COMMUNICATION: COMMUNICATION Slide 2: THE BASICS OF BARANGAY GOVERNANCE… with emphasis on brgy local legislation) Toward A Strong, Autonomous and Self-Sustaining Barangay Presentation for the Sangguniang Barangay of Fort Bonifacio, Taguig City ---- BIDA KA If you think you are the entire picture, you will never see the big picture.” -John Maxwell: If you think you are the entire picture, you will never see the big picture.” - John Maxwell Slide 4: CONCEPT OF GOVERNANCE Government and governance are synonymous, both denoting the exercise of authority in an organization, institution or state Government is also the name given to the entity exercising that authority In traditional parlance, government rules and controls, but in a state of governance, it orchestrates and manage Governance is the manner in which power is exercised in the management of a country’s social and economic resources for development (ADB 2000:1) Governance is the process whereby elements in society wield power and authority, and influence and enact policies and decisions concerning public life, economic and social development Governance is not something, the state does to society, but the way society itself , and the individuals who compose it, regulate all the different aspects of their collective life Slide 5: BARANGAY… “As the basic political and socio-economic unit can wield its power when tapped by its PEOPLE. It is the foundation wherein the mass of unorganized people can make claim-making with government over the delivery of basic services and facilities. With its own power to create and generate own sources of revenue, the barangay can finance and sustain its own development ” - Balangay, Resource Manual for Barangay Governance Slide 6: TWELVE (12) FEATURES OF LOCAL GOVERNMENTS Slide 7: 1. Local Governments are political and territorial subdivisions. Under a unitary set-up, local governments are intra-sovereign subdivisions of one sovereign nation. 2. There are five (5) levels / types of local governments; namely, autonomous regions, provinces, cities, municipalities & barangays. 3. Local Governments are public corporations. A local government unit is classified as a municipal corporation proper. Slide 8: 4. The creation of a particular local government is a legislative act. 5. As a rule, the powers of local governments are intramural in nature. 6. Under a unitary set-up, integration is indispensable. Slide 9: 7. Local Governments exist in a dual capacity and their functions and powers are two-fold: public and private . 8. Local Governments are agents of the State and the community. 9. Local Governments are institutions accountable to their principals ( State and Community ). Slide 10: 10. Local Governments derive their powers from three sources , i.e., the Constitution, statutes, and their charters . They also possess residual powers. 11. The doctrine of uniformity of powers, in terms of actual exercise of powers, is not applicable. 12. The doctrine of governmental separation of powers does not apply strictly to local governments. Slide 11: TWELVE (12) PRINCIPLES OF LOCAL AUTONOMY Slide 12: All Local Governments enjoy local autonomy . 2. Local Autonomy means a more responsive and accountable local government structure instituted through a system of decentralization . 3. Local autonomy vest upon local governments limited self-governing powers. Slide 13: 4. Under a unitary set-up , local autonomy is either decentralization of administration (administrative autonomy) or decentralization of power (political autonomy) . 5. Decentralization is delegation , devolution , deconcentration and democratization . 6. The grant of local autonomy is exclusive to local governments and the constitutional mandate is not instantly self-executing. Slide 14: 7. Local Governments are accountable to the National Government in terms of executive supervision and legislative control. 8. Local Autonomy is characterized by its active and passive natures. 9. Local Autonomy means that local concerns are better addressed by local governments . Slide 15: 10. Fiscal Autonomy is an essential and indispensable component of local autonomy. 11. Local Autonomy must be reconciled with other constitutional mandates. 12. Laws and policies must be interpreted in favor of local autonomy. Slide 16: Barangay As A Government Unit and Organization of Masses As a basic political unit, the barangay serves as a fundamental branch of government in the planning and implementation of policies, plans, programs, projects and activities of the community. (LGC, 384) A movement wherein collective views of citizenry is mirrored and weighed. As a forum, it values partnership with existing Pos and NGOs It is not merely a partner of the people; it obliges the different groups to participate in consultations. Slide 17: Powers as a Corporation Continue to inherit identity as a corporation; to sue and be sued; To have and use a corporate seal; To acquire and entrust properties, real or personal; To enter