Office Moving - Two-Guys-and-a-Truck

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Office Movers - If you're looking for Office Movers to move your business, we can move a single office to an entire building. Please call or click for a FREE Moving Estimate for office moving.

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Two Guys and a Truck Moving & Storage Local & Long Distance / Residential & Commercial Office Moving Best Practices

Best Practices for Office Moving:

Best Practices for Office Moving Introduction Moving , whether it’s a home or a business, is considered one of the most stressful things that people encounter in life. Two Guys and a Truck not only provides this commercial service , but we also offer this guide, filled with information and tips, designed to help you and your team enjoy a low stress, successful transition. Two Guys and a Truck (800) 783-4897

Packing Instructions:

Packing Instructions Desks Pack entire contents of every desk. Loose items such as paper clips, pens or rubber bands should be placed in an envelope and packed in a carton. Remove all pencils trays, stationery slots, etc. from desks and pack in a carton. All file drawers and desk top items should also be packed. File Cabinets Most file cabinets can be moved with their contents in place and require no packing. Lateral file cabinets with three or more drawers, should have all but the bottom two drawers emptied and packed . All lateral or standard file cabinets that need to be relocated up or down stairs, as well as all fireproof cabinets, should be emptied and packed. Cabinets that are bolted together should remain unlocked. For the most efficient office move, individual cubicles and common areas (including supply rooms, file rooms, mail rooms, conference rooms, kitchens) should be packed prior to move day. Bookcases Bookcases will require packing and their contents should be placed in cartons. Sliding shelves or drawers should be secured with tape. Personal Items Small plants, picture frames, fans, radios, and other personal items should be hand-carried by personnel to the destination. Two Guys and a Truck (800) 783-4897

Moving Office Furniture:

Moving Office Furniture Labeling for Office Moves Labeling Label all items to be moved in advance. Usually, items left unlabeled will not be moved. Mark each label with the corresponding move number. Color Coding Use color coded labels to help group items with multiple pieces. For example, a PC may have labels for the monitor, keyboard, mouse and printer . Two Guys and a Truck (800) 783-4897

Moving Office Equipment :

Moving Office Equipment Preparation of Office Equipment When relocating office equipment, there are three questions to consider: 1. Who will prepare the equipment? 2. Who will actually move the equipment? 3. What is the priority for the equipment to be moved? Copiers Check with your vendor on moving copiers. Your maintenance contract may require the vendor be responsible for physically relocating the equipment . Desktop Computers Computer equipment should be labeled and disconnected prior to the move. Back up computer files to prevent data loss. Cables should be removed and packed. Non-detachable cords should be coiled to prevent accidents. Cables & Peripherals Consider using 20”x26” Zip- Loc bags to pack and manage cables and peripherals. Put cables , keyboards and mouse for each workstation together. This allows for quick, organized reconnection of your systems. Server Rooms If your equipment vendor requires it, you may consider using them for the transportation of this sensitive equipment . Two Guys and a Truck (800) 783-4897

Office Moving Day:

Office Moving Day On the day of your office move, make sure that there is at least one company representative on-site at each location: origin(s) and destination(s). This will prevent unnecessary delays and verify that all items have been picked up and delivered to your satisfaction. Elevator Reservations & Access Move dates and logistics should be clearly explained to building & facilities managers. Elevators are reserved on an exclusive basis, and the necessary keys and entry cards need to be obtained. All doorways and hallways should be cleared prior to the move. For maximum efficiency and safety, no other vendors should be working in these areas during the move. Two Guys and a Truck (800) 783-4897

Cost Control:

Cost Control Cost Control Moving quotes are based on a schedule and timeline. Changes in the move schedule or sequence can result in additional charges. Other causes for cost increases could include: New space is not completed Sharing of elevators and doorways Elevator and doorway obstructions Rearranging during the move Maximizing Efficiency Smooth office moves are built around the most efficient use of moving labor. The objective is to maintain the flow until the move is completed. Sometimes situations arise during the move that require experience and quick thinking to avoid an expensive slow-down. Rest assured that with Two Guys and a Truck, we have the experience and knowledge to handle such situations in the best possible way. Two Guys and a Truck (800) 783-4897

Checklist for Office Moving:

Checklist for Office Moving Pre-move meeting with Two Guys and a Truck project manager Assign employees/locations a move number Prepare and post new location floor plan Duplicate copies Full-size copy in key locations Distribute pre-move information packs Instructions Number assignments Labels Mark all items with numbers and labels Reserve building and elevator access Clear all desks and pack items Protect and pack fragile items Take down wall items Prepare specialized equipment (vendors contacted) Prepare for plants to be moved Complete and post new office layout forms Move assignments reviewed and clarified Move coordinators assigned & scheduled for both locations Two Guys and a Truck (800) 783-4897

Prepare Your Office for Moving:

Prepare Your Office for Moving HELPFUL HINTS – Part 1 Form a Moving Committee with Your Staff Administration Staff Members Other Department Heads Complete Walk-through at Existing and New Locations Prepare list of what is moving from office Confirm special move requirements Confirm access requirements for both locations (elevator, loading area, parking etc.) Discuss anticipated move date and schedule Establish Activity Schedule Develop move strategy: sequence and timing of each department/group Plan how to maintain essential business activities on move day Establish packing and labeling plan, coordinate with new layout Include schedule for uninstall, move, and reinstall of all equipment and furniture, and/or delivery and installation of new equipment and furniture Telephone Determine requirements (if new equipment) Select vendor and place order Cable Uninstall equipment Reinstall and test equipment Two Guys and a Truck (800) 783-4897

Prepare Your Office for Moving:

Prepare Your Office for Moving HELPFUL HINTS – Part 2 Data/Computer Determine requirements (if adding new equipment) Cable Uninstall equipment Reinstall/test equipment Furniture - Free Standing Determine requirements (if adding new equipment) Specifications Manufacturers Pricing Designate items for painting, refinishing, refurbishing Delivery and installation schedule Furniture - Systems Determine requirements (if adding new equipment) Inventory existing pieces Determine reconfiguration requirements Specifications Manufacturers Quantity and price Two Guys and a Truck (800) 783-4897

Prepare Your Office for Moving:

HELPFUL HINTS – Part 3 Disposition of Existing Equipment and Furniture Arrange for the sale and removal of selected equipment and furniture Charity, Reuse and Recycle Programs, and other sustainable solutions Move Preparation Move committees review schedule and activities with each department/group Post employees move schedule Distribute move materials and supplies Move Mover picks up empty boxes Prepare Your Office for Moving Two Guys and a Truck (800) 783-4897

Contact Us Office Moving:

Contact Us Office Moving Two Guys and a Truck ® Expanding to My Guys Moving& Storage 45726 Elmwood Court Sterling, VA 20166 For Free Estimates Call (800) 783-4897 www.2gt.com Corporate Relocation & Office Moves Local & Long Distance / Domestic & International Executive Moving Services – Customized to Client Furniture – Delivery, Installation, Reconfiguration Commercial Project Management & Government Services Vehicle Transportation – Specialty Auto / RV / Boat Logistics & Warehousing Records Retention & Inventory Management Two Guys and a Truck (800) 783-4897

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