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SECTION 1 SKILLS Creating and Editing a Document: 

SECTION 1 SKILLS Creating and Editing a Document 1.1 Complete the Word Processing Cycle 1.1 Close a Document 1.2 Move the Insertion Point 1.2 Insert, Replace, and Delete Text 1.3 Scroll and Navigate in a D ocument CHECKPOINT 1 1.4 Select and Delete Text 1.4 Use Undo and Redo 1.5 Check Spelling and Grammar 1.6 Use AutoCorrect 1.6 Use Thesaurus 1.7 Change Document Views CHECKPOINT 2 1.8 Find Specific Text 1.8 Find and Replace Text 1.9 Use the Help Feature 1.9 Print a Document 1.10 Create a Document Using a Template 1.11 Create and Rename a Folder 1.11 Save a Document in a Different Format CHECKPOINT 3

Complete the Word Processing Cycle: 

Complete the Word Processing Cycle The process of creating a document in Microsoft Word generally follows a word processing cycle.

Open Microsoft Word 2010: 

Open Microsoft Word 2010 To open Microsoft Word 2010: Click the Start button on the Taskbar. Point to All Programs at the pop-up menu. Click Microsoft Office. Click Microsoft Word 2010. Start button

Word Document Screen: 

Word Document Screen insertion point Taskbar status bar vertical ruler tabs vertical scroll bar ribbon I-beam pointer horizontal ruler Title bar Quick Access toolbar File tab

Tabs in Backstage View: 

Tabs in Backstage View Tab Options and Information Info permissions, possible issues with sharing the document, document versions, properties (for example, number of pages, number of words), date created, date last modified, date last printed, author Recent recent documents New available templates (for example, blank document, blog post, sample templates, recent templates), templates from Office.com Print number of copies, printer, settings (for example, one-sided pages, letter size, normal margins, one page per sheet) Save & Send send the document using email, save it to the Web, save it to SharePoint, publish it as a blog post, change the file type, create a PDF Help Microsoft Office Help, Getting Started, Contact Us, Tools for Working with Office (for example, customizing the language and display, checking for updates)

Save a Document: 

Save a Document To save a document: Click the Save button on the Quick Access toolbar. Type a file name. Click Save or press Enter. Save button file name

Open a Document: 

Open a Document To open a document: Click the File tab. Click the Open button. Double-click the document name at the Open dialog box. Open dialog box

Close a Document: 

Close a Document To close a document: Click the File tab. Click the Close tab. Close tab

Move the Insertion Point: 

Move the Insertion Point Press To move the insertion point End key to end of line Home key to beginning of line Page Up key up one screen Page Down key down one screen Ctrl + Home to beginning of document Ctrl + End to end of document

Insert, Replace, and Delete Text: 

Insert, Replace, and Delete Text To insert text, position the insertion point in the desired location and then type the text . To replace text, turn on the Overtype mode. Delete text in a document by pressing the Backspace key or Delete key . Pressing the Backspace key deletes any characters to the left of the insertion point. Pressing the Delete key deletes any characters to the right of the insertion point.

Scroll and Navigate in a Document: 

Use the mouse with the vertical scroll box, vertical scroll bar, scroll arrows, or page buttons to scroll through a document . Scrolling changes the display of text but does not move the insertion point . Scroll and Navigate in a D ocument d own scroll arrow vertical scroll box vertical scroll bar up scroll arrow Previous Page button Next Page button

Scroll and Navigate in a Document…continued: 

Scroll and Navigate in a Document…continued Select Browse Object button The Select Browse Object button located at the bottom of the vertical scroll bar contains options for browsing through a document. Scrolling in a document changes the text displayed, while browsing in a document moves the insertion point .

