Project Management 3. Project Management Plans: Project Management 3. Project Management Plans
PowerPoint Presentation: Why What How When Who
PowerPoint Presentation: Why What How When Who Why is this project happening? Why now? Why us?
PowerPoint Presentation: Why What How When Who What solution needs to be put in place to achieve the goals? What work needs to happen to build the solution?
PowerPoint Presentation: Why What How When Who How do we get this solution in place? How do we know when we’re done?
PowerPoint Presentation: Why What How When Who When do work activities happen? What do we need to do first? What’s last?
PowerPoint Presentation: Why What How When Who Who do we need to deliver this project successfully?
PowerPoint Presentation: And what will it cost? $
PowerPoint Presentation: Course objectives Implement IT project planning and selection techniques Appreciate the importance of project portfolio management
PowerPoint Presentation: The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan
PowerPoint Presentation: The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan
PowerPoint Presentation: Plans are useless. Planning is indispensible Dwight Eisenhower
PowerPoint Presentation: The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan
PowerPoint Presentation: http://flickr.com/photos/xabier-martinez/225627841/ Why plan? Why plan?
PowerPoint Presentation: http://flickr.com/photos/xabier-martinez/225627841/ The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start
PowerPoint Presentation: http://flickr.com/photos/xabier-martinez/225627841/ The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities
PowerPoint Presentation: http://flickr.com/photos/xabier-martinez/225627841/ The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead
PowerPoint Presentation: http://flickr.com/photos/xabier-martinez/225627841/ The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead Helps you work out who you need to hire
PowerPoint Presentation: http://flickr.com/photos/xabier-martinez/225627841/ The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead Helps you work out who you need to hire Works out the timeline and budget
PowerPoint Presentation: http://flickr.com/photos/xabier-martinez/225627841/ The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead Helps you work out who you need to hire Helps manage expectations Works out the timeline and budget
PowerPoint Presentation: http://flickr.com/photos/xabier-martinez/225627841/ The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead Helps you work out who you need to hire Helps manage expectations Works out the timeline and budget Helps understand the effects of changes
PowerPoint Presentation: http://flickr.com/photos/xabier-martinez/225627841/ The Plan The Plan The Plan The Plan The Plan The Plan The Plan Changes once you start Guides you activities Makes you think ahead Helps you work out who you need to hire Helps manage expectations Makes sure you are doing the right thing Works out the timeline and budget Helps understand the effects of changes
PowerPoint Presentation: The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan
PowerPoint Presentation: ?
PowerPoint Presentation: Who will read it? What do they need to know? Do they come in cold?
What is your project going to deliver?: What is your project going to deliver? Scope The work to be done = The target product
PowerPoint Presentation: Hunt, B. et al. (2003). Project scope statement . Retrieved January 23, 2006 from http://webpages.charter.net/hafox/pm/docs/scope.doc (partial)
What is your project going to deliver?: What is your project going to deliver? Definition The work to be done =?= The target product
What is your project going to deliver?: What is your project going to deliver? Change control The work to be done =?= The target product
What is your project going to deliver?: What is your project going to deliver? Value? The work to be done =?= The target product
The WBS: The WBS
PowerPoint Presentation: The right way The wrong way
PowerPoint Presentation: Focus on deliverables Focus on processes
PowerPoint Presentation: Align to value Align to process stages
PowerPoint Presentation: Why? Why not?
