facilities plan

South Effingham Elementary School Media Center Facility Plan:

1 South Effingham Elementary School Media Center Facility Plan Home of the Mini-Mustangs Stephanie Hatcher FRIT 7132 Spring 2011

Table of Contents:

2 Table of Contents Page 3 SEES Mission Statements Page 4 SEES Media Center Profile Page 5 Media Center Location Page 6 View from Cafeteria Page 7 Ceiling View from Cafeteria Page 8 Media Center Circulation Desk Page 9 Media Specialist’s Office Page 10 The Storytime Square Page 11 The Storytime Square Page 12 Seating Areas Page 13 Seating Areas Page 14 Computer Areas Page 15 Computer Areas Page 16 Storage and Work Areas Page 17 The Stacks Page 18 Original Floor Plan Page 19 Positive Survey Results Page 20 Negative survey Results Page 21 Media Center Improvements Page 22 Media Center Improvements Page 25 Revised Floor Plan Page 26 Current Media Center Policy Page 27 Current Media Center Policy Page 28 Current Media Center Policy Page 29 Current Media Center Policy Page 30 Current Media Center Policy Page 31 Current Media Center Policy Page 32 Current District Policy Page 33 Current District Policy Page 34 Current District Policy Page 35 Current District Policy Page 36 Current District Policy Page 37 Current District Policy Page 38 Current District Policy Page 39 Current District Policy Page 40 Current District Policy Page 41 Additional Media Center Policies Page 42 Additional Media Center Policies Page 43 Policy Changes

SEES Mission Statements:

3 SEES Mission Statements School Mission Statement Our mission is to meet the learning needs of our children while helping our children fulfill the requirements of schooling. Student Mission Statement I come to school to learn the things I need to know, be the best friend I can be, and make choices that are right for me! School Website: http://www.effinghamschools.com/sees/site/default.asp Table of Contents

SEES Media Center Profile:

4 SEES Media Center Profile Serves approximately 630 students, Pre-K to Fifth Grade Serves 80 + faculty members One full-time media clerk One full-time media specialist Table of Contents

Media Center Location:

5 Media Center Location Media Center is at the heart of the building adjacent to the cafeteria. Media Center is easily accessible to all classrooms. Table of Contents

View from Cafeteria:

6 View from Cafeteria Main doors are flush with the cafeteria. Six large inviting windows and glass paned door Areas above and below the windows are used to display reading themes, seasonal themes, AR themes, and instructional themes. View from the cafeteria Table of Contents

Ceiling View from Cafeteria:

7 Ceiling View from Cafeteria Cafeteria ceiling tiles immediately outside the media center display the book covers created by each class during a past Children’s Book Week. Table of Contents

Media Center Circulation Desk:

8 Media Center Circulation Desk The media center circulation desk is located immediately to the left of the entrance. The Media Clerk has a 360 degree view of the media center. She can see who enters and exits at all times. Table of Contents

Media Specialist’s Office:

9 Media Specialist’s Office The office of the Media Specialist is at the back of the media center between the storage room and the back door. The office has three walls with a window and a glass paned door which allows her a view of the media center. Table of Contents

The Storytime Square:

10 The Storytime Square Mainly used by media specialist for Pre-K-1 st grade storytime on a flexible schedule. The square was originally the easy section consisting of 4 parallel shelves with a traditional library. arrangement. Two middle shelves were removed and a section was cut from one in order to create a walkway. View from the outside of the storytime square Table of Contents

The Storytime Square:

11 The Storytime Square Contains a kid-friendly rug appropriate for the setting Used for seating during storytime Provides a boundary for the students View inside of the storytime square Table of Contents

Seating Areas:

12 Seating Areas Main seating area is made of 4-5 junior sized rectangular tables. Drop-down electronic screen and ceiling projectors are accessible to be used with lessons taught in this area using the Internet and an Elmo document camera. Furniture purchased is lightweight in order to rearrange as needed for the instructional needs of both students and faculty. Chairs are arranged in rows in order to hold faculty meetings. Table of Contents

Seating Area:

13 Seating Area Soft reading area with child-sized furniture and a mustang themed rug Multiple rocking chairs scattered throughout the media center Café table and two chairs for pleasure reading Table of Contents

Computer Areas:

