Rules for achieving effective meetings

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GET YOUR MEETING MOJO ON! 13 secrets to effective meetings http://www.flickr.com/photos/breakfast_on_pluto/

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Which are you? manager in a multi-national firm requiring many specialized knowledge workers doing related and dependent tasks working together to create synergistic value fast-moving, hip, start-up entrepreneur

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Actually, it doesn’t matter

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You’re screwed either way

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You’re going to be in lots of meetings

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until the end of time.

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What does this mean?

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Get meeting mojo , or get gone

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MEETING MOJO PART 1 Be Engaged

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RULE 1 Be clear on the purpose of the meeting and the expectations on you.

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RULE 2 Provide feedback on the agenda in advance – topics and participant list

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RULE 3 Prepare for the meeting in advance. Read all pre-meeting materials if they have been circulated

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PAUSE Because this is key! No prep Prep Minutes spent in prep 0 15 Minutes needed for the meeting 60 30 Total minutes blown per meeting 60 45 Meetings per week 10 10 Time you get back each month if you prep 1 working day Quality of discussion LOW HIGH

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RULE 4 Participation is the duty of every member. If you are a deadweight at the meeting, you pull everyone down. Contribute ideas and your expertise.

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RULE 5 Actively listen & avoid side conversations. Make sure you understand what others have contributed – ask questions or summarize to confirm understanding

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RULE 6 Help the meeting stay on track – don’t get distracted with a side topic

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RULE 7 Don’t leave until you understand and agree to actions assigned to you, and complete them in a timely manner

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RULE 8 Critically review minutes and suggest amendments if needed

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MEETING MOJO PART 2 Be Respectful

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RULE 9 Ensure that all members have the opportunity to contribute in the way that they are comfortable contributing. Don’t hog the mic

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RULE 10 Be tactful, respectful, and positive

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RULE 11 Withhold judgement until all points have been worked through

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RULE 12 Arrive on time and stay till the end, longer if needed

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RULE 13 If someone is doing this stuff well, acknowledge them (and cc their boss)

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