Exchange Office


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Exchange 2007 and Office 2007:Better Together: 

Exchange 2007 and Office 2007: Better Together

Using this Presentation (hidden slide): 

Using this Presentation (hidden slide) Use this deck with customers want more detail on how Exchange 2007 and Office 2007 work together. Talking points provided in notes See appendix for optional slides


Agenda Outlook 2007 and Exchange 2007 Powerful Access to Information Intelligent and Automated Sophisticated yet Simple Windows SharePoint Services™ 'v.3' and Exchange 2007

Outlook 2007 and Exchange 2007:Powerful Access to Information: 

Outlook 2007 and Exchange 2007: Powerful Access to Information 'Too much of my time is spent in unproductive activities. I want my information presented to me in a way that is useful, and doesn’t waste my time.'


Automatically recommends best days and times for a meeting Simple color-coded interface Rooms are easier to schedule and search through the resource picker Set your working hours Have full control over your schedule by setting your working hours: will only be scheduled for meetings within your working hours Scheduling Assistant


Scheduling Assistant Meeting Attendees Rooms Days, Best Shown in White Times, Best Shown in White and at Top


Calendar Sharing Policies E2003: Two levels Share free/busy information with everyone Share entire calendar (with body/attachments) with specific people E2007: Granular security Deny all users access Share time and free busy status only Show time, subject, location, free/busy status Show Full Details


Search Outlook in online mode: Exchange 2007 content indexer is 35x faster than Exchange 2003/2000 Indexes/searches message bodies and attachments Uses any filter installed in Windows Can install new filters later New messages indexed in under a minute Small storage tax (5% of message size) for search indexes Outlook in Cached Exchange Mode: New, integrated Instant Search in Outlook Uses Windows Vista search indexer


Unified Messaging UI shows relevant user Actions based on message type Ability to add and save text notes with voice messages

Outlook 2007 and Exchange 2007:Intelligent and Automated: 

Outlook 2007 and Exchange 2007: Intelligent and Automated 'There are many things I must manage today by hand. Why can’t the system do this for me?'


Only need to know email address and password Exchange and Outlook then automatically connect and setup profile Mailbox moves and backend failovers transparent to end user, even cross-forest Auto Account Setup with Autodiscover


Set Out Of Office start time and end time Set ahead of time and forget about it Unique internal and external OOF messages Set specific messages for internal co-workers External message can be limited to just the user’s contacts Rich HTML Out of Office Assistant messages Improved Out of Office


Automatically managed Automate meeting accepts and declines Custom response message per resource Provide conflict information for declined meetings Resource Calendars


Set up policies once Limit who can book via booking roles Enforce maximum meeting duration Allow conflicts for recurring meetings Schedule only during working hours (set by Outlook 2007/ OWA) Forward out-of-policy requests to delegates for approval Resource Management


Server processes meetings intelligently Auto-update existing meetings with new information to reduce redundant meeting notices Mark out-of-date meeting updates so they can not be accepted, reducing clutter and errors Reduces Errors from schedule updates Automated Meeting Request Handling


Benefits for other access methods: Exchange Calendaring Assistant Server-side logic for meeting handling Consist between Outlook 2007, OWA, Outlook Mobile to ensure all meeting properties are properly set Does not require Outlook to be online Calendar accurate even if user isn’t accepting everything OWA and UM users see (or hear!) latest appointment information Meeting Request Handling


Partial Item Synchronization Flagging a message won’t cause it to be completely re-downloaded Changes for properties, body, attachments tracked and synchronized separately Cached Mode improvements Can cache folders of other users Delegates can manage e-mail and schedules while offline Performance

Outlook 2007 and Exchange 2007:Sophisticated yet Simple: 

Outlook 2007 and Exchange 2007: Sophisticated yet Simple 'At the end of the day, I need to just have things work, and work well. I need the system to comply to the requirements of my organization and still run effectively.'