14 Computer Areas 14 computers available for use in the media center, 4 look up stations and 10 for AR and research with a network laser printer. Look up stations are centrally located and easily accessible for students, teachers, and staff. A mini-computer lab with 10 computers in a room to the right of the entrance behind the soft reading area. Table of Contents

Computer Areas:

15 Computer Areas A 20 computer rolling laptop lab is housed in the storage room of the media center and is available for checkout by trained faculty and staff. All classrooms have 2-3 computers for student use plus 1 computer for teacher use which is equipped with Interwrite software for instruction using a ceiling mounted projector and a SmartBoard. A 30 computer lab is housed on the 400 wing of the building. The full-time technology specialist sees each K-5 class once per week for a 45 minute block of time. Table of Contents

Storage and Work Areas:

16 Storage and Work Areas Storage room houses extra computer accessories, the rolling laptop lab, class sets of books, big books for lower grades, and extra teacher resources. AV Room contains the laminator, Ellison dies, paper cutters, bookmaking machine, videos/DVDs, and AV equipment for viewing videos/DVDs. Kitchen houses filing cabinets, art supplies, extra projector bulbs, and teacher resources. It also contains standard kitchen supplies as well as provides storage for PTO supplies and materials. Table of Contents

The Stacks:

17 The Stacks Fiction, nonfiction, and reference sections are directly behind the circulation desk and line the left wall of the media center. Easy picture book shelves form a square diagonally across from the circulation desk. The media center houses approximately 14,000 books, reference materials, and audiovisual materials. Fiction, Nonfiction, and Reference Sections Easy Picture Book Section Table of Contents

Slide 18:

18 Table of Contents

Positive Survey Results:

19 Positive Survey Results 4 th Grade Students The media center has good books. It makes you smart. There are a lot of sections with a lot of chapter and little books for us. Nice people work in the library. I love the couches and chairs to sit on to read a book. Late library night for taking AR tests. The library keeps me interested. You can get help to find a book. It has computers. Faculty and Staff Very helpful staff Very warm and welcoming Environment sparks creativity Computers available for students A large variety of books to choose from Late library night for taking AR tests. Joy of reading is promoted. Eager to be involved in planning classroom lessons. Always willing to help with technology. Table of Contents

Negative Survey Results:

20 Negative Survey Results 4th Grade Students Not enough room Computers are too close together I wish that we could check out more than two books at one time. The library should stay open later every day. I don’t like to pay for books that get lost. You have to be quiet. Faculty and Staff Needs a facelift with new lighting More space is needed Needs restroom facilities for students and staff. Table of Contents

Media Center Improvements:

21 Media Center Improvements Problem: Lack of storage and bathrooms Suggestions for Improvement Extend the back of the media center outward in order to add more square footage to the entire space. Immediately past the teacher workroom on the right, add a boys’ bathroom and a girls’ bathroom. These could be used by the students while they are working on research, during storytime, or if an emergency arises while they are browsing for a book. The storage room that is already there could just have more square footage added to it to accommodate more resources for teachers, more technology equipment, and the file cabinets could be moved out of the kitchen/teacher workroom. Table of Contents

Media Center Improvements:

22 Media Center Improvements Problem: Lighting over bookshelves is outdated and dim Suggestions for Improvement Install track lighting above all bookshelves in the fiction, nonfiction, and reference sections. Also install track lighting in the easy picture book and storytime section. Table of Contents

Media Center Improvements:

23 Media Center Improvements Other ideas for media center improvements would be new carpet and fresh paint. This always brightens up an existing room! Table of Contents

Media Center Improvements:

24 Media Center Improvements Rewiring the entire facility would be great. If this were done, the unsightly tower that is in the center of the lookup center could be removed. Also, that would allow the flexibility of moving the lookup stations around if needed for instruction. Table of Contents

Slide 25:

25 Table of Contents

Current Media Center Policy:

26 Current Media Center Policy Accessibility The media center is on a flexible schedule and is available for students, teachers/staff, and parents throughout the day. The hours of operation are 7:15-2:10 for students and 7:00-6:30 for teachers and staff. One evening per month, the library is open until 6:30 PM for all students and parents. During this time, they can check out books, read together, and take Accelerated Reader tests. Table of Contents

Current Media Center Policy:

