PRESENTATION ON HR AUDIT : PRESENTATION ON HR AUDIT PRESENTED BY:-VINIT VATS HR Audit : HR Audit Books Referred : Books Referred C.B GUPTA PG NO-34.9-34.11
SHASHI K. GUPTA PG NO. 27.1-27.6
HRM BY VSP RAO. PG NO.612-617 What is an HR audit? : What is an HR audit? An HR audit is a process to review implementation of your institutions policies and procedures, ensure compliance with employment law, implement best practices and educate your managers.
HR Audit refers to an examination and evaluation of policies , procedures and practices to determine the effectiveness of personnel management. HR AUDIT COVERS : HR AUDIT COVERS MEASUREMENT & EVALUATION OF PERSONNEL PROGRAMMES , POLICIES, & PRACTICES. The audit should be: : The audit should be: Proactive
Developmental Why conduct an HR audit? : Why conduct an HR audit? TO know how the various units are functioning & how they have been able to meet the policies & guidelines of organisation.
Improve HR practices
Train your managers
understanding of department’s environment
Show a “good faith effort”
Correct errors Audit Tools: : Audit Tools: Interview
Sampling Before you begin the audit process… : Before you begin the audit process… 1. Determine who will conduct the audit.
Internal vs. External Before you begin the audit process… : Before you begin the audit process… 2. Define the parameters.
Who will be audited?
What do you want to audit?
What audit tools will you use?
How will results get reported?
Who will get the results? Before you begin the audit process… : Before you begin the audit process… 3. Introduce the audit process to your managers. How do you introduce the HR audit to your managers? : How do you introduce the HR audit to your managers? 1. Explain the reason for it.
To protect them and the institution
To help them understand policies, procedures, and laws
To gain a better understanding of their department
To help them set best practice procedures How do you introduce the HR audit to your managers? : How do you introduce the HR audit to your managers? 2. Give them a copy of the questions before the interview.
If you have an intranet, post the questions on it. Departmental AuditsWhat should you be concerned about? : Departmental AuditsWhat should you be concerned about? Record Keeping
Sick and vacation tracking
Temporary worker tracking
Accuracy of records Employee Files
What is and isn’t in the
Access to the file
Safety and security of the files Departmental AuditsWhat should you be concerned about? (cont’d) : Departmental AuditsWhat should you be concerned about? (cont’d) Manager’s Understanding of Policies/Practices
How to handle complaints of harassment
How to calculate/report overtime
Giving employment references
Consistency applying policies and procedures Reporting the Results : Reporting the Results Compile your findings in a draft letter
Allow department head/manager to review
your draft and make comments/corrections
Compile final version
Present report to senior management
Copy department head/manager What should your memo contain? : What should your memo contain? Recognition of department’s cooperation (or lack of it)
State the facts – avoid opinions
Document areas that need attention
Document areas where department was proactive, compliant,
practiced good judgment
“Suggestions” on how to correct problem areas Don’t forget to conduct an audit in your own (Human Resources) department! : Don’t forget to conduct an audit in your own (Human Resources) department! Review… : Review… Employee Relations
Correct documentation of
Policies and procedures are
readily available to staff
Required posters are visible to
Sick and vacation tracking is
accurate Training and Development
Programs are readily
available to staff
Tracking attendance Review… : Review… Records
Employee files are kept in
safe and secure area
Limited access to files
Necessary paperwork is
readily available (job
Certain records are kept
separate from employee file
(references, medical records,
investigatory documents) Employment/Recruitment
Staffing and selection paperwork
Affirmative Action forms