WORKSHOP FOR QMS AWARENESS

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ISO 9001:2008

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Workshop on qms awareness :

Workshop on qms awareness By ANSARI ZAKIR SAJID CONTROLLER CENTRE FOR QULITY ACCREDITATION AND ADMINISTRATION (CQAA) ASSTT. PROFESSOR MECHANICAL ENGINEERING DEPARTMENT SCHOOL OF ENGINEERING AND TECHNOLOGY AIKTC

Advantages of systems and procedures:

Advantages of systems and procedures Dependency on a particular person is eliminated People become accountable Confusions about what to do is eliminated Domination by a person or group of persons is eliminated Mistakes can be traced easily There is always scope for continual improvement of the system Efficiency of people can be increased As per Islam we have to follow system “SHARIYAT”

METHODOLOGY FOR IMPLEMENTATION:

METHODOLOGY FOR IMPLEMENTATION FINALIZATION OF DEPARTMENTS FOR QMS IMPLEMENTATION IDENTIFICATION OF PROCEDURES FOR THE GIVEN DEPARTMENT PREPERATION OF RELEVANT PROCEDURES AND FORMATS FOR GIVEN DEPARTMENTS APPROVAL OF THE PROCEDURES BY THE DIRECTOR ISSUE OF PROCEDURES AS DRAFT COPY AFTER APPROVAL ISSUE OF ZEROTH REVISION OF THE PROCEDURE

Numbering of procedures and forms:

Numbering of procedures and forms PP + QQQ + RRRR + SS PP ------stands for abbreviation of type of document. QQQ ----stands for abbreviation of School/Campus name. RRRR ---- stands for abbreviation of Department name. SS --------stands for serial numbering of corresponding document. DP/ SoE / TEAC / 01 DP/ KTC / LIBR / 07 For forms F/ADMN/01

Format of procedure:

Format of procedure FORMAT FOR SYSTEM PROCEDURE/ DEPARTMENTAL PROCEDURES [1] PURPOSE [2] SCOPE [3] RESPONSIBILITY [4] DFINITION [5] ABBREVIATION [6] PROCUDERES [7] REFERENCES [8] RECORDS

Group activity 1 (writing procedure):

Group activity 1 (writing procedure) Write a procedure for introduction of new food in the canteen considering that it will be introduced in front of the canteen committee and then will be approved by the director. Write a procedure for getting input from the industry experts of manufacturing industries about their requirements of fresh engineering graduates considering that experts will be called at our institute.

METHODOLOGY FOR IMPLEMENTATION (CONT.):

METHODOLOGY FOR IMPLEMENTATION (CONT.) CHECK ON THE STATUS OF IMPLEMENTATION BY INTERNAL AUDIT DISCUSSION ON THE FINDINGS OF INTERNAL AUDIT IN MRM PROPOSING CORRECTIVE AND PREVENTIVE ACTION IMPLEMENTATION ON THE ACTIONS BY RESPECTIVE DEPARTMENT CALL FOR CERTIFICATION AUDIT ISSUE OF CERTIFICATE

GROUP ACTIVITY 2 (proposing amendment in procedure):

GROUP ACTIVITY 2 (proposing amendment in procedure) For the procedure written in group activity1 serial no.1 propose changes with the help of the amendments in the procedures format. For the procedure written in group activity1 serial no.2 propose changes with the help of the amendments in the procedures format.

Iso 9001:2008 standard:

Iso 9001:2008 standard ISO 9001:2008 standard Eight main points/clauses and several sub clauses NC should be with reference to these clauses Some mandatory clauses

INTENAL AUDIT:

INTENAL AUDIT Detection and prevention of flaws and errors. Giving opinion about improvement of the process. Conducted by trained internal auditors. Schedule is made and intimated to departments to be audited at least one week before the actual audit. Auditor should not belong to the same department.

Group activity 3 (conducting internal audit:

Group activity 3 (conducting internal audit Conduct an internal audit of recruitment process conducted by the other group and suggest NC/observations with the applicable clauses. Conduct an internal audit of process of availing lave and suggest NC/Observations with the applicable clauses

Current status of work:

Current status of work Sr. No. Department No. of procedures status remarks 01 Teaching 11 Draft stage 02 Library 18 Draft stage 03 Management Repr . 07 Draft stage 04 Examination 06 Draft stage 05 Administration 18 Draft stage 06 Accounts 12 Draft stage 07 Store 03 Draft stage 08 Purchase 03 Draft stage 09 HRCC 08* To be formed 10 Maintenance 01 Draft stage 11 Canteen 06* To be formed Total 93

Future course of action:

Future course of action Issue of procedures (zero revision) Internal audit training of our staff from outside consultant Conducting internal audit at our institute Corrections of NC found in internal audit Management review meeting for finalization of Quality Objectives and Quality policy and for discussions on continual improvement. Calling for certification audit Deciding objectives for different departments, schools, institute as well as deciding KPI’s. Mapping our procedures with the requirements of NBA Incorporating the required changes as applicable to NBA.

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