Orlando Leadership Training boosting attendance and long range plannin

Leadership Training for CHADD Volunteers A method to strengthen your local group and boost attendance at programs : 

Leadership Training for CHADD Volunteers A method to strengthen your local group and boost attendance at programs Marie S. Paxson Immediate Past President CHADD – Children And Adults with Attention-Deficit/Hyperactivity Disorder

About today’s training: 

About today’s training A “mock” planning session – using an easy method that you can accomplish in 1 meeting We will be demonstrating the method By substituting the topic of “Building Attendance” it will become an interactive brainstorming session so you can take ideas back to your community

Why do a long-range plan?: 

Why do a long-range plan? Do you hear this at your board meetings: “ hey, why don’t we do A? “hey, let’s start doing B?” “lets add “C” to what we offer” Then before you know it, you are all over the map Do you have new board/committee members that you want to bring up to speed quickly? Do you spend a lot of time fine-tuning and problem-solving?

Why do a long-range plan?: 

Why do a long-range plan? Do you have board members who seem out of sync? Did they miss a meeting and don’t really understand why a decision was made? Are you really responding to the needs of your local community? Or reacting in an unplanned way? Remember that plans can always be modified later to take advantage of new opportunities or to address new challenges !

Who to invite?: 

Who to invite? not just BOD and committee chairs Get a variety of perspectives PAB or area professionals that serve the ADHD community Your meeting attendees Representatives from other, similar disability non-profits Any one you consider a “trusted advisor” who understands the needs of your local ADHD community

A Word of Caution about your participants: 

A Word of Caution about your participants Sticky situation that is rather common: participation from someone with severe adult ADHD. (use a survey or call/e-mail them privately If they must be in attendance, try to tactfully arrange a signal in advance Have an experienced facilitator BUT remember…this is plan is going to be completed in 1 session. So if anyone is going to complicate the meeting, it will be a problem!

When to have the planning session?: 

When to have the planning session? Perhaps not at night when meds wore off Chester County/Main Line CHADD has had success with a Sunday afternoon from 1:00 to 3:00

Where to hold the planning session?: 

Where to hold the planning session? conference room, easy to find location You will be writing on several index cards so having a writing surface is important Circle or conference table vs. classroom setup and you will need a large tablet

What is the method?: 

What is the method? A facilitated brainstorming session, followed by the rank ordering of the ideas that are collected. The beauty of this process is that the ranking is done individually via index cards. (don’t “cheap out” and use slips of paper. Sturdiness saves time.) This give people the opportunity to put forth their real preferences. And it cuts down on discussion and chatter. (Remember this is a 2 hour meeting)

A common challenge at planning meetings... the criteria!: 

A common challenge at planning meetings... the criteria! Selecting the criterion for ranking. Common criteria are: Importance Urgency Feasibility (what is do-able) Suggest you use importance . Because Urgency = short-term tunnel vision thinking Feasibility = get easy stuff that will happen anyway Urgency and Feasibility tend to be "inside the box" thinking

Start with a question: 

Start with a question Chester County/Main Line CHADD’s most useful criteria Answer this question: How can we best serve our local ADHD community?

Method: Who facilitates?: 

Method: Who facilitates? Not a board member or active participant who contributes content Can you?: enlist a spouse with facilitation experience, get a recommendation from a PAB member. “trade” time/expertise/help with another non-profit or community group Ask Chamber of Commerce/Toastmasters

Method: Ranking Process – part one : 

Method: Ranking Process – part one To end up with the top five ideas: Each participant receives a stack of blank index cards. Brainstorm answers to the question and write each idea on the tablet. This becomes the master list. As ideas are added to the master list, everyone writes the idea on separate card. Fine-tune the master list; consolidate similar ideas When the master list is complete, the sorting starts.

Method: Ranking Process – part two: 

Method: Ranking Process – part two Each participant sorts their cards privately. The first cut is just "top half" or "bottom half", very loosely defined. Each person flips through her/his cards, retaining the "top half" cards and setting aside the "bottom half" cards.

Method: Ranking Process – part three: 

Method: Ranking Process – part three each person picks up his/her retained cards and looks only at the first two cards. The most important of those two is retained, and the least important is set aside in a pile. The survivor is then compared with the next card, and the survivor of that pair is retained. you only have to choose between A or B at any given point. At the end, the surviving card is the most important idea write “5” on that card and save it separately

Method: Rating Process – part four: 

Method: Rating Process – part four Pick up the stack of "top half" cards and repeat the process. The survivor of that round gets a 4. Repeat 3 more times and you have the top 5 cards for each person. Each person gives her/his to 5 cards to the moderator. It will go quickly. much easier to choose just between two instead of considering the entire list at the same time. The activity of sorting also tends to cut down on chit-chat.

The “6th” Card : 

The “6 th ” Card A device to cut down on complaints  Should only be used if absolutely necessary and in the event of a tie Card is placed in category where it is tied. (labeled with “5” or “4” or however appropriate)

Method: Compiling the Results: 

Method: Compiling the Results The group takes a break while the moderator and volunteers tabulate the results and report them to the group. If interested, you can pick up the stacks again and resort them according to a different criterion

Building Attendance – Facts to consider before brainstorming: 

Building Attendance – Facts to consider before brainstorming Attendance is more than publicity Think about: Venue Facilitators “Regulars” at your meetings Topics and content

Building Attendance – Facts to consider before brainstorming: 

Building Attendance – Facts to consider before brainstorming Adequate board and leadership Adequate financial resources Utilize materials and expertise from CHADD National

Building Attendance – Publicity matters!: 

Building Attendance – Publicity matters! Is your publicity: reaching the target audience? Written with a clear message? (creates reasonable expectations) marketing but not overselling?

Let’s get started!: 

Let’s get started! Question: How can we increase attendance at our local CHADD meetings or P2P classes?

Can we consolidate like items on our master list?: 

Can we consolidate like items on our master list?

Time to sort your cards: 

Time to sort your cards

Our volunteers will collect cards that are ranked “5”: 

Our volunteers will collect cards that are ranked “5”

Our volunteers will collect cards that are ranked “4”: 

Our volunteers will collect cards that are ranked “4”

Our volunteers will tabulate the results: 

Our volunteers will tabulate the results In the meantime, I want to share some possible ideas.

E-mail blasts for your announcements: 

E-mail blasts for your announcements

E-mail blasts for your announcements: 

E-mail blasts for your announcements

E-mail blasts for your announcements: 

E-mail blasts for your announcements

Is your website at CHADD up to date?: 

Is your website at CHADD up to date? Nuff said…

Newsletters and flyers: 

Newsletters and flyers

Newsletters, flyers, calendars: 

Newsletters, flyers, calendars

Outreach booths: 

Outreach booths

Publications through “Intermediate Unit or SELPAs: 

Publications through “Intermediate Unit or SELPAs

School district bulletin boards are becoming more collaborative: 

School district bulletin boards are becoming more collaborative

Don’t Forget You have access to Chapter Leaders’ Playground: 

Don’t Forget You have access to Chapter Leaders’ Playground

Use your CHADD membership list: 

Use your CHADD membership list

Membership List – Step 1: 

Membership List – Step 1

Membership List – Step 2: 

Membership List – Step 2

Make a big splash!: 

Make a big splash!