PRM-M2-Scope

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What is Project Scope Management? : 

What is Project Scope Management? Product Scope – the features and functions that characterizes a product or service Project Scope – the work that must be done to deliver a product or service or result with the specified features and or functions Project scope management - includes the processes required to ensure that the project includes all the work, and only all the work required to complete the project successfully. It is primarily concerned with controlling what is and what is not in the scope. Out of the 9 knowledge areas, this is the only area that is finds application “initiating phase”, i.e., at the beginning of a project

Project Life Cycle : 

Project Life Cycle

Slide 3: 

RUP

Project Scope Management Processes : 

Project Scope Management Processes Initiation – The process of formally authorizing a new project. Scope planning – Scope planning is the process of progressively elaborating and documenting the project work. Scope definition – WBS (work break down structure) is created during this process. Scope verification – It is the process for obtaining the formal acceptance of the project deliverables. Scope control – Controlling changes to project scope

Scope - Initiation : 

Scope - Initiation The process of formally authorizing a new project. Projects are initiated on the basis of factors such as business need or legal need etc The following methods are used in initiation Project Selection Method Expert judgments The output is project charter It contains the business need and product / service description

Benefits Measurement … : 

Benefits Measurement … This method involves comparing the projects that are proposed, using methods such as:- Murder Boards - This involves a committee asking tough questions from each project Scoring Models - Different projects are given scores based on certain defined criteria. Project with higher score is selected. Benefits Cost Ratio - This technique involves computing benefits to cost ratio (BCR) for a project. Project with higher BCR is selected. Payback period - This technique involves considering how long it takes back to "pay back" the cost of the project. Inflation or interest earned in not considered in this technique.

Benefits Measurement : 

Benefits Measurement Discounted Cash Flow - This technique takes into account the interest earned on the money. The Future Value (FV) of projects is compared.  FV=PV(1+i)nPV is the present value of the project. A project with higher present value is better. Internal Rate of Return (IRR) - A project that has higher IRR is better, as it is giving higher return on money.

Weighted Scoring Model for Project Selection : 

Weighted Scoring Model for Project Selection

Constrained Optimization Methods : 

Constrained Optimization Methods This are used for large projects. These are techniques based on mathematical models. The Constrained Optimization techniques are - Linear Programming Non-Linear Programming Integer Algorithm Dynamic Programming Multi-objective Programming

Expected monetary value : 

Expected monetary value Expected monetary value of a project (or expected value) is equal to probability*impact. So if probability of a project's success is 20% and revenue earned if successful is $100000, then the net value of the project will be $20,000. A project with higher net value should be selected when performing project selection.

Table 5-2: Sample Project Charter : 

Table 5-2: Sample Project Charter Information Technology Project Management, Fifth Edition, Copyright 2007 11

Schwalbe: Sample Project Charter : 

Schwalbe: Sample Project Charter

Sample Project Charter (cont.) : 

Sample Project Charter (cont.) Roles and Responsibilities:

Scope Planning : 

Scope Planning The main input to this phase is project charter. Scope planning is the process of progressively elaborating and documenting the project work. The outputs are scope statement & scope management plan Scope statement includes Project Justification Description of the products / services that are expected from the project List of project deliverables (pto) Project objectives such as cost, schedule, quality requirements

Deliverable : 

Deliverable A deliverable is a measurable, tangible, verifiable outcome, result or item produced as part of a project. Example:- software, Project plan documents, Test Results, Minutes of Meeting

Scope Definition … : 

Scope Definition … Uses scope statement as the input. The output is WBS (work break down structure). WBS organizes and defines the complete scope of the work. It is a hierarchical decomposition of work. At each descending level, the nodes represent an increasingly detailed level of work. A work package is a task at the lowest level of the WBS WBS dictionaries are created to describe the work packages.

Scope Definition : 

Scope Definition 8/80 rule for WBS - No task should be less than 8 hours or more than 80 hours. WBS dictionary explains all the WBS components. Also WBS is input to most of the planning processes. Specifically WBS is input to the following processes - Cost Estimating Cost Budgeting Scope control Activity Definition Plan Purchases and Acquisitions

Scope Verification : 

Scope Verification Scope verification - It is the process for obtaining the formal acceptance of the project deliverables. It includes review of deliverables for completeness, correctness, usability etc, by the customer (such as client, user etc)

Scope Control : 

Scope Control Controlling changes to project scope

Sample WBS Organized by Product : 

Sample WBS Organized by Product

Sample WBS Organized by Phase : 

Sample WBS Organized by Phase

Table 5-4: Intranet WBS in Tabular Form : 

Table 5-4: Intranet WBS in Tabular Form 1.0 Concept 1.1 Evaluate current systems 1.2 Define Requirements 1.2.1 Define user requirements 1.2.2 Define content requirements 1.2.3 Define system requirements 1.2.4 Define server owner requirements 1.3 Define specific functionality 1.4 Define risks and risk management approach 1.5 Develop project plan 1.6 Brief Web development team 2.0 Web Site Design 3.0 Web Site Development 4.0 Roll Out 5.0 Support

Core Project Management Tools : 

Core Project Management Tools Project Charter Work Breakdown Structure (WBS) Project Schedule Project Budget

WBS and Gantt Chart in MS Project : 

WBS and Gantt Chart in MS Project

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