CHECKPOINT 1: 

How many steps are in the word processing cycle? 5 6 7 8 Press this to move the insertion point to the beginning of the document quickly. End Home Ctrl + End Ctrl + Home This tab displays a Backstage view that contains buttons and tabs for working with and managing documents. File Home Review View This button contains options for browsing through a document . Insert Object Select Browse Object Select Object Insert Browse Object CHECKPOINT 1 Next Question Next Question Next Question Next Slide Answer Answer Answer Answer

Select and Delete Text: 

Select and Delete Text To select Complete these steps using the mouse a word Double-click the word. a line of text Click in the selection bar to the left of the line. multiple lines of text Drag in the selection bar to the left of the lines. a sentence Hold down the Ctrl key and then click anywhere in the sentence. a paragraph Double-click in the selection bar next to the paragraph or triple-click anywhere in the paragraph. multiple paragraphs Drag in the selection bar. an entire document Triple-click in the selection bar.

Select and Delete Text…continued: 

Select and Delete Text…continued Selected text displays with a blue background. If you select the wrong text and want to deselect it, click in the document. Pressing the Delete key deletes the selected text. selected text

Use Undo and Redo: 

Clicking the Undo button reverses the last command or deletes the last entry you typed. Click the down-pointing arrow at the right side of the Undo button, and a drop-down list displays the changes made to the document since it was opened. When you click an action, the action, along with any actions listed above it in the drop-down list, is undone . If you click the Undo button and then decide you do not want to reverse the action , click the Redo button. Use Undo and Redo Undo button Redo button Undo button drop-down list

Check Spelling and Grammar: 

Check Spelling and Grammar To check the spelling and grammar in a document : Click the Review tab. Click the Spelling & Grammar button in the Proofing group. Ignore or change as needed in the Spelling and Grammar dialog box. Click OK. Spelling and Grammar dialog box

Check Spelling and Grammar…continued: 

Check Spelling and Grammar…continued Button Function Ignore Once during spell checking, skips that occurrence of the word; in grammar checking, leaves currently selected text as written Ignore All during spell checking, skips that occurrence and all other occurrences of the word in the document Ignore Rule during grammar checking, leaves currently selected text as written and ignores the current rule for remainder of the grammar check Add to Dictionary adds selected word to the main spelling check dictionary Delete deletes the currently selected word(s) Change replaces selected word in sentence with selected word in Suggestions list box

Check Spelling and Grammar…continued: 

Check Spelling and Grammar…continued Button Function Change All replaces selected word in sentence with selected word in Suggestions list box and all other occurrences of the word Explain during grammar checking, displays information about the grammar rule AutoCorrect inserts selected word and correct spelling of word in AutoCorrect dialog box Undo reverses most recent spelling and grammar action Next Sentence accepts manual changes made to sentence and then continues grammar checking Options displays a dialog box with options for customizing a spelling and grammar check

Use AutoCorrect: 

Use AutoCorrect To add an AutoCorrect entry: Click the File tab. C lick the Options button. Click Proofing. Click the AutoCorrect Options button. Type text in Replace text box. Type text in With text box. Click the Add button. Click OK . Click OK. AutoCorrect dialog box

Use Thesaurus: 

Use Thesaurus To use Thesaurus using the Research task pane: Click in the desired word. Click the Review tab. Click the Thesaurus button. Click the down-pointing arrow at the right of the desired word. Click Insert. Research task pane

Use Thesaurus…continued: 

Use Thesaurus…continued To use Thesaurus using the shortcut menu: Position the mouse pointer on the word. Click the right mouse button. Point to Synonyms. Click the desired word. shortcut menu

Change Document Views: 

Change Document Views To change the view using the View tab: Click the View tab. Click the desired view button in the Document Views group. To change the view using the buttons in the view area: Click the desired view button in the view area on the Status bar. view buttons in View tab view buttons in view area of Status bar

Change Document Views…continued: 

Change Document Views…continued To hide the white and gray space: P osition the mouse pointer on the gray space at the top of the page until the pointer turns into the hide white space icon. Double-click the left mouse button. To redisplay the white and gray space: Position the mouse pointer on the gray line at the top of the page until the pointer turns into a show white space icon. D ouble-click the left mouse button . hide white space icon

Change Document Views…continued: 

