ISO 9001:2008 AT EDUCATIONAL INSTITUTE

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QMS AT EDUCATIONAL INSTITUTE

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Awareness about systems and procedures:

Awareness about systems and procedures By ANSARI ZAKIR SAJID CONTROLLER CENTRE FOR QULITY ACCREDITATION AND ADMINISTRATION (CQAA) ASSTT. PROFESSOR MECHANICAL ENGINEERING DEPARTMENT SCHOOL OF ENGINEERING AND TECHNOLOGY AIKTC

Advantages of systems and procedures:

Advantages of systems and procedures Dependency on a particular person is eliminated People become accountable Confusions about what to do is eliminated Domination by a person or group of persons is eliminated Mistakes can be traced easily There is always scope for continual improvement of the system Efficiency of people can be increased As per Islam we have to follow system “SHARIYAT”

METHODOLOGY FOR IMPLEMENTATION:

METHODOLOGY FOR IMPLEMENTATION FINALIZATION OF DEPARTMENTS FOR QMS IMPLEMENTATION IDENTIFICATION OF PROCEDURES FOR THE GIVEN DEPARTMENT PREPERATION OF RELEVANT PROCEDURES AND FORMATS FOR GIVEN DEPARTMENTS APPROVAL OF THE PROCEDURES BY THE DIRECTOR ISSUE OF PROCEDURES AS DRAFT COPY AFTER APPROVAL ISSUE OF ZEROTH REVISION OF THE PROCEDURE

METHODOLOGY FOR IMPLEMENTATION (CONT.):

METHODOLOGY FOR IMPLEMENTATION (CONT.) CHECK ON THE STATUS OF IMPLEMENTATION BY INTERNAL AUDIT DISCUSSION ON THE FINDINGS OF INTERNAL AUDIT IN MRM PROPOSING CORRECTIVE AND PREVENTIVE ACTION IMPLEMENTATION ON THE ACTIONS BY RESPECTIVE DEPARTMENT CALL FOR CERTIFICATION AUDIT ISSUE OF CERTIFICATE

Identified departments:

Identified departments TEACHING LIBRARY MANAGEMENT REPRESENTATIVE EXAMINATION ADMINISTRATION a. ACCOUNTS b. STORE c. PURCHASE d. HRCC e. MAINTENANCE f. CANTEEN

Descriptions of identified departments:

Descriptions of identified departments PROCEDURE FOR MR Document Control Control of records Internal Audit Non conforming product Corrective action Preventive action Management review meeting

Current status of work:

Current status of work Sr. No. Department No. of procedures status remarks 01 Teaching 11 Draft stage 02 Library 18 Draft stage 03 Management Repr . 07 Draft stage 04 Examination 06 Draft stage 05 Administration 18 Draft stage 06 Accounts 12 Draft stage 07 Store 03 Draft stage 08 Purchase 03 Draft stage 09 HRCC 08* To be formed 10 Maintenance 01 Draft stage 11 Canteen 06* To be formed Total 93

Future course of action:

Future course of action Issue of procedures (zero revision) Internal audit training of our staff from outside consultant Conducting internal audit at our institute Corrections of NC found in internal audit Management review meeting for finalization of Quality Objectives and Quality policy and for discussions on continual improvement. Calling for certification audit Deciding objectives for different departments, schools, institute as well as deciding KPI’s. Mapping our procedures with the requirements of NBA Incorporating the required changes as applicable to NBA.

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