Bring Life To Business Writing - Voiceskills

Views:
 
Category: Education
     
 

Presentation Description

Verbs are the backbone of sentences. Honing strong verbs is the single best strategy for clear writing. Focusing on strong verbs also naturally resolves many other syntax problems. for more info https://voiceskills.org/

Comments

Presentation Transcript

Bring life to Business Writing :

Bring life to Business Writing

Slide2:

Verbs are the backbone of sentences. Honing strong verbs is the single best strategy for clear writing . Focusing on strong verbs also naturally resolves many other syntax problems, especially passive voice used incorrectly and clause sequencing errors.

Smothered Verbs are Action Words that are buried in a Group of other Words. :

Eliminating the other words creates a clearer, more forceful sentence. Smothering phrases often begin with a form of be, give, have, make or take. The noun in the phrase often ends with -ion or - ment . Smothered Verb Examples Be in agreement Give consideration to Have a suspicion Make an adjustment Smothered Verbs are Action Words that are buried in a Group of other Words.

Slide4:

Extend an invitation Hold a discussion Unsmothered Verb Examples Be in agreement = Agree Give consideration to = Consider Have a suspicion = Suspect Make an adjustment = Adjust Extend an invitation = Invite Use the real verb! Cut the smothering fluff words--This is the secret to make your Business Writing look distinct.

Consider this Passage as an Example :

I am in possession of your report, and my team held a discussion and gave much consideration to your budget recommendations. After much deliberation, I will give instructions to my assistant to make an adjustment to your account. You will see the increase in your budget’s total account on the intranet by Friday, when you can make a comparison between the two budget figures. (64 words) Consider this Passage as an Example

Now Look at this Restructured Writing :

I have your report, and my team discussed and considered your budget recommendations. After much deliberation, I instructed my assistant to adjust your account. You will see the increase in your budget’s total account on the intranet by Friday, when you can compare the two budget figures. (47 words) On average, unsmothering verbs reduces bloat by 25%.This is a powerful clarity technique. Now Look at this Restructured Writing

Avoid Verb + Modifier Construction :

Choose powerful verbs that connote meaning, which don't need a second modifying word to do their job. A verb that cannot stand on its own is wimpy. For instance: "The attendant shouted loudly.” "The attendant shouted," is a perfect sentence. The adverb "loudly" is inferred and extraneous. To emphasize the shouting, if necessary, choose a more precise verb: “The attendant screeched.” A verb that cannot stand on its own is wimpy. Choose a single strong, evocative verb instead of a verb + modifier. "The executive ran quickly into the boardroom.” "Ran quickly" is wasteful word choice. Pick a better verb. "The executive sprinted into the boardroom," is concise, visual, and lively. Avoid Verb + Modifier Avoid Verb + Modifier Construction

The Power of Short Words :

Many business writers feel they convey their intelligence more by dropping long words, when short words actually work better rhetorically. Long words don’t make you sound intelligent unless used very judiciously. In the wrong situation they’ll have the opposite effect, making you sound pretentious and even unsure. They’re also less likely to be understood and more awkward to read. Do you really think big emotions come from big words? ----The answer is NO. Here is a sound rule: Use small, old words where you can. If a long word says just what you want to say, do not fear to use it. But know that our tongue is rich in crisp, brisk, swift, short words. Make them the spine and the heart of what you speak and write. Short words are like fast friends. They will not let you down. Clear business writing is a huge competitive advantage. It is the currency that conveys a company’s products and knowledge, and the primary connection to customers. The Power of Short Words

Thank You:

Voice Training and Research Institute No.135, First Main Road,  K.K Nagar, Madurai- 625020. E-mail: support@voiceskills.org Ph no: +91- 95970 82692 / 95970 84540 Web: https://voiceskills.org Thank You

authorStream Live Help