PowerPoint Presentation: Figure 5.2 Sample hierarchical WBS organized by phase (Schwalbe, 2006, p176) The wrong way? Note the Layers
PowerPoint Presentation: Table 5.3 Sample tabular WBS (Schwalbe, 2006, p176) 1.0 Concept 1.1 Evaluate current systems 1.2 Define requirements 1.2.1 Define user requirements 1.2.2 Define content requirements 1.2.3 Define system requirements 1.2.4 Define server owner requirements 1.3 Define specific functionality 1.4 Define risks and risk management approach 1.5 Develop project plan 1.6 Brief Web development team 2.0 Web Site Design 3.0 Web Site Development 4.0 Roll Out 5.0 Support
PowerPoint Presentation: http://images.google.com.au/images?hl=en&q=wbs&btnG=Search+Images&gbv=2
Document your assumptions: Document your assumptions Very little knowledge Complete knowledge Degree of knowledge over time
OBS: OBS
PowerPoint Presentation: Figure 9.2 Sample Project Organizational Chart (Schwalbe, 2006, p358)
PowerPoint Presentation: Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Person 1 Person 2 Person 3 Person 4
PowerPoint Presentation: http://www.winningwithadd.com/organization/
PowerPoint Presentation: Figure 9.6 Sample Resource Histogram (Schwalbe, 2006, p362)
tools: tools rasci (aka raci) ram
PowerPoint Presentation: http://makeitstrategic.com/index.php?blog=5&cat=18
PowerPoint Presentation: r a s c i responsible accountable supportive consulted informed
PowerPoint Presentation: r a m responsibility assignment matrix http://www.iil.com/freeresources/downloads/UPMM_IIL_Responsibility%20Assignment%20Matrix%20(RAM).doc
PowerPoint Presentation: Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Person 1 Person 2 Person 3 Person 4 R R R R R R
PowerPoint Presentation: Figure 9.4 Sample Responsibility Assignment Matrix (RAM) (Schwalbe, 2006, p360) OBS: Organizational Breakdown Structure WBS: Work Breakdown Structure
PowerPoint Presentation: One and only one person can be accountable . Multiple people can be responsible and certainly others can be informed and consulted. Source: Glen B Alleman, (2007) Responsibility Assignment Matrix , Herding Cats http://herdingcats.typepad.com/my_weblog/2007/02/responsibility_.html retreived 2/8/08
PowerPoint Presentation: One and only one person can be accountable . Multiple people can be responsible and certainly others can be informed and consulted. Source: Glen B Alleman, (2007) Responsibility Assignment Matrix , Herding Cats http://herdingcats.typepad.com/my_weblog/2007/02/responsibility_.html retreived 2/8/08
Project organisations go farther than workers and work: Project organisations go farther than workers and work
Project Team structure: Project Team structure Project Sponsor Project Manager Craig Brown Working Group: Design focus OLA decisions and choices Formal review & validation of deliverables Business input and SME access Steering Committee: Governance focus Approval of project strategy & plans Endorsement of key OLA decisions Final approval of the OLA Business case and Solution Design Removal of major roadblocks & prioritisation Analysts Testers Designer Change consultants Working Group Marketing Product Management Legal Finance Sales Customer Service Steering Committee Head of Marketing and Sales Head of Product Management Head of Customer Service Head of Finance Developers
PowerPoint Presentation: Remember this?
PowerPoint Presentation: You might break down the work by phases
PowerPoint Presentation: Why?
PowerPoint Presentation: http://flickr.com/photos/pshan427/2382209408/
PowerPoint Presentation: So now you know what needs to be done
PowerPoint Presentation: So now you know what needs to be done and who is going to do it.
PowerPoint Presentation: So now you know what needs to be done and who is going to do it. But what about when ?
PowerPoint Presentation: Schedule
PowerPoint Presentation: http://www.edwardtufte.com/bboard/q-and-a-fetch-msg?msg_id=000076
PowerPoint Presentation: Figure 3.3 Sample network diagram (partial) (Schwalbe, 2006, p211)
PowerPoint Presentation: Table 3.10 Sample milestone report (partial) (Schwalbe, 2006, p100)
PowerPoint Presentation: Figure 3.3 Sample Gantt chart (partial) (Schwalbe, 2006, p97)
PowerPoint Presentation: Scope Resource plan Schedule
PowerPoint Presentation: Why What How When Who
PowerPoint Presentation: And what will it cost? $
PowerPoint Presentation: Constructing a budget is easy Sticking to it is hard.
PowerPoint Presentation: How will you Monitor and Control the project? Who needs to know?
PowerPoint Presentation: Galloway, M. (2004). Status report . Retrieved January 23, 2006 from http://web.augsburg.edu/~oie/mis376/documents/SR1.doc (partial)
Risk management: Risk management Degree of knowledge over time
PowerPoint Presentation: BetterProjects.net http://www.betterprojects.net/search?q=risk+101 risks impact
PowerPoint Presentation: The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan
PowerPoint Presentation: Six-Step Proven Path for Schedule Development Rudi van den Berg, Pcubed, Inc. http://www.pcubed.com/Solutions/SolSixStep.asp
PowerPoint Presentation: The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan
PowerPoint Presentation: http://thinh1808.files.wordpress.com/2007/12/projplan_sample_20050610_144024.pdf