into agreement or contract and to exercise other powers granted to corporations To enjoy true autonomy in carrying out proprietary functions and in running one’s own business ventures (LGC, Sec. 22) Slide 18: Other Responsibilities of the Barangay Disaster Management Environmental Management Human Rights Bond Floatation Authority to Negotiate and Secure Funds Slide 19: SYSTEMS BARANGAY GOVERNMENTS FUNCTIONS POWERS STRUCTURES Slide 20: Structure of Barangay Government Secretary (mandatory appointive officials) Treasurer (mandatory appointive officials) Punong Barangay 7 SB Members and 1 SK Chairman Slide 21: Exercises executive , legislative and judicial powers As Chief Executive, Punong Barangay shall: Implement ordinances, resolutions and policies set forth by the barangay as well as national laws Implement laws protecting the environment Name and appoint the treasurer, secretary, and members of the tanod based on SB approval Ensure the delivery of basic services Punong Barangay Slide 22: Punong Barangay Negotiate, enter, sign contracts based on SB approval Maintenance of order Calling and presiding meeting with SB, LT, BA Preparation of funds and plans with the help of BDC Validation of papers and receipts Leading and guiding the SK Organization of the Palarong Pambarangay Slide 23: Punong Barangay During Sessions, when the Punong Barangay, is the Presiding Officer, he/she should only vote in case of tie. Slide 24: Punong Barangay As Chairperson of Lupon shall: Constitute the Lupon Perform mediation or arbitration functions Constitute the Pangkat in case, at his/her level, no agreement to arbitrate was reached or his/her mediation efforts proved to be unsuccessful; and Perform other powers and duties such as presiding over regular Lupon’s administrative supervision over the Pangkat’s, and enforcing by execution, on behalf of the Lupon the amicable settlement or arbitration award Slide 25: ROLE OF PUNONG BARANGAY IN LUPONG TAGAPAMAYAPA AND THE PANGKAT TAGAPAGKASUNDO Slide 26: LUPONG TAGAPAMAYAPA (OR LUPON) A body organized in every barangay composed of the Punong Barangay as Chairperson and not less than (10) nor more than (20) members from which the members of every Pangkat shall be chosen. Slide 27: PANGKAT NG TAGAPAGKASUNDO (OR PANGKAT) A conciliation panel constituted from the Lupon membership for every dispute brought before the Lupon and consisting of three (3) members. The (10) to (20) members of the Pangkat are either chosen by agreement of the parties or in the absence of such agreement, drawn by lot by the Punong Barangay, from the list of Lupon members Slide 28: PUNONG BARANGAY AS CHAIRPERSON OF LUPON The Punong Barangay shall: Constitute the Lupon; Perform mediation or arbitration functions; Constitute the Pangkat in case at his/her level no agreement to arbitrate was reached or his/her mediation efforts proved to be unsuccessful; and, Perform other powers and duties such as presiding over regular Lupon meetings, ensuring Lupon’s administrative supervision over the Pangkats, and enforcing by execution, on behalf of the Lupon Slide 29: THE SANGGUNIAN, THE SECRETARY AND THE TREASURER Secretary (mandatory appointive officials) Treasurer (mandatory appointive officials) Punong Barangay 7 SB Members and 1 SK Chairman Functions and Duties Implementation of ordinances covering collective resources Instituting the building of infrastructures Suggesting legislative procedure in the municipal level Assisting in the founding of cooperatives Accepting funds from donations and organizing income-generating projects Functions and Duties Authorizing the PB to engage in agreements for the welfare of the barangay Imposing fines not exceeding P1,000.00 for violation of an ordinance Organization of studies, seminars and interviews Provide mechanisms regulating squatters and beggars Functions and Duties Exercise power of eminent domain Approving development plans for the barangay Devote attention to the administrative needs of the Lupong Tagapamayapa and Pangkat Tagapagkasundo Establish brigades, Tanods and other service-oriented groups needed by the community Functions and Duties Devote attention to the proper development of the children Establishment of means to prevent and obliterate child abuse Functions and Duties Keep custody of all records of SB and barangay assembly meetings Functions and Duties Prepare and keep the minutes of all meetings of the SB and the barangay assembly Functions and Duties Prepare a list of all members of the barangay assembly and have the same posted in conspicuous places within the barangay Functions and Duties Assist in the preparation of all necessary forms for the conduct of barangay elections, initiative, referenda, plebiscite in coordination with the Comelec Functions and Duties Assist the municipal civil registrar in the registration of births, deaths and marriages Functions and Duties Keep an updated record of all inhabitants of the barangay specifying items of information as may be