CANON DR SCANNERS

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DR Scanners

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Industry Trends When do you need a DMS & Document Scanners? DR Scanners Agenda

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Trends Industry analysts report that : 94% of business information is stored on paper 2.7 billion new sheets of paper are filed into folders daily Between 3% - 5% of a company’s files are lost or misplaced The average cost of recreating a lost document is $180 The annual money lost to a Fortune 1000 corporation with one million files exceeds $5 Mn 24% of printouts are used for less than 1 day Document Management & Digital Imaging

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The number of documents were doubling every five years in 1988. By 1992 the amount was doubling every 3 years. And in 1998 they were doubling every 15 months 35-40% of a workers time is spent in filing and retrieving information, translating to 25% of labor costs and 15% of the Co.’s expense Avg no. of copies made of each original – 12 10 % of all documents produced get misfiled ! In the US alone an average 1.1 billion photocopies are made daily which can get stacked upto 110 kms high ! In one year they get to a stack of 40,000km….. Enough to encircle the equator 3 times ! It was estimated in 1998 that 3 trillion documents and 10 billion drawings world wide were stored in standard files. These double every 1.5 years ! Source: Merrill Lynch Document Management & Digital Imaging

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The Scenario The consumption of paper is still increasing WHY? Difficult to skim through an E-File than a paper doc (Emails) Technologies brought in more sleek yet powerful machines like copiers that print paper-intensive company reports, bills, etc. @ amazing speed (Print in a pack) Prices of printers more affordable with technology leveraging each other, competition in the market & shorter product life cycle Document Management & Digital Imaging

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The Scenario Organizations realize the need for Effective Management of the documents they produce everyday Integrate them, where appropriate with E-Systems (Seamless Document Flow) Efficiency through good DMS should be achieved (not just paper usage reduction) Document Management & Digital Imaging

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Future Trends The market for document imaging scanners has grown tremendously over the past several years Increasing number of Production Scanners manufacturers including traditional copiers’ makers. Spurred on by improvements in technology, proliferation of the Internet & E-Governance. Document Management & Digital Imaging

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When do you need Document Scanner? Does lack of info. cause delays in bringing projects to completion and products to market? Are different kinds of important information not integrated with the enterprise environment? Are people in the organization spending more time hunting for information than using and acting on it? Do people say they do not have the right information at the right time ? Is business-critical information stored on local hard drives and not on a LAN file server? Do people often start projects from scratch because tracking down existing information is too difficult or time consuming? Document Management & Digital Imaging

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Competitive reaction — 2% Regulatory pressures — 4% Test technology — 4% Improved revenue flow — 7% Collapse product life cycle — 9% Reduced storage space costs — 9% Improved security of documents — 11% Competitive advantage — 13% Better management control over process — 18% Reduced employee head count — 24% Improved productivity — 42% Better movement and access of documents — 44% Source: Gartner Group Major Reasons for adopting DMS Document Management & Digital Imaging

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Terminology Document - Any paper-based information…… Document Imaging/ Capture/ Scanning - Document Imaging refers to the capability to take a paper document and transform it into a digital image for storage and retrieval Document Management - The Systems, Technology and Process/Procedures USED to capture, index, store and retrieve documents OMR – Optical Mark Reader OCR - Optical Character Recognition ICR - Image Character Recognition Document Management & Digital Imaging

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Understanding Bringing in Documents Scanning or Conversion or Importing Storing Documents Magnetic Media, Magneto-Optical Storage, CD, DVD Indexing Documents Index Fields, Visual Structure Retrieval of Documents Based on Indexes, Flexible searches Access Control Broad Availability, Comprehensive Security and User –level Privileges Deployment Make documents available where they are needed when they are needed Document Management & Digital Imaging

OMR:

OMR

OCR:

OCR

ICR:

ICR

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Storage of Scanned Single/Multi Page Doc. in Digital Format Scans Paper Doc. using Production-type Scanner/ Import Store Indexing information Search & Display Stored Doc. Info. Dissemination & File Sharing Document Management & Digital Imaging

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Current Workflow File Docs Fax Copy Scan Email (Scan PDF Send) No way to distribute paper documents electronically Combine Doc. Document Management & Digital Imaging

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Issues with Current Workflow Training Maintenance Multiple Vendors Space Diverse Applications Resources Document Management & Digital Imaging

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Retrieval: Time Consuming. Difficult to locate stored documents Monitoring: Current status of file not easily available Storage: High cost of space. Documents prone to damage with time, moisture, rodents etc; Movement: Risk of damage or loss, when files are physically moved between locations . Some Pitfalls of traditional Imaging systems……. Document Management & Digital Imaging

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Workflow Solution Paper Docs e-Doc Scan OCR DR Scanners DMS DigiDocs Document Management & Digital Imaging

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Benefits of Solution Low TCO Low Training Single Vendor Lesser Space Integrated Application Low Resources Document Management & Digital Imaging

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Advantages Efficiency Productivity Costs Document Management & Digital Imaging

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Document Management & Digital Imaging

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Benefits Document Management Solutions improve our clients’ Cost Versus Benefits  Shorter ROI Ability to create, search, extract, manage content Reuse data Streamline workflow & security Backup and Recovery Leverage information assets throughout Document Management & Digital Imaging

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Market Segments – Verticals Insurance Banking & Financial Institutions Construction Healthcare & Pharmaceutical Legal Registries Manufacturing Government & related companies Transportation & Logistics Services (i.e. Bureau, Counters, Retails) Document Management & Digital Imaging

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DR 1210C Desktop Sheetfed Plus Flatbed Type Color Size : A4 Speed : 12ppm Interface : USB 2.0 Software: ISIS/TWAIN Drivers Feed Tray Capacity : 35 Sheets File Formats : TIFF, JPEG , PDF,BMP Important Functions : Scan to Job Buttons Ultra Sonic Double Feed Detection Color Dropout , Deskew Advanced Text Enhancement Automatic Page size detection Text Orientation Recognition Scan to mail

