Bidding Paper Farewell: An introduction to Smart Search 3.7

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http://www.square-9.com/ Square 9’s new SmartSearch 3.7 improves document management options for businesses, giving them the ability to allow mobile access to important documents and facilitating document signature via smartphones and tablets. Extending document management options to mobile devices is the right move, as more and more businesses and individuals are making use of smartphones and tablets in their work and personal lives.

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Bidding Paper Farewell: An Introduction To SmartSearch 3.7

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Overview Square 9’s new SmartSearch 3.7 improves document management options for businesses, giving them the ability to allow mobile access to important documents and facilitating document signature via smartphones and tablets. Extending document management options to mobile devices is the right move, as more and more businesses and individuals are making use of smartphones and tablets in their work and personal lives.

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Why Document Management Is Important If your company is still using paper documents for many tasks, you’re losing money in labor and other costs associated with traditional paper documents. Consider these facts: Companies, on average, spend $20 in labor and supplies to file a single document. Lost documents are expensive. On average, companies spend $120 to find lost documents and $220 to replicate lost documents. About 7.5 percent of all documents get lost at some point. Employees spent about 30 percent or more of their time looking for documents. Think about how much they could accomplish if they didn’t have to waste time this way.

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What is SmartSearch 3.7? SmartSearch 3.7 is a software program offering users the ability to create documents and workflows that will take traditional paper documents and processes online. Some benefits of the program include: Customizable modules for common tasks like invoices, expense reports, accounts payable, employee onboarding, etc. Fill out forms and sign them, all online. Capture paper documents and convert them to online documents. Scalable. Pay only for the services you need. Access SmartSearch from mobile devices.

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Who Can SmartSearch Help? SmartSearch is ideal for businesses that are documentation intensive, such as: Trucking companies Physician’s offices Bookkeepers and accountants Attorneys Warehouses Mortgage lenders

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Why Is Mobile Access Important? Mobile devices like tablets and smartphones are becoming nearly ubiquitous in our society. In fact, most businesses acknowledge the trend and let employees bring their own devices to work. A few stats on mobile devices: Nearly 60 percent of mobile phone owners have a smartphone. Mobile devices are quickly becoming the primary means of Internet access for most Internet users. More than 40 percent of workers are already using their mobile devices to check email or perform other office tasks.

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What SmartSearch 3.7 Allows You To Do SmartSearch 3.7 allows users to access document management tools from their mobile devices. Users can: Sign documents online. Drag-and-drop document capture. Access workflows and make approvals. Access and read important documents.

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How Mobile Access Will Help Mobile access to documents will make your operation more efficient. Some benefits include: Anytime access to documents, allowing for quick action by managers and employees alike. Reduced paper and printing costs thanks to reduced reliance on paper. Reduced need for onsite desktops, laptops and wiring and other infrastructure. Improved work flexibility for employees.

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Helping The Environment In addition to reducing costs and improving efficiency for your company, going paperless helps the environment by: Reducing deforestation. Reducing greenhouse gases caused by deforestation. Reducing fossil fuel use involved in the transportation of documents. Reducing unrecycled paper sitting in landfills.

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Square 9 Softworks develops easy-to-use and helpful document management tools that allow companies to move paper-intensive processes online, improving productivity and cutting printing and other costs. Our SmartSearch software makes capturing, sharing and storing information online convenient and efficient. Square 9 was founded in 2001 as a division of another firm and became a company in its own right in 2006 thanks to the popularity of our SmartSearch software. For more information, visit http://www.square-9.com/ About Square 9 Softworks

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