prescribed by law or ordinances Functions and Duties Submit a report on the actual number of barangay residents as often as may be required by the SB Functions and Duties Exercise such other duties and functions as may be prescribed by law or ordinance Functions and Duties The Treasurer as decreed by law is warranted a certain amount determined by the SB provided that the amount does not exceed P10,000 Functions and Duties Safekeeping of funds and properties of the barangay Functions and Duties Collection and issuance of official receipts for taxes, dues, contributions, monies, material and all such other resources in the care of the treasurer to be deposited in the accounts of the barangay (Title V, Book II of LGC) Functions and Duties Release of funds in accordance with the financial map decreed by the Code Functions and Duties Submit a report to the PB on the actual and projected profits and expenditures in the previous and incoming years according to sequence as specified on Title V, Book II of LGC Functions and Duties Present an annual written report accounting for all barangay funds and properties in the care of the treasurer to be forwarded to the members of the barangay assembly and to other concerned agencies Functions and Duties Assure the existence of funds when needed Functions and Duties Plan and take charge of the route of the courier within the assigned territory Functions and Duties Exercise other powers and perform other functions and obligations prescribed by law or ordinance Slide 30: THE BASICS OF LOCAL LEGISLATION Slide 31: MEANING AND IMPORTANCE OF LOCAL LEGISLATION WHAT IS LOCAL LEGISLATION? Local legislation can be understood in two ways: 1. Local Legislation as POWER - refers to the power of a local legislative body to make rules in the form of ordinances & resolutions of local application that have the force and effect of law. 2. Local Legislation as PROCESS- is the interaction of the local legislative body with the executive branch, civil society including constituents, NGO’s and the private sector resulting in ordinances & resolutions that promote the development of an (LGU). The products or outputs of this interaction are O RDINANCES & RESOLUTIONS . IT’S IMPORTANT BECAUSE IT IS A POWERFUL, VITAL TOOL FOR: • addressing the problems of the citizens of the LGU • promoting the general welfare and development of the LGU & its citizens • attaining the vision of the LGU for its citizens Slide 32: THE LOCAL LEGISLATIVE BODY WHO MAKES LOCAL LEGISLATION? From the context of LOCAL LEGISLATION AS A PARTICIPATORY PROCESS , it acquires legitimacy and social acceptability through the involvement of stakeholders in the LGU , whose interests will be affected by the process of making laws or policies. Local legislation is made by key stakeholders in the LGU: the constituents • the civil society organizations, nongovernmental organizations, and people’s organizations • the private sector and other interest groups. Slide 33: LEGISLATIVE AUTHORITY is vested in the sanggunian or the local legislative body . The sanggunian is a collegial body, composed of a group of individuals elected to represent the people’s interests. has the power to enact ordinances, approve resolutions, and appropriate funds for the welfare of the LGU and its inhabitants. The 1991 Local Government Code vests legislative power to the sanggunian at different levels of local government: Sangguniang Panlalawigan for provinces Sangguniang Bayan for municipalities Sangguniang Panlungsod for cities Sangguniang Barangay for barangays In the autonomous regions of the country, legislation is made by the regional legislative assemblies, e.g. Regional Legislative Assembly of the Autonomous Region in Muslim Mindanao. Propose ( panukala ) Enact ( pagsasabatas ) Amend ( pagsusog ) Approve ( pag aapruba ) Reject ( pagtutol ) Repeal ( pagpapalit ng batas ) Kinds of Legislative Authority Regular or Direct- vested in the Sanggunians or the local legislature Indirect- Power of initiative and referendum If you think you are the entire picture, you will never see the big picture.” -John Maxwell: If you think you are the entire picture, you will never see the big picture.” - John Maxwell Slide 35: THE BASICS OF PARLIAMENTARY PROCEDURES SANGGUNIAN MODEL Slide 36: WHY FOLLOW SET OF RULES AND PROCEDURES? Assembled group could easily propose actions, discuss both sides of each question and decide according to the will of the majority, what shall be done Meetings or deliberations conducted therein (as in the case of the local legislative bodies), result to a quality resolution or ordinance. Handling each item of business is made easy. Slide 37: DELIBERATIVE ASSEMBLY VS. NON-DELIBERATIVE ASSEMBLY Slide 38: DELIBERATIVE ASSEMBLY NON-DELIBERATIVE ASSEMBLY 1. An Organized group of persons who meet together, having common interest 1. An “unorganized group of persons who meet together for a certain purpose 2. Decisions are carried out by a majority vote of members 