Sasol uses Software Asset Management and Cuts Software License Costs

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SASOL reduced license costs and freed up the IT team for core tasks, reducing the carbon footprint by using AppClarity. They managed the costs of powering the 15,000 desktops in their plants by identifying those that were running critical applications and powering down those that weren’t during idle times.

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1E.COM CASE STUDY Share this Challenge With a corporate goal to enhance its operational performance yet reduce the environmental impacts of its operations Sasol’s IT team wanted to minimize the cost of running 15000 PCs and laptops. In addition to drive cost containment and discipline as well as reduce bureaucracy the company wanted to optimize how software licences were used and managed across the business. Solution With an operation spread across South Africa Sasol wanted to manage the costs of powering the 15000 desktops in their plants by identifying those that were running critical applications and powering down those that weren’t during idle times. In addition the Manager of Applications wanted to get true visibility into applications usage to make tangible savings and reduce license liability. Business benefts • Reduced license costs • Clear visibility of software licenses • No fear ahead of next software audit • In st a ll e d a n d c o nf g ure d in d ays • Freed up the IT team for core tasks • Non-essential PCs powered down • Reduced carbon footprint • Accurate management reporting. SASOL CUTS ENERGY AND SOFTWARE LICENSE COSTS AppClarity reclaims unused applications to become compliant and save money and NightWatchman fulflls green IT initiative through PC power management. SASOL

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1E.COM SASOL CUTS ENERGY AND SOFTWARE LICENSE COSTS Sasol is an international integrated energy and chemicals company which develops and commercializes technologies and builds and operates world-scale facilities to produce a range of product streams including liquid fuels chemicals and electricity. It has a number of stated priorities which includes enhancing its operational performance and accelerating sustainable growth. With the goal to reduce the carbon footprint of the company in mind Danie Smit Manager IM: Service Security Sasol Group Services sought to reduce the amount of energy across its PC estate without affecting those machines that needed to stay on. It chose to work with sustainableIT the Green IT specialist company a partner of 1E to f n d a so l ut io n t h a t i n t e gra t e s w it h M icroso f t Syst e m Ce n t e r 20 07 Co nf g urat io n Manager ConfgMgr which Sasol uses to manage its IT systems. “ To date and that’s not even a month since deployment we have seen savings of South African Rand ZAR 1.8 million 260000 which accounts for 3000 reclaimed licenses and that’s only on the frst letter of the alphabet of vendors in fact I haven’t yet fnished going through ‘a’ in the ‘a to z’ ofsoftware publishers.” Cobie Nel IM Services: Manager Applications Sasol Fortuitously within a few months of selecting NightWatchman Cobie Nel IM Services: Manager Applications was looking for a software licensing optimization solution to give visibility into which applications are used across all users in the company and have the ability to reclaim unused installations of software and ensure that the company was compliant when it came to vendor audits. “We have thousands of different applications deployed across the company and we wanted to ensure that our license liability was at zero” Cobie says. “We are really in t e re st e d i n re p o r t i n g fun c t io n a l it y t h a t A p p Cl a rit y o f f e r s as w e k n ew w e wo ul d f n d a lot of unused and prohibited applications that we could then set about removing.” Becoming actively effcient across the enterprise About Sasol Sasol develops and commercializes technologies and builds and operates world-scale facilities to produce a range of product streams including liquid fuels chemicals and electricity. About sustainableIT sustainableIT specialises in strategy consulting and technology solutions that organisations can implement to reduce and manage carbon emissions and support green initiatives.