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DR 2010C/2510C Desktop Sheetfed Color Size : Legal Speed : 20ppm/40ipm – 25ppm/50ipm Interface : USB 2.0 Software: ISIS/TWAIN Drivers Feed Tray Capacity : 50 Sheets Important Functions : Scan to Job Buttons Ultra Sonic Double Feed Detection (DR 2510 only) Color Dropout , Deskew Advanced Text Enhancement Automatic Page size detection Text Orientation Recognition Edge Emphasis Folio Scan

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DR 2050C D esktop Sheetfed Type( Duplex) Color Size : A4 Speed : 20ppm/38ipm Interface : USB 2.0 Software: ISIS/TWAIN Drivers Feed Tray Capacity : 50 Sheets File Formats : TIFF, JPEG , PDF,BMP Important Functions : Ultra Sonic Double Feed Detection Color Dropout , Deskew Advanced Text Enhancement Automatic Page size detection Skip Blank Page Scan to mail Folio Scan

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DR 2580C Desktop Sheetfed Type + Flatbed option (Duplex) Color Size : Legal Speed : 25ppm/50ipm Interface : USB 2.0 Software: ISIS/TWAIN Drivers Feed Tray Capacity : 100 Sheets U-Turn and Straight Path options File Formats : TIFF, JPEG , PDF,BMP Important Functions : Ultrasonic Double Feed Detection Color Dropout, Deskew Advanced Text Enhancement Rapid Recovery System Automatic Page size detection Skip Blank Page Scan to mail Folio Scan Multistream Optional Add On : Barcode Module

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DR 3080C II Desktop Sheetfed Type (Duplex) Color Size : Legal Speed : 40ppm/80ipm Interface : USB 2.0/ SCSI III Software: ISIS/TWAIN Drivers Feed Tray Capacity : 100 Sheets File Formats : TIFF, JPEG , PDF,BMP Important Functions: Ultrasonic Double Feed Detection Color Dropout Advanced Text Enhancement Deskew Automatic Page size detection Skip Blank Page, Batch Separation Folio Scan Optional Add On : Endorser

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DR 4010C Desktop Sheet fed Scanner Size : Legal (Color) Long Document Mode – up to 1000mm Speed : 40ppm/80ipm Interface : USB 2.0/ SCSI III Software: ISIS/TWAIN Drivers Feed Tray Capacity : 100 Sheets File Formats: TIFF,JPEG, PDF,BMP Important Functions : Ultrasonic Double Feed Detection Scan to Presentation Advanced Text Enhancement Rapid Recovery System Automatic Page size detection Automatic Text orientation recognition Skip Blank Page, Batch Separation Scan to mail Folio Scan Multistreaming Optional Add Ons : Bar Code Module

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DR 5010C Desktop Sheetfed Type(Duplex)Color Size : A3 Speed : 50ppm/100ipm Interface : USB 2.0/ SCSI III Software: ISIS/TWAIN Drivers Feed Tray Capacity : 100 Sheets File Formats : TIFF, JPEG , PDF,BMP U-Turn and Straight Path Options Important Functions: Ultrasonic Double Feed Detection Color Dropout ( Custom Dropouts ) Advanced Text Enhancement Deskew Automatic Page size detection Skip Blank Page, Batch Separation Rapid Recovery System Multistream Optional Add On : Barcode Module

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DR 7080C Desktop Sheetfed Type + Flatbed (Duplex) Size : A3 (Color) Speed : 70ppm Interface : USB 2.0/ SCSI III Software: ISIS/TWAIN Drivers Feed Tray Capacity : 100 Sheets File Formats: JPEG,TIFF,BMP, PDF Important Functions: Batch Separation Color Dropout Advanced Text Enhancement Deskew Automatic Page size detection Skip Blank Page Batch Separation Job Function Multistream Option : Stamp Unit

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DR 7580 Desktop Sheetfed Type (Duplex) Monochrome Size : A3 Speed : 75ppm/150ipm Interface : USB 2.0/ SCSI III Software: ISIS/TWAIN Drivers Feed Tray Capacity : 500 Sheets File Formats: JPEG,TIFF ,BMP, PDF Important Functions: Double Feed & Staple Detection Batch Separation Color Dropout Advanced Text Enhancement Deskew Automatic Page size detection Skip Blank Page Batch Separation Job Function Multistream Option : Imprinter,Endorser,Bar Code Module

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DR 9080C Desktop Sheetfed Type (Duplex) Color Size : A3 Speed : 90ppm/180ipm Interface : USB 2.0/ SCSI III Software: ISIS/TWAIN Drivers Feed Tray Capacity : 500 Sheets File Formats: JPEG,TIFF,BMP, PDF Important Functions: Double Feed & Staple Detection Batch Separation Color Dropout Advanced Text Enhancement Deskew Automatic Page size detection Skip Blank Page Batch Separation Job Function Multistream Option : Imprinter,Endorser,Bar Code Module

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DR X10C Desktop Sheetfed Type (Duplex) Color Size : A3 Speed : 100ppm/200ipm Portrait 128ppm/256ipm Landscape Interface : USB 2.0/ SCSI III Software: ISIS/TWAIN Drivers Feed Tray Capacity : 500 Sheets File Formats: JPEG,TIFF,BMP, PDF Important Functions: Double Feed, Staple Detection and Selectable Background Color Batch Separation Color Dropout Advanced Text Enhancement Deskew Automatic Page size detection Skip Blank Page Batch Separation Multistream Option : Imprinter, Patch Code Decoder, Bar Code Module

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