Outlook E-mail Postmark: Outlook postmarks email and Exchange checks these tokens and assess mail’s legitimacy Multi-pronged anti-spam solution Phishing warnings Security


Managed E-Mail Folders Users organize their e-mail in folders created by their company E-mail in these folders gain the retention, archive, and expiration policies associated with the folder After a set period of time messages can be automatically deleted or journaled (for example to SharePoint) Cross-Mailbox Search: Administrator can search across mailboxes to identify compliance violations Compliance


Managed E-Mail Folders Properties Of Current Folder Various Managed E-Mail Folders


Massage Classification Messages can have special classifications (ex. 'Do Not Forward', 'Attorney-Client Privileged') Administrators define classifications in Exchange Classifications pushed to Outlook via SMS Users can associate classifications with a mail Transport rules to create or sort based on classification

Windows SharePoint Services™ “v.3” and Exchange 2007: 

Windows SharePoint Services™ 'v.3' and Exchange 2007

Remote Document Access: 

Remote Document Access Mobile device and OWA access to SharePoint Uses E2007 Client Access server Same approach as with UNC shares With OWA, SharePoint sites rendered and navigable


Managed E-Mail folders rules to archive to SharePoint Can be accessed from OWA or Outlook Provides alternative to PSTs with greater access Can be a piece of a retention scheme E-Mail Archiving


© 2004 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.




Provides hierarchical view into organizational structure Makes it easy to find job roles Hierarchical Address Book


Used by Scheduling Assistant: Retrieve live free/busy information for E2007 mailboxes Retrieve live free/busy from other E2007 forests Retrieve published free/busy from Public Folders View attendee working hours Show meeting time suggestions Availability Web Service: Uses


Availability Web Service: Deployment Deployed with E2007 Client Access role Discovered by Outlook through Auto Account Setup Outlook 2003 and previous still use Public Folders for free/busy


Messages in transit are journaled Per user Per distribution list Global / per organization Per database Target is any SMTP address Legal Retention Inspection by compliance officer Granular Message Journaling


Similar to Outlook rules, executing on messages in transport and managed by the administrator Uses familiar Conditions / Actions / Exceptions rule creation wizard Conditions and Exceptions for rule execution based on message properties and/or recipient attributes (i.e. DL membership) Actions can manipulate message routing and/or contents Journal Rules


Demo Screen Shot


Demo Screen Shot


Journal Envelope Detailed recipient addressing! Bcc DL-expansion Forwarded mailboxes


Demo Screen Shot - Archive


SharePoint as an Archive


Retention policies in SharePoint Applied to archived messages Applied to journaling to comply with corporate or government regulations Ease of discovery with common MS Search platform Search across multiple mailboxes Results can be sent to SMTP address Access of search results can be limited Complete Records Management


SharePoint Records Management


SharePoint Assets Web UI Office Integration Rich storage Extensibility ASP.Net integration Self-provisioned andamp; managed Public Folder Assets Managed within Exchange Robust replication and proven scalability Collaboration


Intersection Top Public Folder scenarios implemented by customers today Building and Migrating to SharePoint


Know what is in your current environment Understand lifecycle of Public Folder content Examples of migration and discovery tools NetIQ Quest Tzunami Migration


Managed folders User categorization of messages in their mailbox Managed folder policies Messages routed to folders Configurable per message type (voicemail, calendar, etc…) Actions taken on messages Message Retention Deletion Journal and archive Summary reports show how users are complying with company policy Message Records Management


Table Features E2007 OWA Scheduling Assistant Outlook 2007 Outlook 2003 Schedulable OOF Internal / External OOF Autoconnect SharePoint access without VPN Signing and encrypting of email Yes No Yes Yes Yes Yes Yes Partial. Allows caching of documents No No No No No Yes Yes Yes Yes Yes


Features E2007 OWA Understands UM types Outlook 2007 Outlook 2003 Add note to voicemail Advanced Searching Capabilities Official File Folder Managed E-Mail Folders Yes No Yes Yes Yes Yes No Partial. Less advanced in cached mode Partial. Folder will appear but without information Yes Yes Yes Yes Yes No Table


Features E2007 OWA Partial Item Download Outlook 2007 Outlook 2003 Asynchronous RPC Yes No N/A Yes No N/A Table