Streamlining Your Accounts Payable Department with Purchase to Pay

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http://www.square-9.com/case-study/accounting-document-management-software | Businesses have always struggled to streamline the workflow of their Accounts Payable department. However, with the latest Accounts Payable Solutions this is becoming a thing of the past. By utilizing the many tools available within Square 9’s Purchase to Pay applications, businesses everywhere can start to see a significant rise in productivity within their Accounts Payable department.

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Purchase to Pay can help any Accounts Payable department to work more effectively. Developed by Square 9 Softworks, developer of highly intuitive award winning Document Management Software, AP departments that utilize Purchase to Pay have a lot to look forward to, including: Dramatically reducing high transaction costs of processing paperwork Instantly improve AP Processing with web forms generation Streamlining procedures with document workflow routing Creating a structured and streamlined digital process Handling the matching , approval and distribution of both Purchase Orders and Invoices Square 9’s Purchase to Pay is an end-to-end solution f or efficient Accounts Payable automation. In this presentation, we will show you the step-by-step process as to how Square 9’s Purchase to Pay securely and efficiently handles all Accounts Payable documentation.

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Users can initiate the Purchase to Pay process by completing a web based requisition eForm. Via a web based browser, the eForm can be submitted anywhere at anytime. This process is user-friendly and convenient for remote users. Step 1:

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The system automatically routes the submitted form to the designated approving manager via email. The manager is automatically notified to review the requisition. When complete, the manager submits the requisition back into the workflow for further routing. Step 2:

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The designed workflow process will generate a purchase order. The purchase order for vendor distribution can then be sent via email. The required information is automatically filled out via previously stored data. Step 3:

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The Invoice is scanned into SmartSearch. It utilizes advanced OCR assisted indexing to properly file the Invoice away. The process eliminates a high percentage of manual data entry and cuts down immensely on potential entry errors. Step 4:

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Users then have the option to apply cost centers to Invoice line items. Or, they have the option to apply general ledger codes to Invoice line items. The Purchase to Pay solution works to support accurate bookkeeping. Step 5:

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The intuitive SmartSearch solution will match incoming Invoices with their respective Purchase Orders and Packing Slips. After the three-way match is confirmed, SmartSearch routes the invoice for final approval and payment. 3-Way Match is Performed Step 6: Step 7:

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Purchase to Pay then can feed your high value data to : QuickBooks® Microsoft Dynamics And many other leading financial systems to accommodate your needs Step 8:

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Square 9 Softworks was founded in 2001 as a division of InfiNet Business Systems. With a commitment to proven practices and cutting edge technologies, Square 9 has developed a library of innovative tools for business automation. As a trendsetting software development firm, Square 9 has become the creative force in the next generation of cloud-enabled Content Management Solutions, allowing organizations of all sizes to embrace the reality of a paperless office. 129 Church Street New Haven, CT 06510 203-789-0889 http://www.square-9.com/

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