goals. Norming: Team members gain confidence, begin to make decisions, and take responsibility for their actions. Performing: The group transforms from a collection of individuals into a true team. * Based on research done by Bruce Tuckman.

Stage 1: Forming : 

Stage 1: Forming Team Building Define team Determine individual roles Develop trust and communication Develop norms /rules Task Define problem and strategy Identify information needed

Stage 2: Storming : 

Stage 2: Storming During the Storming stage team members: realize that the task is more difficult than they imagined; have fluctuations in attitude about chances of success; may be resistant to the task; and, have poor collaboration.

Brainstorming process : 

Brainstorming process Define and agree the objective. Brainstorm ideas and suggestions having agreed a time limit. Categorize/condense/combine/refine. Assess/analyze results or effects. Prioritize options/rank list as appropriate. Agree action and timescale/amount. Control and monitor follow-up. http://www.businessballs.com/brainstorming.htm

Stage 3: Norming : 

Stage 3: Norming During this stage members accept: their team; team rules and procedures; their roles in the team; and, the individuality of fellow members. Team members realize that they are not going to crash-and-burn and start helping each other.

Stage 4: Performing : 

Stage 4: Performing Team members have: gained insight/near into personal and team processes; a better understanding of each other’s strengths and weaknesses; gained the ability to prevent or work through group conflict and resolve differences; and, developed a close attachment to the team.

Stage 5: Adjourning : 

Stage 5: Adjourning Temporary project team reaches this stage; celebrate their team’s achievements. Some authors describe stage 5 as "Deforming and Mourning", recognizing the sense of loss felt by team members.

Describe team-building strategies : 

Describe team-building strategies Interaction: Providing structured activities to help the group develop familiarity and positive communication Effective meetings: Actively involving all team members in the planning and decision-making processes Conflict intervention: Engaging in constructive communication rather than destructive criticism

Key factors to successful performance of a team S.C.O.R.E Acronym : 

Key factors to successful performance of a team S.C.O.R.E Acronym Strategy Clear Roles and Responsibility Open Communication Rapid Response Effective Leadership

Key factors to successful performance of a team – S.C.O.R.E : 

Key factors to successful performance of a team – S.C.O.R.E Strategy: Shared purpose Clearly articulated values and ground rules Understanding of risks and opportunities facing the team Clear categorization of the overall responsibilities of the team Clear Roles and Responsibilities: Clear definition of roles and responsibilities Responsibility shared by all members Specific objectives to measure individual results

Key factors to successful performance of a team – S.C.O.R.E : 

Open communication: Respect for individual differences Open communication environment among team members Rapid response: Rapid response to the team’s problems Effective management to change in the internal and external environment Effective Leadership: Team leader who is able to help members achieve the objective and build the team Team leader who can draw out and free up the skills of all team members, develop individuals Key factors to successful performance of a team – S.C.O.R.E

Basic Team Skills : 

Basic Team Skills The following features are fundamental to good teamwork: trust: making sure you meet all commitments and maintain confidentiality when required coaching/training: using your skills, knowledge and experience to assist others or ask for help sharing information: to assist others do their job flexibility: show a willingness, enthusiasm to cooperate and help others when possible good manners: doing small, simple things, [e.g. thanking colleagues for their help]

Team Decision Making : 

Team Decision Making Goal: To reach consensus Consensus is: Finding a proposal acceptable enough so that all members can support it; no member opposes it. Consensus is NOT: A unanimous vote; a majority vote; everyone totally satisfied. Requires: Time, active participation, communication skills, creative thinking, and open-mindedness Techniques: Brainstorming Multi-voting technique or Nominal Group Technique NGT http://www.siliconfareast.com/ngt.htm

The Nominal Group Technique (NGT) : 

The Nominal Group Technique (NGT) or multi-voting technique, is a methodology for achieving team consensus quickly when the team is ranking several options or alternatives or selecting the best choice among them.  The method basically consists of having each team member come up with his or her personal ranking of the options or choices, and collation of everyone's rankings into the team consensus.

Discussion questions : 

Discussion questions

Does your club promote teamwork? Y or N ? What leadership styles help in doing so? : 

Does your club promote teamwork? Y or N ? What leadership styles help in doing so?

Types of Leadership Style : 

Types of Leadership Style Volunteers Adult Leaders Consensus

What are the core elements required for building an effective team? : 

What are the core elements required for building an effective team? 1. Team is empowered by leadership and given clear objectives, expectations, and parameters. 2. Leadership provides the necessary resources - skill sets and availability of team members, budget, access to critical information etc. 3. Free flow of information. Disagreement and conflict are welcomed and resolved constructively. Team meets (or exceeds) its objectives, AND contributes to the organizational knowledge and talent pool, while generating job satisfaction.

How can you build a consensus? : 

How can you build a consensus? How do you ensure that consensus doesn’t result in compromise? How do you satisfy everyone involved? Building consensus is the act of finding a solution that satisfies everyone’s needs, especially among those who have different viewpoints; it doesn’t mean compromise or surrender. Leading others to consensus results in a decision that is viable and sustainable.

Group work: : 

Group work: Have participants work in small groups on a case study. Assign group members different viewpoints, with one participant acting as a moderator who must build consensus.

What are common challenges to a team? How can you avoid them? : 

What are common challenges to a team? How can you avoid them? Challenge 1: Personal agendas being priority Challenge 2: Using conflict Challenge 3: Disengagement/disconnection Challenge 4: Silo thinking Challenge 5: Lack of clarity

What are common challenges to a team? How can you avoid them? : 

What are common challenges to a team? How can you avoid them? Challenge 1: Personal agendas being priority Challenge 2: Using conflict Challenge 3: Disengagement/disconnection Challenge 4: Silo thinking Challenge 5: Lack of clarity http://ezinearticles.com/?Team-Working---5-Common-Challenges&id=1642679 Outcome/Result is achieved by the team. Used well, conflict can be channeled to extend the boundaries of what is possible, encourage creativity and ultimately achieve a better outcome. Look out for signs of those holding back or not offering their views and find ways of getting their views heard. As a leader of a team, it is important that the team as a collective has clarity on the outcomes and why they are so important. Benefits from the team as a collective far outweigh any benefits that could be obtained by an individual discipline or function.

Slide 39: 

“Coming together is a beginningKeeping together is progress; andWorking together is success” together Henry Ford

We have learnt 3 acronyms in 1: TSS : 

We have learnt 3 acronyms in 1: TSS TEAM Strategy Clear Roles and Responsibility Open Communication Rapid Response Effective Leadership Together Everyone Achieves More Secure Your Salutary Team Energy & Mission M  V.G.S SYSTEM SCORE

Resources - Web: : 

Resources - Web: http://www.nwlink.com/~donclark http://wilderdom.com/teambuilding http://www.businessballs.com/tuckmanformingstormingnormingperforming.htm http://www.teamworkandteamplay.com http://www.chimaeraconsulting.com/tuckman.htm http://www.managementhelp.org/grp_skll/theory/theory.htm

Resources - Books: : 

Resources - Books: The New Art of Managing People – new edition 2008 The Leadership Challenge – 4th Edition -2007 The Everything Leadership Book – 2nd Edition - 2008 The Rotarian Reader – A 75-Year Anthology – 1986 – by RI. [page33]

Slide 43: 

Thank You

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