time management

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Presentation Description

A presentation that shows how you can organize your time, what your time wasters are and the signs of time wasters

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Presentation Transcript

Time Management: 

Time Management

Why Time Management is Important: 

Why Time Management is Important “The Time Famine” Bad time management = stress This is life advice

The Problem is Severe: 

The Problem is Severe By some estimates, people waste about 2 hours per day. Signs of time wasting: Messy desk and cluttered (or no) files Can’t find things Miss appointments, need to reschedule them late and/or unprepared for meetings Volunteer to do things other people should do Tired/unable to concentrate

Hear me Now, Believe me Later: 

Hear me Now, Believe me Later Being successful doesn’t make you manage your time well. Managing your time well makes you successful.

Goals, Priorities, and Planning: 

Goals, Priorities, and Planning Why am I doing this? What is the goal? Will I succeed? What happens if I chose not to do it?

Inspiration: 

Inspiration “If you can dream it, you can do it” Walt Disney Disneyland was built in 366 days, from ground-breaking to first day open to the public.

Planning: 

Planning Failing to plan is planning to fail Plan Each Day, Each Week, Each Month You can always change your plan, but only once you have one !

Time Management Matrix: 

Time Management Matrix 1 2 3 4 Important Not Important Urgent Not Urgent

Paperwork: 

Paperwork Clutter is death; it leads to thrashing. Keep desk clear: focus on one thing at a time A good file system is essential Touch each piece of paper once Touch each piece of email once; your inbox is not your TODO list

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Some tips: 

Some tips Realize there is only 24 hours for all Find out where you are wasting time Create time management goals Make a time management plan Use time management tools

Time-management tips contd: 

Time-management tips contd Prioritize your tasks Learn to delegate or outsource Establish routines and stick to them Make it a habit to set time limits for tasks Keep your things and belongings organized Don’t waste time waiting

Time-management tips contd: 

Time-management tips contd Differentiate between urgent and important Schedule time for your tasks Know how you spend your time Make it easy to get started. Organize your to-do list every day. Dare to be slow

Tips for Making a to-do list: 

Tips for Making a to-do list Write down the things you need to do Spend 10 minutes daily on it Every evening write the plan for next day After writing, review and prioritize it Higher priority for tasks that get you closer to your goals

To-do List Tips contd..: 

To-do List Tips contd.. Make use of some kind of rating. Eg . ABC etc Unplanned tasks also should be written and prioritized in the list as they come Breaking down complex tasks into manageable small tasks makes focusing on each easy

Learning Time Management Skills in 5 Steps: 

Learning Time Management Skills in 5 Steps Plan and Prioritize Focus and set goals Overcome Procrastination Review and Ponder Commitment

Tips to Increase Productivity: 

Tips to Increase Productivity Complete things quicker Combine tasks and accomplish them Learn to say No Take time out for yourself Remember the 80/20 rule

Time Management Personality Types: 

Time Management Personality Types The Fireman Typically seen running to car The Over-committer Typically seen hiding in rest room The Aquarian Typically seen hanging out with feet on desk The Chatty-Kathy Typically seen talking on cell phone The Perfectionist Typically seen busy with latest project