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bussines writing


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Business Letters : 

Business Letters Chapter 7

Purpose : 

Used as a way to communicate to companies Used to request information, send information, give feedback on products or for dozens of other reasons. Purpose

Why So Picky? : 

Must look professional Gives first impression that a potential client or buyer receives about you Shows your maturity and professionalism Why So Picky?

The Parts of the Business Letter : 

Heading Inside Address Salutation Body Closing Signature The Parts of the Business Letter

Block Style Format : 

In the block format, all parts of the letter are started at the left margin. The body of the letter is single spaced, with one line left between each paragraph. The paragraphs are not indented Block Style Format

The Start : 

Dear Personnel Director, Dear Sir or Madam: (use if you don't know who you are writing to) Dear , Mr, Mrs, Miss or Ms Smith: (use if you know who you are writing to, and have a formal relationship with - VERY IMPORTANT use Ms for women unless asked to use Mrs or Miss) Dear Frank: (use if the person is a close business contact or friend) The Start

Slide 7: 

The Reference With reference to your advertisement in the Times, your letter of 23 rd March, your phone call today, Thank you for your letter of March 5 th . The Reason for Writing I am writing to inquire about apologize for confirm

Slide 8: 

Requesting Could you possibly? I would be grateful if you could Agreeing to Requests I would be delighted to Giving Bad News Unfortunately I am afraid that

Slide 9: 

Enclosing Documents I am enclosing Please find enclosed Enclosed you will find Closing Remarks Thank you for your help, please contact us again if we can help in any way. there are any problems. you have any questions. Reference to Future Contact I look forward to ...hearing from you soon. meeting you next Tuesday. seeing you next Thursday.

Slide 10: 

The Finish Yours faithfully, (If you don't know the name of the person you're writing to) Yours sincerely, (If you know the name of the person you're writing to) Best wishes, Best regards, (If the person is a close business contact or friend)

Slide 11: 

Ken's Cheese House 34 Chatley Avenue Seattle, WA 98765 Tel: Fax: Email: [email protected] October 23, 2010 Fred Flintstone Sales Manager Cheese Specialists Inc. 456 Rubble Road Rockville, IL Dear Mr. Flintstone: With reference to our telephone conversation today, I am writing to confirm your order for: 120 x Cheddar Deluxe Ref. No. 856 The order will be shipped within three days via UPS and should arrive at your store in about 10 days. Please contact us again if we can help in any way. Yours sincerely, Kenneth Beare Director of Ken's Cheese House


http://www.writinghelp-central.com/sample-letters-personal.html PERSONAL AND BUSSINES LETTERS

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