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Edit Comment Close Premium member Presentation Transcript SAP Overview : SAP Overview Month DD YYYY FI Overview : FI Overview Financial Accounting : G/L Reporting Legal or external reporting Balance sheet Income Statement Statement of Financial Position Financial Accounting Financial Accounting : Financial Accounting CO/EC Overview : CO/EC Overview Controlling : Internal management reporting Reports by cost centers or other cost “objects” and cost elements Cost centers Orders and Projects Budget/plan Actual vs. plan CO Reporting Controlling Slide 7: Controlling FI and CO comparison : FI and CO comparison FI/CO Organizational Structures : FI/CO Organizational Structures Client Company Chart of Accounts Company Code Business Area Credit Control Area Controlling Area Client : Client Highest hierarchical level in an SAP system A complete database containing all the tables necessary for creating a fully integrated system Master records are created at the client level Company : Company Consolidated financial statements are created at the company level A company can include one or more company codes All company codes must use the same chart of accounts and fiscal year Chart of Accounts : Chart of Accounts A listing of the accounts A chart of accounts must be assigned to every company code Several company codes can use the same chart of accounts A different chart of accounts can be used if a different grouping of the chart of accounts is required Slide 16: Co code 1000 Co code 2000 Co code 3000 Co code 4000 Co code 5000 US CHART OF ACCOUNTS GERMAN CHART OF ACCOUNTS CLIENT Company Code : Company Code A required structure A legally independent entity The smallest organizational unit for which accounting can be carried out The level where business transactions are processed The level where accounts are managed The level where legal individual financial statements, such as the balance sheet and the profit and loss statement, are created A BALANCED SET OF BOOKS Slide 19: CLIENT Credit Control Area : Credit Control Area An organizational unit or area of responsibility created to control customer credit limits A company code is assigned to one and only one credit control area Multiple company codes can be assigned to one credit control area Controlling Area : Controlling Area An organizational unit defining the company's cost/ managerial accounting operations A company code is assigned to one and only one controlling area A controlling area can have multiple company codes assigned to it This allows cross company cost allocations and reporting Slide 23: Fiscal Year Variant Determines the fiscal year Calendar year or non-calendar year Allows the use of special periods to aid year-end closing Is assigned to a company code Accounts Receivable Accounting : Accounts Receivable Accounting Invoices and credit memos Down payments Credit control management Handling incoming payments Payment run (bank collection) Dunning Interest calculation Account clearing Accounts Receivable Accounting : Accounts Receivable Accounting Accounts Payable Accounting : Accounts Payable Accounting Invoices and credit memos Down payments Automatic payment run (with creation of payment media) Outgoing payments and manual bank statement handling Outgoing payments via bank collection and manual bank statement handling Account clearing Accounts Payable Accounting : Accounts Payable Accounting Cash Journal Accounting : Cash Journal Accounting Cash payments Cash receipts Direct postings to tax accounts Postings to one-time accounts Document split postings in the cash journal Print receipts Print Cash Journal Components of Controlling : Components of Controlling Cost Element Accounting Cost Center Accounting Internal Orders Activity-Based Costing ( ABC) Product Cost Controlling Profitability Analysis Profit Center Accounting Cost Element Accounting : Cost Element Accounting It provides information which includes the costs and revenue for an organization. The cost elements are the basis for cost accounting and enables the User the ability to display costs for each of the accounts that have been assigned to the cost element. Examples of accounts that can be assigned are Cost Centers, Internal Orders, WBS(work breakdown structures). Cost Center Accounting : Cost Center Accounting Cost Center is the area of responsibility where costs are incurred. The smallest area of responsibility within a company’s overall organizational structure. Cost centers collect direct and indirect charges from financial postings or internal allocations. Only costs are collected in cost centers. Revenues are not collected. Must be assigned to a standard hierarchy structure. May define alternative hierarchy structures to support various reporting requirements. Each Cost Center is assigned to a Company Code, Profit Center. Slide 32: Cost Center Accounting Benefits Managers can set Budget /Cost Center targets Cost Center visibility of functional departments/areas of your business; Planning Availability of Cost allocation methods Assessments/Distribution of costs to other cost objects. Internal Orders : Internal Orders Internal Orders provide a means of tracking costs of a specific job , service, or task They are used as a method to collect those costs and business transactions related to the task. This level of monitoring can be very detailed but allows management the ability to review Internal Order activity for better-decision making purposes. Slide 34: Activity Based Costing Activity-Based Costing allows a better definition of the source of costs to the process driving the cost. Activity-Based Costing enhances Cost Center Accounting in that it allows for a process-oriented and cross-functional view of your cost centers. It can also be used with Product Costing and Profitability Analysis. Slide 35: It allows management the ability to analyze their product costs and to make decisions on the optimal price(s) to market their products. It is within this module of CO (Controlling) that planned, actual and target values are analyzed. Sub Components: Product Cost Planning which includes Material Costing( Cost estimates with Quantity structure, Cost estimates without quantity structure, Master data for Mixed Cost Estimates, Production lot Cost Estimates) , Price Updates, and Reference and Simulation Costing. Cost Object Controlling includes Product Cost by Period, Product Cost by Order, Product Costs by Sales Orders, Intangible Goods and Services, and CRM Service Processes. Actual Costing/Material Ledger includes Periodic Material valuation, Actual Costing, and Price Changes. Product Cost Controlling Profitability Analysis : Profitability Analysis Profitability Analysis allows Management the ability to review information with respect to the company’s profit or contribution margin by business segment. Profitability Analysis can be obtained by the following methods: Account-Based Analysis which uses an account-based valuation approach. In this analysis, cost and revenue element accounts are used. These accounts can be reconciled with FI(Financial Accounting). Cost-Based Analysis uses a costing based valuation approach as defined by the User. Profit Center Accounting : Profit Center Accounting Profit Center Accounting provides visibility of an organization’s profit and losses by profit center. The methods which can be utilized for EC-PCA (Profit Center Accounting) are period accounting or by the cost-of-sales approach. Profit Centers can be set-up to identify product lines, divisions, geographical regions, offices, production sites or by functions. Profit Centers are used for Internal Control purposes enabling management the ability to review areas of responsibility within their organization. The difference between a Cost Center and a Profit Center is that the Cost Center represents individual costs incurred during a given period and Profit Centers contain the balances of costs and revenues. Slide 38: Purpose The Asset Accounting (FI-AA) component is used for managing and supervising fixed assets with the SAP System. In Financial Accounting, it serves as a subsidiary ledger to the General Ledger, providing detailed information on transactions involving fixed assets. Benefits Entire lifetime of the asset from purchase order or the initial acquisition (possibly managed as an asset under construction) through its retirement. Calculate values for depreciation and interest Depreciation forecast Asset Accounting Asset Accounting : Asset Accounting Chart of Depreciation Charts of depreciation are used in order to manage various legal requirements for the depreciation and valuation of assets. These charts of depreciation are usually country-specific and are defined independently of the other organizational units. Ex:A chart of depreciation can be used for all the company codes in a given country Chart of Depreciation : Chart of Depreciation Asset Accounting : Process Flows: Acquisition from purchase with vendor Acquisition with Automatic Offsetting Entry Retirement with revenue Asset Sale without customer Post-Capitalization Write-Ups Settlement Assets Under Construction Down Payment Request for Assets under Construction Depreciation Posting Run Posting Acquisition and Production Costs Values Depreciation Simulation/Primary Cost Planning Asset Accounting You do not have the permission to view this presentation. In order to view it, please contact the author of the presentation.