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1E.COM SASOL CUTS ENERGY AND SOFTWARE LICENSE COSTS “We have achieved in a couple of days what we were not able to in twelve years.” COBIE NEL “ We manage our infrastructure with ConfgMgr and so when it came to selecting a PC power management solution it was important that it would integrate fully with our s yst e ms m a n a g e m e n t t o o l ” s ays D a n i e. “ Th i s i n t e gra t io n was k ey as Co nf gM gr is n o t elegant enough by itself for the power management functionality we wanted.” Power management policies were applied to 8000 PCs which account for about 50 percent of Sasol’s estate where NightWatchman would be applied. We didn’t explain to users that we were installing it as we didn’t want changes in their behavior” explains Danie “We let them know about the initiative once we had a month’s worth of baseline information.” NightWatchman allows for exemptions and exceptions “We have certain workstations that can’t be interrupted as they have simulation software and so it was essential that we could identify and exclude any computers running it” Danie continues “Also our plant environment has a number of workstations that must not be powered down so we mainly concentrated on business units.” The user-centric features are also important for Sasol. If a user is working late on their computer then NightWatchman will only power down the PC later after it detects that no-one is using the machine. If a user leaves the computer with work still open NightWatchman will back it up. N igh tW at ch m a n w i ll b e d e p l oy e d a cros s t h e f e et o f wo rk st a t io n s b y A p ril 20 13 . “Based on our initial analysis we can see that we shall save 1.7 million kWh of electricity which is equivalent to 1719 metric tonnes of CO2 a year – this translates into South Afric a n Ra n d Z A R 8 5 0 0 0 0 97 0 0 0 ” h e s ays . Power policies save energy

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1E.COM For more information please visit: 1E.COM/SHOPPING or 1E.COM/APPCLARITY © Copyright 2013 1E . All right s reser ved. The information contained herein is subject to change without notice. 1E shall not be liable for technical or editorial errors or omissions contained herein. SASOL CUTS ENERGY AND SOFTWARE LICENSE COSTS Share this About 1E 1E’s suite of disruptive IT operations management tools save billions solve problems and simplif y the management of large complex IT environments – in record time. Designed with a singular focus to help drive down costs 1E’s solutions include tools for IT asset management Windows systems management and BYOPC. Contact us UK HQ: +44 20 8326 3880 US: +1 866 592 4214 India: +91 120 402 4000 info1e.com NightWatchman The Global Leader in PC Power Management Enterprise ready and scalable Automatically powers down computers Management reporting Automatically wakes and patches every machine Accurately predicts and reports energy savings Supports secure environments User Centric Web WakeUp AppClarity Software License Optimization Accurate software inventory Detects unused software Fi n a nci al l y q u a n t i f e s wa s t e Automatically reclaims and recycles licenses Restricts the use of prohibited applications Si m p l e t raf f c l ig h t c om p l i a nc e system “AppClarity has given us incredible visibility into usage of software licenses across all users and we already made tangible savings within days of deploying the solution“ says Cobie. In the previous Sasol structure each business unit managed its own software. There was a change in policy to centralize and consolidate. Cobie comments: “To date and that’s not even a month since deployment we have seen savings of ZAR 1.8 million 260000 which accounts for 3000 reclaimed licenses and that ’s only on the frst letter of the alphabet of vendors I have yet to fnish going through ‘a’ in the ‘a to z’ of software vendors. “ We have more than 60000 software installations across 2786 different titles. This represents a potential overall saving of Z AR 82m 9.4 million if we reclaimed everything that was unused. My goal is a 50 reclaim level over the next six months which still represents many millions of savings for the business.” She says “For the reclaim we sent out an email to users explaining what would happen and why and if at some later date they wanted to use the software again they would have to reapply for it. We had no complaints from users whatsoever. “ “We also found quite a lot of unauthorized software such as illegal gaming applications and thanks to AppClarity we were able to start disciplining people as well as automatically reclaim prohibited applications” she continues. “Our policy states that users are not allowed to have unauthorized software on a machine and we now can enforce that as we have full visibility into what’s being used where.” AppClarity took only 48 hours to be fully up and running. “ We achieved in a couple of days what we were not able to in twelve years. We reached our return on investment in less than two months and not as anticipated in a year which is outstanding” Cobie concludes. Remarkable visibility of apps

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