Writing a letter

Category: Education

Presentation Description

How to write a letter


Presentation Transcript

Writing a letter :

Writing a letter PART 2

Salutation :

Salutation The most common salutation in an informal letter is “Dear….” Dear Mimi, (Note that it is followed by a comma) However, some go extremely informal and use “Hey!” or “Hi!”

Use Informal Language:

Use Informal Language The first paragraph generally expresses a greeting, followed by wishes of good health. Remember you are writing to someone you know very well, so try to be as friendly as possible: How are you my dear sister?

PowerPoint Presentation:

Try to picture the person you are writing to standing in front of you. Imagine the things that you would say to him and write them down. This will help you not to go overboard. Also avoid boring sentences like… “I am writing this letter to….” …unless you are writing to a stranger. Even so, try to be as amiable as possible: I have heard so much about you and would be head over heels with joy if you could agree to be my pen pal

PowerPoint Presentation:

Try to be as conversational as possible. You are allowed to use colloquial language – i.e. language that is appropriate for speech but not really for writing: My journey back here was fine, though it was quite a long one. I wanted to travel by CR bus but guess what; all the wretched buses were full! So I had no choice but to travel by a small Rosa bus. The journey took seven hours. By the time we reached, my legs were severely sore, ugh! Next time, I promise, I’m not gonna use one of ‘ em tiny buses!

However informal you get, you should not forget to pay attention to: :

However informal you get, you should not forget to pay attention to: Punctuation and spelling I have come across a good number of letters that abound with spelling mistakes and awful punctuation. Such mistakes tend to distract the reader, so don’t neglect them even though you know your friend will understand.!


Contractions If you use contractions , make sure that you put the apostrophe in the right places. For example: Isn’t and not is’nt won’t and not wont mustn’t and not must’nt

Capital Letters:

Capital Letters Remember also to use capitals for the right things i.e. first word in a sentence the pronoun ‘I days of the week months of the year distinctive historical periods (Middle Ages) the first word , and each significant word , of a title the first word of a direct quotation which is a sentence a brand name a Roman numeral and the names of: people, places, languages, nationalities, holiday should all start with a capital letter.

Use Consistence Voice and Style :

Use Consistence Voice and Style Use the active voice if you want your letter to sound more conversational and interesting. Avoid shifts in the voice. Check out this article on the advantage of using the active voice: One common error is inconsistency in the tense. For example read the following sentence: I was going to town yesterday when a dog bite me and I ran all the way to the hospital. Here is a sentence with starts in the past tense and then right in the middle, the tense changes to present and then finally reverts to past. Even if your friend is very understanding, this is still distracting.

Ask Questions:

Ask Questions It is always a good idea to ask questions in the body of the letter that you would like the person to answer in their reply. Questions work as a good base on which to write a letter, and they give the recipient motivation to reply: How are those wonderful brothers of mine? Did I tell you that I am librarian too, eh?

PowerPoint Presentation:

Opening Expressions: How to start an email / letter How are you? / How have you been? How’s everything going? I was glad to hear from you. I hope things are going well with you these days. I hope you are doing fine. / Hope you are well. What’s new?

PowerPoint Presentation:

Asking for something Can you please…? Is it ok if you …? I want to … Would you mind …? I was wondering if … Reason one is writing: I am writing because … The reason I am writing is because … I wanted to … I would like to …

PowerPoint Presentation:

Opening Expressions when we answer an email / letter Thanks for you email / letter It was great to hear from you It was so nice to hear from you. Sorry for not writing earlier I hope you and your family are well Responding to news Sorry to hear about… Glad to hear that you’re all well Good luck with … Hope you feel better soon

PowerPoint Presentation:

Closing expressions: Anyway, / Well that’s all for now Missing you lots, Yours forever, / Sincerely, Hope to hear from you soon / Looking forward to hearing from you soon Send my regards (love) to… Take care / Best wishes / Regards / (Lots of) love from… Stay in touch / Keep in touch Bye for now / See you

PowerPoint Presentation:

That reminds me,... Why don't we... I'd better get going... Thanks for your letter... Please let me know... I'm really sorry... Love, Could you do something for me? Write soon ... Did you know that .. I'm happy to hear that... to finish the letter to apologize to thank the person for writing to begin the letter to change the subject to ask a favor before signing the letter to suggest or invite to ask for a reply to ask for a response to share some information Look at the phrases 1-11 and match them with a purpose A-K