Knowledge Management (MIS)

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How Management Information System helps in Education Sector

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Management Information Systems in Education Sector:

1 Management Information Systems in Education Sector Presented By: Dinesh Taparia Amity Business School Retail Management Batch - 2011-13

INITIAL SITUATION:

INITIAL SITUATION Education is key to Build Future. Strategic Plans are in place to achieve educational targets by certain deadlines-Plans are to increase enrolment , decrease dropout rate , increase student academic performance and more - by target dates. Integral to the success of the strategic plan, is a rigorous monitoring and evaluation system . The problem is an inadequate system for data-collecting, managing, planning and decision making.

INITIAL SITUATION:

INITIAL SITUATION Initial data collection system outdated: hand-written annual surveys completed by Educational institutes; Management hire others to assist in information gathering. This process is time consuming, labor intensive, and inefficient; Information arrives to the Management so late as to render it less useful; Major information gaps - I nsufficient ability to disaggregate information, which is needed for critical monitoring & evaluation, planning and interventions.

OBJECTIVES Efficient and Effective Education Delivery :

OBJECTIVES Efficient and Effective Education Delivery Institutes have to Improve Service Delivery; Management to be Strengthened; Improvement of the Management of Services at All Levels; Developing the Capacity from lower level top level to Monitor and Evaluate Progress in, and changes to, the delivery of Education Services.

Solution:

Solution Electronically Links Information from Lower level to top level; Solves Problem of Poor Information Flow; Solves Problem of Information Gaps; Is User-Friendly for Students, Faculty, Management & Parents; Easier Information Sharing of Outcomes of Key Programmes.

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Institute Infrastructure Management Accreditation Marketing for Students Financial Management Placements Competitor’s Moves Pedagogy Activity Web for Today’s Educational Institutes Public Relations Information Flow Society Consultant Administrator Faculty

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Institute Landscape: Yesterday and Today – The Change is Total Education Delivery Education Management Government Managed / Funded Privately Managed / Self Financed. Cost Control. Internal Operations Focus External Oriented - Mkt, PR As Important Less Competition More Competition In-house / Resident Management External / Remote Management MIS Informal / Absent Information Overdrive Institute’s face has changed completely, its similar to a corporate house in terms of operational efficiency, external environment management and information processing needs Yesterday Today

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Disorderly Staff Meeting Dissatisfied Parents Teacher’s/Administrator’s Burden Principal’s Confusion ? ? ? ? ? ? Institute Has Changed But Management Methods Have Not… As A Result

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MIS SOFTWARE APPLICATION OF AMITY UNIVERSITY

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Who are the users Amizone is designed to support the needs of: T e a c h e r s M a n a g e m e n t S t u d e n t s S u p p o r t S t a f f P a r e n t s

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FEATURES Amizone have unique strengths helps users derive maximum benefit: Comprehensive automation and integrated system Real time data management and processing Limited Incremental Investment Web-enabled option – Facilitates Remote access Need based access rights to different users User Friendly

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STUDENT WINDOW

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Users User Authentication Parent Teacher Administrator Student Library Management Course Management Payment Management Human Resource Event & Scheduling Notice Board MIS Process Flow Attendance Database Management

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Benefits Improved Work/Process Flow Faster information flow Responsive decision making Reduced errors Minimal duplication of work Substantial Savings Manpower Time Ultimately financial Improved Teacher Effectiveness – greater focus on teaching less on time consuming administrative functions Improved Quality of Interaction Parent - Institute Teacher - Teacher Student - Teacher Intra Institute: Teachers, Administrators

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Attendance Teacher Parent Student Administrator View the Attendance of the Student View His or Her Attendance View Attendance Reports Take Attendance and View Attendance Reports Mark Attendance View attendance Generate attendance based reports Send alerts for short fall in attendance Home

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LIBRARY MANAGEMENT Teacher Student Administrator Issue and return books Issue and return books and view reports Issue and return books with extra facilities

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COURSE MANAGEMENT Student Teacher Administrator Creates Courses,Classes,Subjects Creates Syllabus Creates Time Table Assign Course,Class And Subject Schedule Exam View Syllabus View Time Table Result Preparation View Syllabus View Time Table View Exam Schedule View Mark Sheet

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Employee Database Payment Management manages the payment details of students. Student Parent Administrator It sends emails to remind payment due dates sending automated alerts to parents Collect Due Assign Fee Scheme View Fee Details Employee Details Staff Directory Staff’s Contacting Address Payment Management Human Resource Pay Roll System Calculating Pay Roll Online Messaging Sending Message

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NOTICE BOARD Electronic Notice Board Detailed Notice Teacher Student Administrator Publish , Delete And View the notices View the notices

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User Authentication Teacher Student Administrator Parent Home Login Screens for Administrator Login Screens for Parent Login Screens for Teacher Login Screens for Student Home

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Thank You

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