2. Decisions are carried out thru general consent 3. Not executory, only recommendatory 4. Usually in the form of a petition or manifesto Slide 39: 2 Kinds of “Deliberative Assembly or Body” Legislative Bodies Congress Sanggunians Non-Legislative Bodies Commissions Ordinary Boards Committees Ordinary Councils Private Organizations, NGOs, associations, etc. Slide 40: LEGISLATIVE ASSEMBLY Presiding Officer Members Powers Province Vice-Governor Regular Members; president of provincial leagues of barangays, provincial SK and provincial fed of sangguniang bayan /panlungsod;3 local sectoral representative Enact ordinances to prevent, suppress and impose appropriate penalties for activities inimical to the welfare and morale of their constituents. City/Municipality Vice-Mayor Regular members; president of municipal/city leagues of barangays and SK Fed; 3 local sectoral representative Enact ordinances to prevent, suppress and impose appropriate penalties for activities inimical to the welfare and morale of their constituents. Barangay Punong Barangay 7 regular members and SK Chairperson Enact ordinances to discharge the responsibilities and promote the general welfare of its inhabitants Slide 41: EXERCISE OF LEGISLATIVE POWER Slide 42: The following ISSUANCES or DOCUMENTS may be issued at all levels of the Sanggunian, in the exercise of their legislative power: ORDINANCE RESOLUTION MINUTES ORDER OF BUSINESS COMMITTEE REPORTS NOTICE OF SESSION Handbook on Local Legislation (Revised Edtion , Reverendo M. Dihan ) 1.ORDINANCE is a local law, a regulation of a general, permanent nature, and a rule established by authority. ( Discanso vs. Gatmaitan , G.R. No. 12226, Oct. 31, 1960). a legislative act passed by the local board or council in the exercise of its law making authority. (Sec. 38 P.D. 231) General Kinds of Ordinance 1. General Ordinance 2. Appropriation Ordinance 3. Tax Ordinance 4. Special Ordinance Requisites of a Valid Ordinance 1. It must not contravene the Constitution or any statute. 2. It must not be unfair or oppressive. 3. It must not be partial or discriminatory 4. It must not prohibit but may regulate trade 5. It must be general and consistent with public policy 6. It must not be unreasonable Slide 43: Parts of an Ordinance 1. TITLE – where the main subject of the ordinance is expressed - must not embrace more than one subject Example: AN ORDINANCE BANNING NUDISM IN PUBLIC PLACES Slide 44: 2. ENACTING OR ORDAINING CLAUSE- enacting or ordaining authority or source of the ordinance Example: “Be it ordained (or enacted ) by the Sangguniang Barangay that:” Slide 45: 3. BODY OF THE ORDINANCE- part of the ordinance that completely explains the subject, identified through series of sections. Example: Section 1. Regulated Acts. No person shall appear nude in any public place within the jurisdiction of this barangay. Section 2. Definition of Terms. As used in this Ordinance: 1. Public Place- includes all kinds of roads, parks, plaza, beaches, resorts, show houses a nd such other places open to the public Slide 46: 4. PENALTY CLAUSE - a clause where corresponding penalties in violation of the provisions of the ordinance are discussed. Example: Section 3. Penalty. Violations of any provisions of this Ordinance shall be punished by a fine of not less than _________________ (P __________) but not more than ________________ (P__________) or imprisonment of not less than ____ days but not more than six (6) months, or both fine and imprisonment at the discretion of the Court. Slide 47: 5. REPEALING CLAUSE- allows the revocation of the parts or the entirety of the policies previously enacted when found in conflict with the provisions of the newly enacted ordinance. It could be expressed or implied. Example: Section 4. Repealing Clause. All ordinances, rules and regulations or parts thereof, whose provisions are in conflict with, or contrary to, the provisions of this ordinance are hereby repealed, amended or modified accordingly. Slide 48: 6. EFFECTIVITY CLAUSE- period when the ordinance is to be implemented. Example: Section 5. Effectivity. This Ordinance shall take effect 15 days after its publication on a newspaper or general circulation. Slide 49: APPROVED . __________________, 2011, x---------------------------------------------------------------------------------------------------------------------------------------------x I hereby certify to the foregoing Barangay Resolution No.______which embodies Ordinance No.