RC strategic plan by Michel P. Jazzar

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Slide 1: 

Strategic Planning By Michel P. Jazzar RLI Lebanon Division Seminar Ehden Country Club, March 1st, 2009

Slide 2: 

Strategy games

Slide 3: 

Chess

Slide 6: 

River Crossing Puzzle http://www.smart-kit.com/s888/river-crossing-puzzle-hard/

Slide 7: 

Here are the rules: 1. The raft can carry only 2 people. 2. The father can not be left with any of the daughters unless the mother is present 3. The mother can not be left with any of the sons unless the father is present. 4. The criminal can not stay with any family member unless the guard is present. 5. Only the father, mother, and guard know how to use the raft. River Crossing Puzzle

Slide 8: 

1. Guard + Criminal2. Guard himself3. Guard + Boy 14. Guard + Criminal5. Dad + Boy 26. Dad himself7. Mom + Dad8. Mom herself 9. Guard + Criminal10. Dad himself11. Mom + Dad12. Mom herself13. Mom + daughter114. Guard + criminal15. Guard + daughter216. Guard himself17. Guard + criminal River Crossing Puzzle

Rotary Club’s Strategy Planning : 

Rotary Club’s Strategy Planning Michel P. Jazzar RLI Lebanon Division Seminar Ehden Country Club, March 1st, 2009

Remember : 

Remember Failing to plan means planning to fail.

Discussion questions : 

Discussion questions How could you or your Rotary club benefit from a strategic plan? Why have you to ensure continuity and progress in implementing the strategic plan? Who should be involved in establishing a strategic plan for your club?

Human resource ? : 

Human resource ?

Human Resource ? : 

Human Resource ? You

Other Human Resource ? : 

Other Human Resource ? Your fellow Rotarian

Other Human Resource ? : 

Other Human Resource ?

Whom else? : 

Whom else? Club’s Assistant Governors District/Zone/RI Officers

Slide 17: 

Whom else? AGs & Officers Not in D.2450

Manuals resource : 

Manuals resource Leadership Development – ref 250. Strategic Planning Guide. CLP – ref 245.

Webs resource : 

Webs resource http://managementhelp.org/plan_dec/str_plan/str_plan.htm http://www.1000advices.com/guru/leadership.html http://www.1000ventures.com/products/sl_smart_leader.html http://www.effectivemeetings.com/meetingbasics/index.asp http://www.effectivemeetings.com/teams/index.asp

M V+G+S : 

M V+G+S

Mission Vision+Goal(s)+Strategy : 

Mission Vision+Goal(s)+Strategy

Mission : 

Mission The Rotary Club of …….. exists to encourage, foster, and implement the ideals of Rotary International in our local community and throughout the world in ways that enhance the quality of life and human dignity, create greater understanding among all people, and advance the search for peace. In all of our activities we will abide by the highest ethical standards and always be guided by the Rotary principle of "Service Above Self."

Visioning : 

Visioning Visioning is the start of any strategic plan. Visioning strategy takes a two-prong approach: -Internal Audit - Where is the club now (snapshot)? -Club Vision - Where do the club wants to grow? Your Club then develops the ends (objectives), ways (concepts), and means (resources) to achieve the vision.

What are the components of an effective Club vision? : 

What are the components of an effective Club vision? - Provides future direction,- Is realistic,- Is motivating,- Must be fully communicated,- Consistently followed & measured.

Vision Statement : 

Vision Statement The Vision of the Rotary Club of ………… 2009-2010 is comprised of the following elements: Club’s Image Programs RI + District Membership Community service TRF support Club service vision Specific vision

Club’s Image : 

Club’s Image The Rotary Club of ….. will continue, through fellowship and service, to make a positive difference in the community and be recognized as a dynamic and caring group of people who clearly demonstrate the principle of "Service Above Self," not only through attendance at Club meetings but also by devoting their time and talents to Club service projects and committees.

