Contract Visibility Improved with Icertis Contract Management Software

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Masstech successfully upgraded its semi manual legacy system with Icertis contract management platform for more flexible, automated and transparent contract management solution.

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Slide1:

C ompa n y P r ofile T h e Ma s sachusett s T echnology C ollabo r a ti v e (Ma s s T ech ) i s a n e c onomic d e v elopmen t agen c y d e v o t e d t o g r o win g the t echnolog y sec t o r ac r o s s Ma s sachusett s b y p r omotin g s tartups an d ent r ep r eneurship , supporting k e y R& D initi a ti v e s an d en c ou r aging c ollabo r a ti v e p r oject s bet w een g overnment , academi a an d indu s tr y . Objecti v e R epla c e a homeg r o w n lega c y solutio n with a mo r e au t om a t ed , ea s y - t o-us e c ont r acting s y s t e m th a t w oul d s t r eamlin e w orkfl o w s, c r e a t e mo r e efficien t app r ov a l p r o c e s ses, inc r eas e visibilit y f o r p r ojec t managers an d imp r o v e adoptio n b y agen c y s taf f . R esults Imp r o v e d adoption Bet t e r visibilit y in t o w orkfl o w , helpin g t o identify bottlenecks Ensu r e d c ont r ac t c omplian c e All o w e d s taf f t o manag e mo r e type s o f ag r eements , unifying app r ov al s i n on e s y s t em Enable d a mo r e efficient end- t o-en d p r o c e s s Ma s s T ech enhan c es c omplian c e and o v ersight while inc r easing c ont r act visibility and user adoption Ma s s T ec h w an t e d t o r epla c e a cumbersom e , semi- manua l lega c y s y s t e m wit h a mo r e fl exibl e , au t om a t ed an d t r anspa r en t c ont r ac t managemen t solution. T h e I c erti s C ont r ac t Managemen t pl a t f or m g r e a tly imp r o v e d c ont r ac t visibilit y . T h e pl a t f orm ’ s eas e o f use le d t o ful l adoptio n b y th e agen c y ’ s s taf f an d a mo r e efficien t managemen t s y s t em—f r o m p r ocu r ement th r oug h c ont r acting , i n v oicing an d c omplian c e . T h e agen c y ’ s user s a re seein g efficien c y imp r o v ements , a s th e y ca n n o w easil y t r ac k whe r e ag r eement s a re i n th e w orkfl o w p r o c e s s , easily fin d k e y r el a t e d document s and , i n doin g s o , s a v e empl o y e e tim e an d publi c dollars. Busine s s Challenge Ma ss T ec h i s a publi c agen c y th a t handle s multi-million-dolla r p r oject s f o r the C ommo n w ealt h o f Ma s sachusetts . T h e o r ganiza tio n s truggled f o r y ear s with a cumbersom e , cu s t omi z e d c ont r ac t managemen t s y s t e m th a t w a s further c on s t r aine d b y a manua l pape r p r o c e s s.

Slide2:

User s ac r o s s th e o r ganiza tio n w an t e d mo r e visibilit y an d s tanda r diz a tion i n th e c ont r acting p r o c e s s : I t w a s ha r d t o kn o w whe r e c ont r act s w e r e in th e w orkfl o w . In addition , ou t d a t e d languag e an d t empl a t e s w e r e used inad v er t entl y . A s a r esult , adoptio n o f th e s y s t e m w a s l o w , sl o w d own s w e r e c ommo n an d s taf f efficien cy w a s di r ectl y impac t ed. Solution T h e I c ertis pl a t f or m helpe d Ma ss T ec h c omple t el y chang e th e w a y i t managed c ont r act s vi a a n intuiti v e use r in t er f a ce , s tanda r diz e d an d ea s y - to- c onfigu r e t empl a t es , fl exible w orkfl o w s an d a t r anspa r en t vie w in t o th e o v e r al l p r o c e s s an d ag r eement s ac r o s s al l s tages . Imp r o v e d eas e o f us e an d seamle s s in t eg r a tio n with Mic r osof t Offic e p r oduct s ha s le d t o f a r g r e a t e r adoptio n b y agen c y s taf f . “ W e selec t e d th e I c ertis C ont r ac t Managemen t pl a t f or m becaus e o f it s fl e xible w orkfl o w , th e t r anspa r en c y i t p r o vide s user s in t o ou r c ont r acting p r o c e s s and it s intuiti v e use r in t er f a ce , ” s a y s Marybet h Di x on , Senio r Manage r o f C orpo r a t e S y s t em s & Financia l Ope ra tion s a t Ma ss T ech . “ W e us e th e s y s t e m no t ju s t for c ont r acting , bu t als o f o r p r ocu r ement , th e p r e- c ont r ac t app r ov a l p r o c e s s, c ont r ac t i n v oicing an d c ont r ac t c omplian c e . A s w e’ re funde d th r oug h public i n v e s tments , it ’ s critica l th a t w e m o v e p r oject s quickl y an d efficientl y , while als o p r o viding th e ne c e s sar y in t erna l an d e x t erna l openne s s th a t i s e xpec t ed o f a publi c agen c y . ” R esults “ T h e fl e xibilit y o f th e s y s t e m allo w s u s t o h a v e ma n y dif f e r en t type s of ag r eement s an d t o easil y se e th e r el a tionship s bet w ee n them , ” s a y s Di x on. “Ou r user s a re n o w abl e t o se e whe r e thei r ag r eement s a re i n th e w orkfl o w p r o c e s s , somethin g w e w e r e lackin g i n th e pa s t . H a ving s tanda r diz ed t empl a t e s i n I c ertis ha s furthe r s t r eamline d ou r in t erna l p r o c e s ses , a s al l o f the lega l an d c ont r acting languag e i s k ep t cur r en t i n thes e t empl a t es . ” O v e r 7 5 % o f empl o y ee s n o w us e th e s y s t em , whethe r t o initi a t e , app r o v e o r vie w c ont r acts . A dditionall y , th e agen c y ’ s finan c e departmen t r eports inc r ease d o v ersigh t du e t o th e s y s t em ’ s au t om a t e d check s o n th e financial aspect s o f c ont r act s prio r t o p a yment. W e use the s y s t em not jus t f or c ont r acting, but also f or p r ocu r ement, the p r e- c ont r act app r ov al p r o c e s s, c ont r act i n v oicing and c ont r act c omplian c e . ” Marybe th Di x on, Senior Manager o f C orpo r a t e S y s t ems & Financial Ope r a tions, Ma s s T ech About I c ertis I c erti s i s th e leadin g p r o vide r of c ont r ac t lif e c y cl e managemen t i n the cloud . I c erti s C ont r ac t Managemen t is a n inn o v a ti v e , ea s y - t o-us e pl a t f or m th a t i s highl y c onfigu r abl e an d continually adapt s t o y ou r c ompl ex busine s s needs. T od a y , th e I c erti s pl a t f or m i s used t o manag e 2 million + c ont racts , b y 50 0 , 000 + users , i n 90 + countrie s and 40 + languages . W it h it s in t elligent w orkfl o w an d built-i n analytics , the I c erti s pl a t f or m p r o vide s ongoing c ont r actua l insight s an d be s t-of- b r ee d c ont r ac t management , enabling cu s t omer s t o inc reas e c omplian c e , imp r o v e g ov ernan c e an d mitig a t e risk. ww w .ic ertis . c om + 1 844-404-2 2 44 1 4 7 1 1 N E 29t h Pla c e , Sui t e 100 Bell e vu e , W A 980 0 7 Al l right s reser v ed . © I c ertis 2 0 16