WD Chapter 04

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Microsoft Word 2010:

Microsoft Word 2010 Chapter 4 Creating a Document with a Title Page, Lists, Tables, and a Watermark

Objectives:

Border a paragraph Change paragraph indentation Insert and format a SmartArt graphic Apply character effects Insert a section break Insert a Word document in an open document Change theme fonts Objectives Creating a Document with a Title Page, Lists, Tables, and a Watermark 2

Objectives:

Insert formatted headers and footers Sort lists and tables Use the format painter Add picture bullets to a list Create a multilevel list Modify and format Word tables Sum columns in a table Create a watermark Creating a Document with a Title Page, Lists, Tables, and a Watermark 3 Objectives

Project – Sales Proposal:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 4 Project – Sales Proposal

General Project Guidelines:

Identify the nature of the proposal Design an eye-catching title page Compose the text of the sales proposal Enhance the sales proposal with appropriate visuals Proofread and edit the proposal Creating a Document with a Title Page, Lists, Tables, and a Watermark 5 General Project Guidelines

Bordering a Paragraph:

Position the insertion point in the paragraph to border Click the Border button arrow (Home tab | Paragraph group ) to display the Border gallery Click Borders and Shading in the Border gallery to display the Borders and Shading dialog box Select the desired settings Click the OK button Creating a Document with a Title Page, Lists, Tables, and a Watermark 6 Bordering a Paragraph

Bordering a Paragraph:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 7 Bordering a Paragraph

Changing Left and Right Paragraph Indent:

With the insertion point in the paragraph to indent, click the Indent Left box up arrow (Page Layout tab | Paragraph group ) the desired number of times to adjust the paragraph left indent Click the Indent Right box up arrow (Page Layout tab | Paragraph group) the desired number of times to adjust the paragraph right indent Creating a Document with a Title Page, Lists, Tables, and a Watermark 8 Changing Left and Right Paragraph Indent

Changing Left and Right Paragraph Indent:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 9 Changing Left and Right Paragraph Indent

SmartArt Graphics:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 10 SmartArt Graphics

Inserting a SmartArt Graphic:

Position the insertion point where you wish to insert the SmartArt Graphic Click the Insert SmartArt Graphic button (Insert tab | Illustrations group) to display the Choose a SmartArt Graphic dialog box Click the desired category in the left pane Click the desired layout in the right pane Click the OK button to insert the SmartArt graphic in the document at the location of the insertion point Creating a Document with a Title Page, Lists, Tables, and a Watermark 11 Inserting a SmartArt Graphic

Inserting a SmartArt Graphic:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 12 Inserting a SmartArt Graphic

Deleting Shapes and Adding Text to Shapes in a SmartArt Graphic:

With any shape selected in the SmartArt graphic, press the DELETE key to delete the shape from the graphic and notice the other shapes resize and relocate in the graphic Select a shape and enter text to enter text in the shape Creating a Document with a Title Page, Lists, Tables, and a Watermark 13 Deleting Shapes and Adding Text to Shapes in a SmartArt Graphic

Changing Colors of a SmartArt Graphic:

With the SmartArt graphic selected, click the Change Colors button (SmartArt Tools Design tab | SmartArt Styles group) to display the Change Colors gallery Click the desired color Creating a Document with a Title Page, Lists, Tables, and a Watermark 14 Changing Colors of a SmartArt Graphic

Applying a SmartArt Style:

With the SmartArt graphic selected , click the More button in the SmartArt Styles gallery to expand the SmartArt Styles gallery Click the desired style in the SmartArt Styles gallery to apply the selected style to the SmartArt graphic Creating a Document with a Title Page, Lists, Tables, and a Watermark 15 Applying a SmartArt Style

Applying a SmartArt Style:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 16 Applying a SmartArt Style

Formatting Characters and Modifying Character Spacing Using the Font Dialog Box:

Select the text to modify, and then click the Font Dialog Box Launcher (Home tab | Font group) to display the Font dialog box. If necessary , click the Font tab in the dialog box to display the Font sheet Creating a Document with a Title Page, Lists, Tables, and a Watermark 17 Formatting Characters and Modifying Character Spacing Using the Font Dialog Box

Formatting Characters and Modifying Character Spacing Using the Font Dialog Box:

Click the Advanced tab to display the Advanced sheet in the dialog box Click the Spacing box arrow and then click the desired spacing option Click the Spacing By box up arrow until the box displays the desired spacing Click the OK button to apply font changes to the selected text Creating a Document with a Title Page, Lists, Tables, and a Watermark 18 Formatting Characters and Modifying Character Spacing Using the Font Dialog Box

Formatting Characters and Modifying Character Spacing Using the Font Dialog Box:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 19 Formatting Characters and Modifying Character Spacing Using the Font Dialog Box

Inserting a Next Page Section Break:

Position the insertion point where you wish to insert the section break Click the Insert Page and Section Breaks button (Page Layout tab | Page Setup group) to display the Insert Page and Section Breaks gallery Click Next Page in the Section Breaks area of the Insert Page and Section Breaks gallery to insert a next page section break in the document at the location of the insertion point Creating a Document with a Title Page, Lists, Tables, and a Watermark 20 Inserting a Next Page Section Break

Inserting a Next Page Section Break:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 21 Inserting a Next Page Section Break

Inserting a Word Document in an Open Document:

Position the insertion point where you wish to insert the contents of the Word document C lick the Insert Object button arrow (Insert tab | Text group) to display the Insert Object menu Click Text from File on the Insert Object menu to display the Insert File dialog box Navigate to the location of the file to be inserted Click the name of the file to insert Click the Insert button to insert the file Creating a Document with a Title Page, Lists, Tables, and a Watermark 22 Inserting a Word Document in an Open Document

Inserting a Word Document in an Open Document:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 23 Inserting a Word Document in an Open Document

Printing Specific Pages in a Document:

Click File on the Ribbon to open the Backstage view and then click the Print tab in the Backstage view to display the Print gallery Type the page numbers to print in the Pages text box Click the Print button to print the specified pages Creating a Document with a Title Page, Lists, Tables, and a Watermark 24 Printing Specific Pages in a Document

Printing Specific Pages in a Document:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 25 Printing Specific Pages in a Document

Deleting a Page Break:

To select the page break notation, position the mouse pointer to the left of the page break and then click when the mouse pointer changes to a right-pointing arrow Press the DELETE key to remove the page break from the document Creating a Document with a Title Page, Lists, Tables, and a Watermark 26 Deleting a Page Break

Changing Theme Fonts:

Click the Change Styles button ( Home tab | Styles group) to display the Change Styles menu Point to Fonts on the Change Styles menu to display the Fonts gallery Scroll through the Fonts gallery and then click the desired font set Creating a Document with a Title Page, Lists, Tables, and a Watermark 27 Changing Theme Fonts

Changing Theme Fonts:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 28 Changing Theme Fonts

Inserting a Formatted Header Different from the Previous Header:

Click the Header button (Insert tab | Header & Footer group) and then click Edit Header in the Header gallery to switch to the header for the second section If the Link to Previous button (Header & Footer Tools Design tab | Navigation group ) is selected, click it to deselect the button because you do not want the header in this section to be copied to the previous section Click the Header button (Header & Footer Tools Design tab | Header & Footer group ) to display the Header gallery Select the desired header design and type the header Creating a Document with a Title Page, Lists, Tables, and a Watermark 29 Inserting a Formatted Header Different from the Previous Header

Inserting a Formatted Header Different from the Previous Header:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 30 Inserting a Formatted Header Different from the Previous Header

Formatting Page Numbers to Start at a Different Number:

Click the Insert Page Number button (Header & Footer Tools Design tab | Header & Footer group) to display the Insert Page Number menu Click Format Page Numbers on the Insert Page Number menu to display the Page Number Format dialog box Click Start at in the Page numbering area, which displays a 1 by default as the starting page number If necessary, type the desired starting page number Click the OK button to change the starting page number Creating a Document with a Title Page, Lists, Tables, and a Watermark 31 Formatting Page Numbers to Start at a Different Number

Formatting Page Numbers to Start at a Different Number:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 32 Formatting Page Numbers to Start at a Different Number

Sorting Paragraphs:

Drag through the paragraphs to be sorted Click the Sort button (Home tab | Paragraph group ) to display the Sort Text dialog box Click the OK button to instruct Word to alphabetize the selected paragraphs Creating a Document with a Title Page, Lists, Tables, and a Watermark 33 Sorting Paragraphs

Sorting Paragraphs:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 34 Sorting Paragraphs

Using the Format Painter Button:

Position the insertion point in the text that contains the formatting you wish to copy Double-click the Format Painter button (Home tab | Clipboard group) to turn on the format painter Move the mouse pointer to where you want to copy the formatting Click the word to which you want to apply the copied format Click the Format Painter button (Home tab | Clipboard group) to turn off the format painter Creating a Document with a Title Page, Lists, Tables, and a Watermark 35 Using the Format Painter Button

Using the Format Painter Button:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 36 Using the Format Painter Button

Customizing Bullets in a List:

Select all the paragraphs in the bulleted list Click the Bullets button arrow (Home tab | Paragraph group) to display the Bullets gallery Click Define New Bullet in the Bullets gallery to display the Define New Bullet dialog box Click the Picture button to display the Picture Bullet dialog box Scroll to and then select the desired picture bullet Click the OK button Click the OK button Creating a Document with a Title Page, Lists, Tables, and a Watermark 37 Customizing Bullets in a List

Customizing Bullets in a List:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 38 Customizing Bullets in a List

Creating a Multilevel Numbered List:

Position the insertion point at the location for the multilevel numbered list Click the Numbering button (Home tab | Paragraph group) to format the current paragraph as a list item using the current number format Type the first list item, and then press the ENTER key Press the TAB key to demote the current list item to the next lower level Type the text for the list item, and then press the ENTER key Press SHIFT+TAB to promote the current-level list item to a higher-level list item Creating a Document with a Title Page, Lists, Tables, and a Watermark 39 Creating a Multilevel Numbered List

Creating a Multilevel Numbered List:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 40 Creating a Multilevel Numbered List

Showing Gridlines:

Display the table to be edited in the document window, and position the insertion point in any cell in the table If gridlines are not displayed on the screen, click the View Table Gridlines button (Table Tools Layout tab | Table group) to show gridlines in the table Creating a Document with a Title Page, Lists, Tables, and a Watermark 41 Showing Gridlines

Showing Gridlines:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 42 Showing Gridlines

Changing Column Width:

Position the mouse pointer on the column boundary to the right of the column to adjust so that the mouse pointer changes to a double arrow split by two vertical bars Double-click the column boundary so that Word adjusts the column width according to the column contents Creating a Document with a Title Page, Lists, Tables, and a Watermark 43 Changing Column Width

Changing Column Width:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 44 Changing Column Width

Hiding White Space:

Position the mouse pointer in the document window in the space between the pages so that the mouse pointer changes to a Hide White Space button While the mouse pointer is a Hide White Space button, double-click the mouse to hide white space, that is , the top and bottom margins and space between pages Creating a Document with a Title Page, Lists, Tables, and a Watermark 45 Hiding White Space

Hiding White Space:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 46 Hiding White Space

Changing Row Height:

Select the rows to change Click the Table Row Height box up or down arrows (Table Tools Layout tab | Cell Size group ) as many times as necessary until the table row is the desired height Creating a Document with a Title Page, Lists, Tables, and a Watermark 47 Changing Row Height

Changing Row Height:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 48 Changing Row Height

Shading a Table Cell:

Position the insertion point in the cell to shade Click the Shading button arrow ( Table Tools Design tab | Table Styles group) to display the Shading gallery Click the desired shading style Creating a Document with a Title Page, Lists, Tables, and a Watermark 49 Shading a Table Cell

Selecting Nonadjacent Items:

Select the first cell to format While holding down the CTRL key, select the remaining nonadjacent cells Creating a Document with a Title Page, Lists, Tables, and a Watermark 50 Selecting Nonadjacent Items

Changing Cell Spacing:

With the insertion point somewhere in the table, click the Cell Margins button ( Table Tools Layout tab | Alignment group) to display the Table Options dialog box Place a check mark in the ‘Allow spacing between cells’ check box and then click the up arrow as many times as desired Click the OK button to apply the cell spacing changes to the current table Creating a Document with a Title Page, Lists, Tables, and a Watermark 51 Changing Cell Spacing