___, Series of 2011, entitled “_____________________________________________” was duly enacted by the Sangguniang Barangay in its regular session held at___________ on ________, 2011. __________________________ Punong Barangay ATTESTED : __________________________ Barangay Secretary Slide 50: I S S U A N C E S 2. RESOLUTION- a resolution is the expression of the sentiments; declaration of a will; opinion; decision or position being rendered by the members of a deliberative body on certain issues and matters of public interest and having no permanent value but only temporary in character Slide 51: Formats of a Resolution Standard Format- commonly used in private organizations and is more appropriate in resolutions containing a mere expression of sentiments, desire, aspiration or will. Commission Format- as its title implies, is commonly used by “Commissions” or “Boards” exercising regulatory powers and is applicable in resolutions containing decisions, position or stand on certain issues. Slide 52: Example of an Standard Format _______________________ _____________________ ____________________ _____________________________________ EXCERPTS FROM THE MINUTES OF THE REGULAR SESSION OF THE ______________________AT THE ___________________________________________________ON ________________, 2011. PRESENT: ABSENT: x-----------------------------------------------------------------------------------------------------------------------------------------------x RESOLUTION NO. ______ A RESOLUTION CONFIRMING THE APPOINTMET OF MR. ________________________ WHEREAS, ___________________________________________________________________ ________________________________; WHEREAS, ___________________________________________________________________ ________________________________; WHEREAS, ___________________________________________________________________ ________________________________; Slide 53: NOW THEREFORE, on motion duly seconded, (or on motion of _________________ duly seconded by _________________; or on motion of the Chairman of the Committee on ____________ duly seconded by the members of this committee), it was, RESOLVED , to confirm the appointment issued by the ___________________ in favor of Mr. _________________________ as_____________________________ RESOLVED FURTHER, to send copies of this resolution to all the officials and offices concerned for their information. ADOPTED. ______________________, 2011. x----------------------------------------------------------------------------------------------------------------------------------------------x I hereby certify to the correctness of the foregoing resolution which was duly adopted by the _____________________during its regular session held on _____________________. 2011: _______________________________ Punong Barangay ATTESTED: __________________________________ Barangay Secretary Slide 54: Example of a Commission Format __________________ ____________________ ______________________ ________________________________ In the Matter of Confirming the Appointment of Mr. ________________________ As ________________________ OR In Re: Appointment of Mr. _________________________ As ____________________ Promulgated: ______________, 2011 RESOLUTION NO. WHEREAS, ___________________________________________________________________ ____________________________; WHEREAS, ___________________________________________________________________ ____________________________; Slide 55: RESOLVED, to confirm, as it is hereby confirmed, the appointment issued by _____________ in favor of Mr. _____________________ as ______________________________ CONCURRING: __________________________ __________________________ __________________________ __________________________ ___________________________ ___________________________ DISSENTING: ____________________________ ____________________________ ABSTAINED: _____________________________ ____________________________ CERTIFIED TO BE DULY ADOPTED: ___________________________________ Presiding Officer ATTESTED: __________________________________ Secretary Slide 56: I S S U A N C E S 3. Minutes - a record of the proceedings of a deliberative body containing, among other things, a brief account of what has taken place and not necessarily what has been said during a particular meeting or session 4. Committee Report - an official written account of the action taken by a committee relative to a particular task assigned to it together with its findings or conclusion and the corresponding recommendations 5. Notice of Meeting or Session - a short note or letter being sent to the members of the organization by the Presiding Officer or thru the Secretary. Slide 57: THE LOCAL LEGISLATIVE PROCESS Slide 58: Without executive approval, an ordinance passed by the sanggunian cannot be implemented. ENACTMENT OF ORDINANCES AND CODES ORDINANCES This stage involves the process of deliberation, consultation, codification and consideration that a draft ordinance or resolution undergoes before it is adopted or enacted. Without executive approval, an ordinance passed by the sanggunian cannot be implemented. The executive branch and the civil society groups can influence this stage by participating in committee activities and other stages of the legislative process from first reading to the approval of the measure by the local chief executive (LCE ). Slide 59: SESSIONS OF THE SANGGUNIANG BARANGAY Session refers to a series of meetings, usually connected to each other. Slide 60: KINDS OF SESSIONS IN