REPORT WRITING :REPORT WRITING


Slide 2:Report means a statement or discription of what has been said,seen,done,etc. It contains facts figures,information,analysis,opinions,suggestions,recommendations,drafts,charts,pictures,statistical tables specially complied for a particular purpose.


TYPES OF REPORTS :TYPES OF REPORTS According to use: external internal According to period: routine special


Slide 4:According to levels of management: Reports to Top Management Reports to Functional Management Reports to Junior Level Management Functional Reports


Slide 5:Corporate Reports: Statutory report Directors’ report Auditors’ reprt Non-statutory report Other Reports: Review Cost-Audit Interim Oral


FORMAT OF A REPORT :FORMAT OF A REPORT Cover sheet Title page Abstract Table of contents Introduction The body of the report Conclusion (and recommendations if applicable) References / Bibliography Glossary (if needed) Appendices


REPORT CHECKLIST :REPORT CHECKLIST 1. Title page title writer organisation date person/group who commissioned the report 2. Table of contents accurate, clear layout


Slide 8:section numbering system and indentation complete page numbers list of illustrations if applicable 3. Abstract appropriate length complete summary of key information informative, not descriptive, in form impersonal tone connected prose


Slide 9:4 Introduction relating topic to wider field necessary background information purpose of report scope of report explanation of arrangement of report sections 5.Body format main headings indicating equal level of importance


Slide 10:all subheadings relating to section heading choice of levels indicating hierarchy of importance hierarchy of importance shown by careful and consistent use of features such as capitals, different fonts, underlining, bold, italics indenting numbering/letter system space between sections to enhance readability and layout when using charts, statistics and illustrations check for suitability, captions, reference in text and positioning


Slide 11:acknowledgement of all sources, including material referred to indirectly, direct quotations, copied diagrams, tables, statistics ensure a systematic link between references in the text and the reference list and bibliography 6.Expression correct own words concise clear to intended reader formal and factual


Slide 12:7. Content logical development of ideas from one section to another, and within each section citing evidence relevant objective Specific 8. Conclusion(s) arising out of the facts convincing a substantial basis for the recommendations


Slide 13:9. Recommendations (if applicable) based on the conclusions practical specific well organised, with the most important first 10. List of references sources in the text listed by the Harvard system


Slide 14:11. Bibliography texts consulted but not referred to directly in the report 12. Glossary (if included) arranged alphabetically 13. Appendix (appendices) placed at end of a report if included arranged in the order referred to in the report