Sales Time and Territory Management

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1 Time and Territory Management

Time and Territory Management:

2 Time and Territory Management T&T is driven by your goals Four categories for time management in sales: planning and preparation travel and waiting face-to-face selling non-selling activities (paperwork, sales meetings, customer training)

Reasons Companies Develop and Use Sales Territories:

3 Reasons Companies Develop and Use Sales Territories To obtain thorough coverage of the market. To establish each salesperson's responsibilities. To evaluate performance. To improve customer relations. To reduce sales expense. To allow better matching of salesperson to customer’s needs. To benefit both salespeople and the company.

Account Analysis Drives T&T Management:

4 Account Analysis Drives T&T Management Account analysis differs from market analysis. How? Time management is most effective when it is well planned Planning: analyze accounts know where you are going and why schedule as far in advance as possible use telephone as much as possible, but don’t undervalue face time review thorough records determine BEST time to visit people have contingency plans confirm meetings before getting on the plane or in the car

Elements of Time and Territory Management for the Salesperson:

5 Elements of Time and Territory Management for the Salesperson Salesperson’s territory’s sales quota Account analysis Set account objectives and sales quotas Territory-time allocation Customer sales planning Scheduling and routing Territory and customer evaluation

T&T:

6 T&T Travel: route calls to reduce travel time always make appointments use your lunch time (and dinner if possible) use waiting time for paperwork, calls, e-mails,…/ reschedule if waiting too long Face-to-Face: see the right person prepare carefully - know your purpose - over prepare send materials in advance get right to the purpose - don’t waste time listen and take notes qualify early contact multiple contacts in company in one trip

T&T:

7 T&T Non-Selling Activities: keep office routine to a minimum - do outside of prime selling time don’t stop after a sale or string of bad luck keep coffee-breaks, office talk, personal business to minimum watch customer service - manage your relationships with internal people (office staff, customer service people,..) - you WILL need these people to jump through hoops for you while you are on the road - make sure they want to help you

Tid-Bits from the Field:

8 Tid-Bits from the Field Buy, train yourself, and use a good time management system (paper or electronic) Manage both personal and professional life with same system “Boiler plate” as much as you can Have letters ready and sent immediately following meetings confirming what was agreed to Always get back to people within hours if possible - regardless of the time of day

Tips:

9 Tips Use hotels to their fullest e-mail access in room - check and respond at night - what else are you going to do? Voice-mail - same use hotel faxes, copy services, when needed use rooms in hotels for meetings to save time - in and out choose your hotels wisely (e.g., one with services you need, Courtyard Marriott always a good choice) Keep all receipts organized and file claims as soon as possible Track your time on activities (treat it like a competition with yourself) Track your success and failure rates Be prepared for ANYTHING (e.g., weather, cancellations, bigger than expected meetings, ….)

Undifferentiated Selling Approach:

10 Undifferentiated Selling Approach Single-selling approach Target accounts

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