Programs RI + District : 

Programs RI + District The Club will support and participate in the program and service opportunities of District 2450 and Rotary International, and be recognized as a leader in the Rotary world. The Club will be awarded…

Membership : 

Membership Club membership will respect and reflect the cultural diversity and intellectual richness of our community by including leaders and achievers from all walks of life and all segments of the community.

Community service : 

Community service Club members’ dues and community service assessments, disbursements from the Club Endowment Fund, and volunteer service projects will help address critical local needs, including: student scholarships, student mentoring, and direct financial support to nonprofit organizations with a focus on strengthening youth.

TRF support : 

TRF support All members will contribute significantly, within their own means to TRF.

Club service vision : 

Club service vision Weekly Club meetings will continue to be occasions for fellowship — for welcoming members and hosting visiting Rotarians and guests alike, while presenting a wide variety of informative and stimulating programs.

Specific vision : 

Specific vision The Club’s membership will continue to include many faculty members and staff representatives of the University of ………, so that the Club can continue to be an effective avenue for open communication and cooperation between the university and community at large.

Vision Killers : 

Vision Killers Tradition. Fear of ridicule. Stereotypes of people. Fatigued leaders. Short-term thinking. "Naysayers“/pessimists.

Goal(s) Setting : 

Goal(s) Setting

Key Characteristics of an Effective Goal : 

Key Characteristics of an Effective Goal Achievable Challenging Measurable Shared Specific Timeline

Goals : 

Goals Set Effective Goals Achieve Your Goals Celebrating Your Goals Achieved

Slide 37: 

Strategic planning

Define strategic planning : 

Define strategic planning Strategic planning is a tool to help an individual or Rotary club develop long-term direction and create a framework to establish objectives. Strategic goals should be reviewed annually and revised every 3 to 5 years.

Use the puzzle’s concept : 

Use the puzzle’s concept ERET Every Rotarian Evolves Task

The benefits of strategic planning : 

The benefits of strategic planning uniting everyone involved under a common vision, providing a framework for annual goals, improving the allocation of resources, creating a more dynamic Club, and enhancing continuity from one year to the next.

The Strategic Planning Model : 

The Strategic Planning Model Strategic planning involves creating a vision, with supporting goals that can be regularly evaluated and adjusted as needed. M V+G+S

Slide 42: 

Analyzing the strength Translate it into organizational action. Evaluating and selecting strategic options 2 3 1

Process : 

Where are we now? 2. Where do we want to be? 3. How do we get there? 4. How are we doing? Process

Process : 

Process 1. Where are we now? • Describe your club’s current state. • Brainstorm your club’s Strengths and Weaknesses. 2. Where do we want to be? • Create a list of 5-10 characteristics that you would like to see in your club three years from now. • Draft a one-sentence vision statement describing your club three years from now. • Finalize the vision statement, making sure that all participants support it.

Process : 

3. How do we get there? • Brainstorm three-year goals that will help your club achieve the vision, considering: – Strengths and Weaknesses of the club – Programs and missions of RI and its Foundation: Opportunities – Involvement of all members – Achievability in three years • Prioritize the three-year goals based on participant consensus. As a group, decide on the top two or three goals that will have the greatest impact as your club works toward the vision. • Identify annual goals that support each of the top three-year goals. • Determine the deadlines, resources, and people necessary for meeting the first annual goal for each of the three-year goals. Process

Process : 

4. How are we doing? • Create a strategic planning team to regularly monitor progress and recommend revisions to the plan. • Allocate sufficient resources for the plan’s implementation. • Evaluate all decisions to make sure they support the plan, providing feedback to the strategic planning team on their implementation. • Review the strategic plan annually, including the vision statement, three-year goals, and annual goals, and revise as needed. • Repeat the full strategic planning process every three years to create a new plan or affirm the current one. Process

Slide 48: 

Strategic planning method used to evaluate yourself, your Goal, your Club, your District..

