Agile Financial Tokyo Action Scenarios for Priority Areas

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8. Enhance Agility of Management and Reinforce the University’s Foundations ________________________________________ [Objectives] • Review the University’s organizational structure constantly for greater efficiency. • Solidify a sustainable financial footing through diversifying the pool of endowment donors and enhancing the self-generating portion of revenue. (Example: create a fund of 20 billion yen (about US$2bn) by 2020) • Rigorously review overall administrative operations for further cost-cutting means. (Example: reduce printing costs by 10% compared to 2008) • Conduct the world’s foremost education and research by systematic improvement of infrastructure and maximizing use of existing facilities and assets. • Restructure our information systems and create new and improved modes of communication. • Implement more eco-friendly management strategies. (Example: based on the Todai Sustainable Campus Project, or TSCP, cut CO2 emissions from humanities departments in AY2012 by 15% and in AY2030 by 50% compared to 2006 levels) 1 US dollar=100 Japanese yen

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Agile Financial Tokyo : Action Scenarios for Priority Areas

8. Enhance Agility of Management and Reinforce the University’s Foundations :

8. Enhance Agility of Management and Reinforce the University’s Foundations [Objectives] Review the University’s organizational structure constantly for greater efficiency. Solidify a sustainable financial footing through diversifying the pool of endowment donors and enhancing the self-generating portion of revenue. (Example: create a fund of 20 billion yen (about US$2bn) by 2020) Rigorously review overall administrative operations for further cost-cutting means. (Example: reduce printing costs by 10% compared to 2008) Conduct the world’s foremost education and research by systematic improvement of infrastructure and maximizing use of existing facilities and assets. Restructure our information systems and create new and improved modes of communication. Implement more eco-friendly management strategies. (Example: based on the Todai Sustainable Campus Project, or TSCP, cut CO2 emissions from humanities departments in AY2012 by 15% and in AY2030 by 50% compared to 2006 levels) 1 US dollar=100 Japanese yen

[Main initiatives] :

[Main initiatives] Promote plans for restructuring University organizations Diversify the pool of endowment donors and enhance the self-generating portion of revenue Expand operations of the University of Tokyo Foundation. Seek new sources of self-generating revenue including fees arising from sponsorship contract, advertisement, naming rights, etc. Ensure sufficient budget is secured for fundamental research and education More efficient fund management and thorough cost-cutting efforts. Collect admission, facility use, and membership fees to cover actual expenses. Set reasonably-priced tuition, admission and accommodation fees based on our belief in equal access to education. Implement a comprehensive review of personnel cost management (a more flexible budget structure for faculty payroll, 9-to-10-month-based salary, relaxing rules regarding outside employment, including retirement payments into the annual budget, etc.) Save costs and resources through stricter cost management (more efficient procurement; set and implement rules about printing and bookbinding). Establish and implement capital-allocation rules for improving our university-wide education and research environment.

Maintain, manage and maximize facilities and resources from a long-term perspective :

Maintain, manage and maximize facilities and resources from a long-term perspective Improve accommodations for researchers and students. Keep track of use of utilities and charge such fees to each university organization appropriately. Put a floor area-based charge system in place to secure sufficient financial resources for the maintenance of University buildings and facilities. Expand university-wide joint-use spaces for more efficient use of facilities. Promote a system for providing areas for joint-use on campus. Establish a land-use-based charge system for university organizations to promote more efficient use of University-owned land. Determine a long-term repair plan to maintain the commercial value of the enormous stock of assets comprised of existing facilities, and repair and renovate them accordingly. Expand multi-purpose facilities and equipment, and consolidate laboratory facilities and equipment. Expand the floor area-based charge system for department-controlled areas. Establish a university-wide housing office to provide and improve high-standard accommodations.

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Maintain a safe and comfortable campus Set building design regulations suited to the individual natures of each of our three campuses. Develop a traffic control plan to ensure safety and comfort on campus. Make the University environment more comfortable and improve outdoor facilities on campus to become a local communal space. Integrate our information systems and develop new modes of communication Streamline administrative load through simplifying data entry and enhancing integration in data management processes. Optimize our information system by making the administration process more transparent. Introduce integrated authentication to provide a more integrated communication system. Assure an environmentally-friendly campus Implement greenhouse gas-reduction measures based on a university-wide plan. Set guidelines for reducing environmental load. Reinforce systems for operating, maintaining, and managing the University buildings for a low-carbon campus.

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