powerpoint #7 (How to Use MS Word)

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How to Use MS Word:

How to Use MS Word

How to start a Document:

How to start a Document

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Step 1: From the desktop or from your ‘Start’ menu, open Microsoft Word

Step 2: Microsoft Word will open up and present you with an option to select a document template, or a blank document.:

Step 2: Microsoft Word will open up and present you with an option to select a document template, or a blank document.

Step 3: If you don't want to use any of the templates on display, click on the blank document.:

Step 3:  If you don't want to use any of the templates on display, click on the blank document.

Step 4: A new blank document will open up ready for you to start typing.   :

Step 4:  A new blank document will open up ready for you to start typing.  

How to select Text:

How to select Text Step 1:  If you are not already in a Word document, you will need to open it. From the desktop or from your ‘Start’ menu, open  Microsoft Word .   Step 2:  Click either  File  or the  Office  button in the top left. Select  Open  and browse to the document you wish to open. Double-click on the file name to open.   Step 3:  The mouse can be used to select text. When the mouse pointer is moved over a text area, the pointer will change from an arrow to a ‘text select’ or ‘I-beam’ icon.

How to change text size and font :

How to change text size and font

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Step 1:  Open an existing Word document or start a new document and type your text.   Step 2:  If you’d like to change a portion of the text to a different font, it will need to be selected or highlighted first. When the mouse pointer is moved over a text area, it will change from an arrow to a ‘text select’ or ‘I-beam’ icon .

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S tep 3: Select your text so that it’s highlighted. Step 4: To change the font style, click the arrow next to the font style in the ribbon at the top of your document.

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Step 5:   Choose your font style from the drop-down list given .

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Step 6:  Next to the font style box is a box containing a number and an arrow. This changes the size of the font. Click on the arrow.

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Step 7: Choose the size of font from the drop-down list of options .

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Step 8:  If you’d like the same size and style of font set up every time you start a new document, you can set a ‘default font’. Click on the ‘Font’ arrow just above the main screen.  

How to Bold, Italicese, and Underlined Text:

How to Bold, Italicese , and Underlined Text

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Step 1:  Open an existing Word document or start a new document and type your text.   Step 2:  If you’d like to change some of the text that you’ve already typed to a different font, it will need to be selected or highlighted with the mouse first. When the mouse pointer is moved over a text area, the pointer will change from an arrow to a ‘text select’ or ‘I-beam’ icon.

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Step 3:  Select the text that you wish to edit or change the formatting.  

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Step 4:   To change the selected font to bold, click  B  in the formatting ribbon at the top of the document.

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Step 5:  To change the selected font to italics, click  I  in the formatting ribbon at the top of the document. Step 6:  To change the selected text so that it’s underlined, click  U  in the formatting ribbon at the top of the document.   Step 7:  It’s also possible to change selected text using a combination of keyboard shortcuts, which some people find easier than using the mouse. To make text bold, select and highlight the text first. Then hold down  Ctrl (the control key) on the keyboard and press  B  on the keyboard. To make text italic, select and highlight the text first. Then hold down  Ctrl (the control key) on the keyboard and then press the  I  on the keyboard. To underline text,  select and highlight the text first. Then hold down  Ctrl (the control key) on the keyboard and then press the  U  on the keyboard  

How to save a Document:

How to save a Document

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Step 1:  Start a new document in Word and type your text . Step 2:  Click  File  in the top left-hand corner of the screen Step 3:  From the menu, choose  Save . Step 4:  A ‘Save’ dialogue box will come up. At the top and at the left-hand side in the list of folder options, it will show the folder where you’ll be saving the document. If you wish to change this folder, navigate through the folders on the left-hand side of the dialogue box to choose the one where you want to save your document . Step 5:  Word will automatically give your document a name, based on the first few words of your text. If you don’t like the one given, once you have chosen the destination folder, type a name for your document in the ‘File name’ box. Come up with a name that is concise but will allow you to find the document easily again.   Step 6:  Once you have typed in the name of your document, click  Save .   Step 7:  Your document will now have a name, which will be shown at the very top of your document screen. If you make changes to your document and then save them after it has been saved originally, the dialogue box will not come up again. It will just save your changes without any visual notification being shown.   Step 8:  The ‘Save As’ menu – the link to which is on the left-hand side of the ‘File’ dialogue box, beneath ‘Save’ – is used to save an existing document under another name. This is helpful if you’ve made changes to your document and then want to save the changes, but also keep the original document in its original format and under its original name.

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