27 Organization and Staffing System Media Advisory Committee is appointed by the Assistant Superintendent to recommend long and short range media goals, budget priorities, operation, selection process for instructional materials and equipment, and utilization and accessibility procedures. The Media Advisory Committee of SEES consists of the Media Specialist, Assistant Principal, Principal, PTO advisors, and one representative from each grade level. Each school has at least one full-time Media Specialist. South Effingham Elementary has one certified Media Specialist and one Media Clerk. Current Media Center Policy Table of Contents

Current Media Center Policy:

28 Instructional Media and Equipment Media personnel, district curriculum specialist, administrators, and instructional staff work together to develop and improve curriculum. Media center collections will be reviewed on a continual basis and an up-to-date shelf list will be kept using Destiny, the media center’s software program. Collections will be inventoried annually. Collections will meet all standards set forth by SACS CASI (Southern Association of Colleges and Schools and the Commission on Accreditation and School Improvement). Current Media Center Policy Table of Contents

Current Media Center Policy:

29 Funding Funding for all instructional programs is budgeted on a per student basis. Due to Department of Education shortfall in budget, the system no longer has to follow the QBE per student funding formula. School media committees will recommend yearly media plans that identify budget and service priorities for the school. Current Media Center Policy Table of Contents

Current Media Center Policy:

30 Circulation Policies Pre-K -1 st grade students-two picture books at a time 2 nd -5 th grade students-Based on the discretion of the teacher. Generally, teachers make their decision based on the reading level of the individual student. Books are checked out for a two week period-students are not fined for overdue books. Students are fined for lost and/or damaged book at a minimum of $10 per book. Students may get a magazine for overnight reading but ONLY if they have a book checked out. However, the magazine selection has decreased as state funding has decreased. Current Media Center Policy Table of Contents

Current Media Center Policy:

31 Reconsideration of Materials Request for reconsideration of materials should be submitted on the appropriate form to the Licensed Media Specialist. A School Review Committee will consist of the same members as the media committee. Challenged material will be reviewed and judged by the Review Committee. Appeals of the decision by the Review Committee may be made through the Superintendent to the Board of Education. Form for Request for Reconsideration of Materials: https://eboard.eboardsolutions.com/ePolicy/pdfs/effingham/ifbd%20media%20policy%20appendix%20a-e.pdf Current Media Center Policy Table of Contents

Current District Policy:

32 Copyright Law The system will comply by with all provisions of Copyright Law and Fair Use Guidelines. The LMS at each school will be responsible for the sharing of current copyright information to each school’s faculty and staff. Form for Request to Duplicate Copyrighted Material: https://eboard.eboardsolutions.com/ePolicy/pdfs/effingham/ifbd%20media%20policy%20appendix%20a-e.pdf Employee Computer and Internet Use The Board of Education expects all employees will learn to use email and telecommunication tools and apply them in appropriate ways in the performance of their positions. Professional Learning Committee will provide the faculty with appropriate technology training. The BOE directs the Superintendent to specify behaviors which are permitted and not permitted by district personnel. Current District Policy Table of Contents

Current District Policy:

33 Selection Process Current District Policy Providing media that support and enrich the curriculum while considering the interests, abilities, and maturity levels of the students Providing media that promote factual knowledge, literary appreciation, and ethical standards Providing media that demonstrate different points of view in order to promote critical reading and thinking skills Providing media representative of many religious, ethnic, and cultural groups and their contributions to the nation's heritage Placing principle above personal opinion and reason above prejudice in the selection of books and other media of the highest quality in order to assure a comprehensive collection appropriate for the users. Table of Contents

Current District Policy:

34 Internet Acceptable Use Current District Policy The purpose of providing access to the Internet is to promote learning through research and collaboration. The use of the Internet must be consistent with this and with the instructional objectives of the Effingham County School System. Internet use for professional development purposes is acceptable, as well, so long as it does not interfere with instructional use. Table of Contents

Current District Policy:

35 Internet Acceptable Use Current District Policy Users must agree to abide by the following guidelines: Users may not give out personal information such as names, phone numbers, or addresses of themselves or others, over the Internet. Users may not access or send material that is obscene, child pornography, or harmful to minors, and the Board of Education shall install and operate technology protection measures including commercial Internet blocking and filtering software that blocks or filters access to such material and any other materials that are determined to be inappropriate by school or system administrators.  The terms "obscene", "child pornography" and "harmful to minors" have the meanings given such terms in section 1460 of  Title18, section 2256 of Title 18, and section 254 (h)(7)(G) of Title 47, United States  Code, respectively. Users may not willfully violate copyright laws of the United States or the established copyright policies of the local Board of Education. Users may not engage in any unauthorized access, including so-called "hacking", or other unlawful activities while using the Internet. Users may not engage in non-educational games or waste valuable online time. Users may not download software from the Internet without the permission of the site administrator. Users may not engage in acts of vandalism, including harming or destroying data of another user. This includes uploading, downloading, or creating computer viruses. Users may not harass others by persistent annoyance or interference while others are online.  This includes, but is not limited to, sending unwanted e-mail. Users must observe common rules of network etiquette such as politeness and allowing others ample online time Table of Contents

Current District Policy:

36 Internet Acceptable Use Current District Policy Security Users are required to notify the classroom teacher, network administrator, school administrator, or Technology Services if they observe a security problem. Use of the Internet, including electronic mail (e-mail), chat rooms and other forms of direct electronic communications, are not private and for the safety and security of the users will be monitored. Inappropriate or unlawful messages will be reported to the appropriate authorities. Publishing on the World Wide Web Student work will be published only under the direction of the supervising teacher(s) and with the approval of the school's Media Committee and school principal. Table of Contents

Current District Policy:

37 Internet Safety Current District Policy It is the policy of Effingham County School District (ECSD) to: prevent user access over its computer network to (or transmission of) inappropriate material via the Internet, electronic mail, or other forms of direct electronic communication; prevent unauthorized access and other unlawful online activity; prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; comply with the Children's Internet Protection Act (CIPA) [Pub. L. No. 106-554 and 47 USC 254(h)]. Table of Contents

Current District Policy:

38 Current District Policy Student Records It is the policy of the Effingham Board of Education that all employees shall comply with the requirements of the Family Educational Rights and Privacy Act (FERPA). The Board has developed and adopted student privacy policies in consultation with parents in accordance with federal law. Table of Contents

Current District Policy:

39 Gifts and Loans Books and other media provided by private, commercial, or non-profit donors will meet the same criteria established for purchased materials. Current District Policy Table of Contents

Current District Policy:

40 Use of School Facilities School facilities may only be used by non-profit organizations with a significant base in the county, or by for-profit organizations when the activity is instructional in nature and when either the profit or the activity benefits the students or community at large (as determined by the School Superintendent or Superintendent's designee). The BOE encourages the public use of facilities as long as it does not interfere with the use of facilities for school purposes. Use of facilities contract agreement: https://eboard.eboardsolutions.com/ePolicy/policy.aspx?PC=KGR(2)&Sch=4062&S=4062&RevNo=1.64&C=K&Z=R Current District Policy Table of Contents

Additional Media Center Policies:

41 Additional Media Center Policies Media Center Handbook Although the BOE has media center policy available on the district Intranet, a SEES Media Center Handbook is necessary to address the following items: Guidelines for using the media center computers Directions for cleaning up computers and saving folders Technology problems Accelerated Reader Copyright Information Table of Contents

Additional Media Center Policies:

42 Collaborative Planning Collaborative Planning includes joint determination by the media specialist and teachers to ensure use of media center resources and services that support on-going classroom instruction and implementation of the state-adopted curriculum. Media Center Updates The media specialist updates the staff routinely with current information, literacy practices, literacy websites, and other helpful information through email correspondence. Additional Media Center Policies Table of Contents

Policy Changes:

43 Policy Changes Although I generally agree with all of the policies set forth by the school media center as well as the BOE media center policies, there are two changes that I fee would be beneficial. The county policy for gifts and donations should be more detailed and comprehensive. Because I completed my policy paper on gifts, I realize that the policy of my district is very sketchy and too open for subjective interpretation. After talking with the school media specialist in great depth, the one thing that we would both like to see changed is late library night. The one night per month should be changed to include one night per week. The media specialist could be compensated by allowing the her to sign in at 10:00 AM and sign out at 6:30 PM. This change would allow students and parents to have much more access to the media center. Table of Contents