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Minutes : 

Minutes Notices, Agenda,

Notices : 

Notices To attend meetings Formulation of policies Pros & Cons of the problem Entrusted the responsibility Transaction of information

Ingredients : 

Ingredients Day Date Time Venue

Examples of Notice : 

Examples of Notice TRISHUL SURGICALS LTD. H.O.50 DARYAGANJ NEW DELHI 30 April 2010 NOTICE A meeting of the board of Directors will be held in the conference hall of Head office of the company at 6.30 P.M. on Tuesday,15 May 2010. Vijay Sharma Secretary

AGENDA : 

AGENDA List of Business to be transected in meeting Prepared by Secretary Consultation with chairman Arranged in the order of their importance

Example of Agenda : 

Example of Agenda Delhi Polytechnic Hosing Society H.O.57-B Model Town –I Delhi 20 April 2010 A meeting of executive committee of society will be held in the Invitation Banquet Hall, Ashok Vihar, Phase III, Delhi – 110052 AT 6.30 p.m. On Thursday, 5 May 2010. -Agenda- 1. Confirmation of the Minutes of the previous meeting 2. Filling up of vacancies. 3. Engagement of contractor for Electrical Supply 4. Construction of Overhead Tank 5. Any other matter with the permission of the chair Aradhna Arora Secretary

Minutes : 

Minutes Official record of the meeting Prepared by Secretary Commercial, social organization give importance to maintenance of record

Types of Minutes : 

Types of Minutes Minutes of Resolution Minutes of Narration

Types of Minutes : 

Types of Minutes Minutes of Resolution Only resolution passed at the meeting are recorded & no reference is made to any discussion Minutes of Narration A brief account of discussion on various issues, the proposals made by the participants, the voting pattern etc.

Styles and Presentation of Minutes : 

Styles and Presentation of Minutes Both types of Minutes recorded in tabular form. Clear & concise summary is necessary Do not make any emotion & feeling of the participants Use passive voice

Key Points : 

Key Points Secretary prepares it. He/ She take extensive notes of the meeting Minutes are circulated & read out in the next meeting ,these are signed by chairman Only Signed & approved minutes have the legal validity

Ingredients : 

Ingredients Mention the name of group, unit or the board Mention the date ,day, time venue & the numbers of the meeting Mention the name of the person who attended , special invitees also

Examples of Minutes : 

Examples of Minutes Delhi Polytechnic Hosing Society H.O.57-B Model Town –I Delhi Minutes of the third meeting of the executive committee held in the Invitation Banquet Hall, Phase III, Delhi – 110052 AT 6.30 p.m. On Thursday, 5 May 2010. Present: Shri Omprakash President Shri K.L.Malhotra Member Shri A.K.Uppadhyay Member Shri Naveen Kumar Member Special Invities Shri V.K.Mathur Architecture Shri S.P.Singh Contractor In Attendance Ms. Sadhna Arora Secretary

Examples of Minutes : 

Examples of Minutes No. of Minutes Subject of Minutes Detail of Minutes 3.01 Minutes of the last The minutes of the last Meeting meeting were approved and passed. 3.02 Filling up of Resolved that vacancies vacancies in the society advertised in the newspaper before 20th May 2010 3.03 construction of Resolved : In view of Overhead Tank suggestion made by the architect ,the work on overhead tank be deferred till 31st August 3.04 Next Meeting Resolved: The next meeting of the committee to be held on 10 September 2010 Aradhna Arora Secretary

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