Slide 49: 

SWOT Analysis is a strategic planning method used to evaluate the Strengths, Weaknesses, Opportunities, and Threats i e

Slide 50: 

http://www.quickmba.com/strategy/swot/

Slide 51: 

S-O strategies: Pursue opportunities that are a good fit to the Club’s strength. W-O strategies: Overcome weakness to pursue opportunities. S-T strategies: Identify ways that the Club can use its strengths to reduce its vulnerability to external threats. W-T strategies: Establish a plan to prevent the Club’s weaknesses from making it highly susceptible to external threats.

-Work on a strategic plan for your Rotary club.-Discuss how to motivate fellow club members to support strategic planning. : 

-Work on a strategic plan for your Rotary club.-Discuss how to motivate fellow club members to support strategic planning. Strategic Planning Worksheet Groups

Strategic Planning for Goals : 

Strategic Planning for Goals Membership Development. Get the Presidential Citation Award. PR: Fundraising 10.000$US. Design a Service Project for water awareness. TRF: Plan for a MGD project. Weekly a Club’s Bulletin. MG: Project grants' requested: 10.000$US .

Strategic Planning for Goals : 

Strategic Planning for Goals Membership Development. Get the Presidential Citation Award. PR: Fundraising 10.000$US. Design a Service Project for water awareness. TRF: Plan for a MGD project. Weekly a Club’s Bulletin. MG: Project grants' requested: 10.000$US .

Membership : 

Membership The Membership Development Committee (MDC) will: a. Policies and procedures for recruitment of new members . b. New-member orientation program . c. Member retention and participation .

a. Ensure that clear, effective policies and procedures for recruitment of new members are maintained : 

a. Ensure that clear, effective policies and procedures for recruitment of new members are maintained The MDC will define its responsibilities and implement subcommittees . criteria and procedures for new-member recruitment and nomination. recruit new members on the basis of profession, status as recognized or emerging community leaders, gender balance...

b. Provide an effective new-member orientation program that will educate and motivate new members : 

b. Provide an effective new-member orientation program that will educate and motivate new members the new-member orientation program to ensure that the program is effective, informative, and motivational and clearly defines expectations [responsibilities] and opportunities [benefits] of membership. list of all committees of Rotary, including a description of each committee and the names of all committee chairpersons, will be provided at the orientation. List of club’s history: projects...

c. Strengthen member retention and participation : 

c. Strengthen member retention and participation define the role of member sponsors . publish, the membership requirements and expectations and criteria for nomination for membership. The MDC will be consulted regularly by the Board to collaboratively determine the most desirable and viable size for membership quality and sustainability. Club members who have resigned will be interviewed. encourage all other Club committees to engage new members in committee work .

Slide 60: 

M VGS Puzzle concept SWOT analysis 3-year goals based on participant consensus

http://rlild.hautetfort.com : 

http://rlild.hautetfort.com

Slide 62: 

What will Rotary look like 10 years from now? Brainstorming

Slide 63: 

17 February 2009: At the International Assembly, the 530 DGE 2009-2010 were regrouped into groups discussion. This group discussion was one of several exercises that were based on the RI Strategic Plan 2007-10 and designed to help the future leaders identify the causes of conflict and the benefits of building consensus.

What will Rotary look like 10 years from now? : 

What will Rotary look like 10 years from now? wanted to see 1.5 million club members others projected an increase to 2 million women make up 50% the membership in the future women should account for 30 percent to see the first woman serve as RI president by 2019 to attract younger members increasing flexibility in club or meeting structure scheduling meetings apart from meals making membership more affordable. 1

What will Rotary look like 10 years from now? : 

committed to the mission of Rotary International. continued focus on the emphases of water, health and hunger, and literacy to see the organization get more involved in world peace to see Rotary become better known for its work to improve the environment What will Rotary look like 10 years from now? 2

What will Rotary look like 10 years from now? : 

Enhancing Rotary’s global public image Having Rotary be known as the choice for business networking Embracing more New Generations clubs Allowing for family memberships Increasing collaboration with world governments on humanitarian goals Seeing Rotary win a Nobel Peace Prize What will Rotary look like 10 years from now? 3

Slide 67: 

Thank you ...

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