THE SANGGUNIANG BARANGAY Regular Sessions - at least twice a month for the sangguniang barangay (at least once a week for the sangguniang panlungsod / bayan , panlalawigan ); Public Sessions - unless a closed-door session is ordered by an affirmative vote of a majority of the members present, there being a quorum, in the public interest or for reasons of security, decency or morality; Special Sessions - a written notice to the members shall be served personally at the member’s usual place of residence at least 24 hours before the special session is held. Slide 61: PROCEDURAL RULES IN LEGISLATIVE AND NON-LEGISLATIVE BODIES Slide 62: Requisites of a “Meeting or Session” 1. The following procedural requirements are indispensable; Presiding Officer Secretary Quorum Rules of Procedure Order of Business Slide 63: calls the meeting/session to order recognizes properly, the member obtaining the floor or seeking recognition make rulings particularly on points of order, parliamentary inquiry, requests and other routinary procedural matters PRESIDING OFFICER Slide 64: maintains order and proper decorum puts the pending question to vote and announce the result thereof informs the body of each item of business clarifies issues when needed adjourns the meeting/session properly performs other duties required of him by the rules of the organization Slide 65: Records the proceedings in the form of a “journal” or “minutes SECRETARY Slide 66: QUORUM The minimum number, proportion or percentage of members required to be present at a particular meeting of a deliberative body or assembly for it to legally transact business (e.g; one-third 1/3, one-fifth 1/5, one-tenth 1/10) a .) Computing a Quorum In computing a quorum, the number of members necessary for the purpose should be based on actual membership or incumbents, and limited to actual members who are not incapacitated to discharge their duties by reason of death. b.) Effect of Lack of Quorum In the absence of a quorum, no business can be transacted with legal effect even with the unanimous consent of those present Slide 67: RULES OF PROCEDURES a document containing a set of procedural rules that; governs the orderly transaction of business, and; defines the duties and responsibilities of the officers during the conduct of sessions or meetings. Internal Rules of Procedure (Sec.50, 1991 LGC) IRP shall be made (adopt or update) starting on the first regular session following the elections of sanggunian members and within 90 days thereafter It shall include the following: Organization of the sanggunian structures/elections/committees to be created; Standing or regular committees; Order and calendar of business for each session; Legislative process; Parliamentary Procedures Disciplinary Actions for the members of the sanggunian Such other rules that the sanggunian may adopt Slide 68: Is the prescribed sequence of business to be taken up during a meeting or session which serves as guide for an orderly and proper conduct of the proceedings. ORDER OF BUSINESS LEGISLATIVE BODY 1.Call to Order 2.Roll Call (Optional) 3.Reading and Consideration of Previous Minutes 4.Privilege Hour 5.Question Hour 6.First Reading and Referral 7.Measures or Communications 8.Committee Reports - Standing Committees - Special Committees 9.Calendar of Business - Unfinished Business - Business for the Day - Unassigned Business 10.Adjournment NON-LEGISLATIVE BODY 1.Call to Order 2.Roll Call (Optional) 3.Reading and Consideration of Previous Minutes 4.Reports of Standing Committees 5.Reports of Special (or Ad-Hoc) Committees 6.Agenda - Unfinished Business - Business for the Day - New Business 7.Announcement (Optional) 8.Adjournment Slide 69: 2. SUBSTANTIAL REQUIREMENTS (Rules in the Enactment of Ordinances and Resolutions, Art. 147 IRR of R.A. 7160, otherwise known as the Local Government Code) Legislative Actions of a General and Permanent Character – ORDINANCE Those which are of temporary character- - RESOLUTION Proprietary function and private concern- - RESOLUTION Slide 70: Proposed ordinances and resolutions shall be in: writing assigned number title enacting clause date of proposed effectivity explanatory note signed by authors submitted to the secretary Slide 71: A resolution shall be enacted in the same manner prescribed for a ordinance except that it need not go through a third reading unless decided otherwise by a majority of the sanggunian present No ordinance or resolution shall be considered on second reading on any regular meeting unless it has been reported out by the proper committee to which it was referred or certified as urgent by the local chief executive Slide 72: Any legislative matter duly certified by the LCE as urgent whether or not it is included in the calendar of business may be presented and considered by the body at the same meeting without need of suspending the rules. The secretary to the sanggunian shall prepare copies of the proposed ordinance or resolution in the form it was passed on