Changing Cell Spacing:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 52 Changing Cell Spacing

Deleting a Column:

Position the insertion point in the column to be deleted Click the Delete button (Table Tools Layout tab | Rows & Columns group) to display the Delete menu Click Delete Columns on the Delete menu to delete the column containing the insertion point Creating a Document with a Title Page, Lists, Tables, and a Watermark 53 Deleting a Column

Deleting a Column:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 54 Deleting a Column

Sorting a Table:

Select the rows to be sorted Click the Sort button (Table Tools Layout tab | Data group) to display the Sort dialog box Click the OK button to instruct Word to alphabetize the selected rows Creating a Document with a Title Page, Lists, Tables, and a Watermark 55 Sorting a Table

Sorting a Table:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 56 Sorting a Table

Splitting Cells:

Position the insertion point in the cell to split Click the Split Cells button (Table Tools Layout tab | Merge group ) to display the Split Cells dialog box Specify the number of columns and rows into which you want the cell split Click the OK button to split the selected cell Creating a Document with a Title Page, Lists, Tables, and a Watermark 57 Splitting Cells

Splitting Cells:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 58 Splitting Cells

Moving a Cell Boundary:

Position the mouse pointer on the cell boundary you wish to move so that the mouse pointer changes to a double arrow split by two vertical bars Drag the cell boundary to the desired new location Creating a Document with a Title Page, Lists, Tables, and a Watermark 59 Moving a Cell Boundary

Distributing Columns:

Select the columns to format Click the Distribute Columns button (Table Tools Layout tab | Cell Size group) to make the width of the selected columns uniform Creating a Document with a Title Page, Lists, Tables, and a Watermark 60 Distributing Columns

Displaying Text in a Cell Vertically:

Position the insertion point in the cell that contains the text to rotate Click the Text Direction button twice (Table Tools Layout tab | Alignment group) so that the text reads from bottom to top in the cell Creating a Document with a Title Page, Lists, Tables, and a Watermark 61 Displaying Text in a Cell Vertically

Displaying Text in a Cell Vertically:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 62 Displaying Text in a Cell Vertically

Bordering a Table:

Position the insertion point somewhere in the table Click the Borders button arrow (Table Tools Design tab | Table Styles group) to display the Borders gallery Click Borders and Shading in the Borders gallery to display the Borders and Shading dialog box Specify the desired border settings Click the OK button Creating a Document with a Title Page, Lists, Tables, and a Watermark 63 Bordering a Table

Bordering a Table:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 64 Bordering a Table

Summing Columns in a Table:

Position the insertion point in the cell to contain the sum Click the Formula button ( Table Tools Layout tab | Data group) to display the Formula dialog box Click the Number format box arrow and then click the desired format for the result of the computation Click the OK button to place the sum of the numbers using the specified format in the current cell Creating a Document with a Title Page, Lists, Tables, and a Watermark 65 Summing Columns in a Table

Summing Columns in a Table:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 66 Summing Columns in a Table

Creating a Watermark:

Click the Watermark button ( Page Layout tab | Page Background group ) to display the Watermark gallery Click Custom Watermark in the Watermark gallery to display the Printed Watermark dialog box Click Text watermark so that you can enter the text and formats for the watermark Type the desired watermark text Click the Size box arrow and then select the desired size Click the Color box arrow and then click the desired color Click the Apply button Click the Close button Creating a Document with a Title Page, Lists, Tables, and a Watermark 67 Creating a Watermark

Creating a Watermark:

Creating a Document with a Title Page, Lists, Tables, and a Watermark 68 Creating a Watermark

Chapter Summary:

Border a paragraph Change paragraph indentation Insert and format a SmartArt graphic Apply character effects Insert a section break Insert a Word document in an open document Change theme fonts Chapter Summary Creating a Document with a Title Page, Lists, Tables, and a Watermark 69

Chapter Summary:

Insert formatted headers and footers Sort lists and tables Use the format painter Add picture bullets to a list Create a multilevel list Modify and format Word tables Sum columns in a table Create a watermark Creating a Document with a Title Page, Lists, Tables, and a Watermark 70 Chapter Summary

Microsoft Word 2010:

Chapter 4 Complete Microsoft Word 2010