Change Document Views…continued To change the zoom percentage using the View tab: Click the View tab. Click the Zoom button in the Zoom group. At the Zoom dialog box, click the desired option. To change the zoom percentage using the Status bar: Position the mouse pointer on the button on the Zoom slider bar. Drag the button to the desired view percentage. Zoom slider bar Zoom dialog box

Change Document Views…continued: 

Change Document Views…continued To use the Navigation pane: Click the View tab. Click the Navigation Pane check box. Navigation pane

CHECKPOINT 2: 

Clicking this button reverses the last command or deletes the last entry you typed. Undo Redo Erase Delete You can use this feature to insert frequently used text. AutoFormat AutoCorrect AutoText AutoEntry The Spelling & Grammar button is located in this tab. File Home Review View By default, a document generally displays in this view. Full Screen Reading Outline Draft Print Layout CHECKPOINT 2 Next Question Next Question Next Question Next Slide Answer Answer Answer Answer

Find Specific Text: 

Find Specific Text To find specific text in a document: Click the Home tab. Click the Find button in the Editing group. Type the text in the search box of the Navigation pane. Navigation pane

Find and Replace Text: 

Find and Replace Text To find and replace text: Click the Home tab. Click the Replace button in the E diting group. Type text in the Find what text box. Press Tab to move the insertion point to the Replace with text box. Type text in the Replace with text box. Click the Replace All button. Find and Replace dialog box

Find and Replace Text…continued: 

Find and Replace Text…continued Click the More button to expand the Find and Replace dialog box.

Find and Replace Text…continued: 

Find and Replace Text…continued Option Action Match case Exactly match the case of the search text. For example, if you search for Book , Word will stop at Book but not book or BOOK . Find whole words only Find a whole word, not a part of a word. For example, if you search for her and did not select Find whole words only , Word would stop at there, here, hers , and so on. Use wildcards Search for wildcards, special characters, or special search operators. Sounds like Match words that sound alike but are spelled differently such as know and no . Find all word forms Find all forms of the word entered in the Find what text box. For example, if you enter hold , Word will stop at held and holding .

Find and Replace Text…continued: 

Find and Replace Text…continued Option Action Match prefix Find only those words that begin with the letters in the Find what text box. For example, if you enter per , Word will stop at words such as perform and perfect but will skip over words such as super and hyperlink . Match suffix Find only those words that end with the letters in the Find what text box. For example, if you enter ly , Word will stop at words such as accurately and quietly but skip over words such as catalyst and lyre . Ignore punctuation characters Ignore punctuation within characters. For example, if you enter US in the Find what text box, Word will stop at U.S. Ignore white space characters Ignore spaces between letters. For example, if you enter F B I in the Find what text box, Word will stop at FBI .

Use the Help Feature: 

Use the Help Feature To use Help: Click the Microsoft Word Help button. Click the desired option in the Word Help window. At the Word Help window, you can also type a word or phrase and then press Enter. Help button Word Help window

Print a Document: 

Print a Document To print a document: Click the File tab. Click the Print tab. Click the Print button. Print button

Create a Document Using a Template: 

Create a Document Using a Template To create a document using a template: Click the File tab. Click the New tab. Click the desired template. Click the Create button. New tab

Create and Rename a Folder: 

Create and Rename a Folder To create a folder: Click the File tab. Click the Open button. Click the New folder button in the Open dialog box. Type a folder name. Press Enter. To rename a folder: Right-click on the folder name in the Open dialog box. Click Rename at the shortcut menu. Type the new folder name. Press Enter. New folder button

Save a Document in a Different Format: 

Save a Document in a Different Format To save a document in a different format: Open the document. Click the File tab. C lick the Save As button. Type a document name. Change the Save as option to the desired format. Click the Save button. Save as type option box

CHECKPOINT 3: 

Click this button to expand the Find and Replace dialog box. Expand Options More Format The Print feature is located in this tab. File Home Review View You can press this function key to display the Word Help window . F1 F2 F3 F4 This is the name of the default template. Default Automatic Standard Normal CHECKPOINT 3 Next Question Next Question Next Question Next Slide Answer Answer Answer Answer