the 2 nd reading and shall distribute to its sanggunian member, a copy thereof except that a measure certified by the LCE concerned as urgent, maybe submitted for the final voting, immediately after debate or amendment during the 2 nd reading. Slide 73: No ordinance or resolution passed by the sanggunian in a regular or special session duly called for the purpose unless approved by a majority of the members present, there being a quorum Upon the passage of all ordinances and resolutions directing the payment of money or creating a liability, and at the request of any member, the Sanggunian secretary shall record the ayes and nays . Each approved ordinance or resolution shall be stamped with the seal of the Sanggunian and recorded in a book kept for that purpose. Slide 74: FLOW CHART OF LEGISLATIVE PROPOSAL IN THE SANGGUNIAN PROPOSED MEASURES ( Ordinance or Resolution ) COMING FROM ANY MEMBERS SANGGUNIAN thru the SECRETARY FIRST READING ( title only ) COMMITTEE HEARING REFERRED TO THE COMMITTEE CONCERNED PROPOSED MEASURES (Ordinance or Resolution) COMING FROM THE CONCERNED COMMITTEE COMMITTEE HEARING COMMITTEE REPORT ( findings and recommendations; to file it away or to calendar it for Second Reading ) COMMITTEE ON RULES ( prioritized proposals to be included in the calendar or business for Second Reading etc. ) SECOND READING a) Period of Debate b) Period of Amendment c) Approval on 2 nd Reading SECRETARY ( printing of copy of the final version and furnishing a copy thereof to all members ) LCE Approval Veto THIRD AND FINAL READING a) Approval on 3 rd Reading ? Slide 75: Proposed Bill Name/title of the bill is formally read and enrolled during the first reading . No deliberations occur Referred to committee by presiding officer after bill is number Deliberations (Committee and Floor levels) Second Reading Third Reading: formal approval of the passed bill 3. Approval of the Sanggunian 4. Submission to the Local Chief Executive 5. LCE either: Approves or Vetoes the bill The veto can be invoke if bill is ultra vires and prejudicial to public welfare If vetoed, the sanggunian can override the veto by two-thirds (2/3) vote of all the members of the sanggunian 6. Enacted ordinance is subject to Review by higher sanggunian Slide 76: … Henry M. Robert (Smedley, The Great Peacemaker) “We are here to get at the will of the assembly. This is the only valid reason for holding a meeting, and that must be the basis of all parliamentary action. Slide 77: THE PROJECT PROPOSAL Slide 78: How is the Project Proposal Formulated? Executed either by a group or individual Starts with a concept or project that we have already come up with. For instance, those which have identified as businesses with potential in the barangay , choose one and make that a proposed project Slide 79: FORMAT OF A PROJECT PROPOSAL When making a project proposal, remember these questions… What is the information, the proposal aims to deliver? Who are the parties spearheading the project proposal? What are the objectives of the project? And; How will the project be able to help the barangay development? Slide 80: BASIC OUTLINE OF A SIMPLIFIED PROJECT PROPOSAL Identifying information- title, proponent, address, project areas/beneficiaries, project objectives, budget, timeframe Background (of the project) Proponent’s background (brief description of the organization proposing the project) Rationale- summary of what the project hopes to accomplish; what new ideas/approaches are introduced; uniqueness of the project Slide 81: 5. Project Objectives- general and specific objectives regarding the desired results of the project, minimum and maximum outputs hoped to be achieved 6. Description of the project- illustrating the component, activities and desired outputs of the project 7. Project implementation- describing how to go about the project which includes identification of person’s responsibility, their specific functions, reporting and monitoring mechanism and timetable. Project Budget- budget summary which may include a breakdown of expenditures - show sample - Slide 82: L E T’ S B E G I N ! ! ! Slide 83: A C T ivity !!! FACILITATOR: DODIE CORONADO Slide 84: “There is an important distinction between government acting to meet a need for people, and government acting to create an enabling setting within which people can be more effective in meeting those needs for themselves.” - David Corten CONCLUSION… Slide 85: AS PUBLIC SERVANTS, LET US ALWAYS BE REMINDED THAT… Good Governance demands that our people be not given only with the service they deserve, but a service accompanied with good results… Slide 86: Finally, as we all work together and act together, keep in mind… “WE COULD LEARN A LOT FROM C R A Y O N S : SOME ARE SHARP, SOME ARE PRETTY, SOME ARE DULL, SOME HAVE WEIRD NAMES, AND ALL ARE DIFFERENT COLORS…BUT THEY ALL HAVE TO LEARN TO LIVE IN THE SAME BOX”- -anonymous : RONALD R. BARCENA Public Servant Responsableng Mamamayan, Responsableng Bayan MARAMING SALAMAT!