Creating Effective Power point Presentations-Tips

Making PowerPoint Slides: 

Making PowerPoint Slides Creating professional, unique presentations can be much easier than you think

Grab the viewer's attention : 

Grab the viewer's attention It's about using the space on your slides effectively. Don't crowd your slides, and only include elements that contribute to the points you want to make. When you use graphics on a slide, choose images that serve a purpose (such as a chart or diagram that displays a direct benefit of your idea).

1. Select or create your own theme : 

1. Select or create your own theme A theme is a coordinated set of fonts, colors, and graphic effects that you can apply to your entire document with just a click. It's easy to create your own personal or business branding throughout all of your documents.

2. Use video and audio to convey message more effectively: 

2. Use video and audio to convey message more effectively Dynamic content, such as a brief video that illustrates an important point, is a great way to engage your audience. Using audio that helps convey your message can also help you keep your slides clean and approachable, such as by adding recorded narration to slides when sending your presentation to others to view on their own.

3. Use graphics to emphasize key points : 

3. Use graphics to emphasize key points Office graphics coordinate automatically with the active theme in your presentation. SmartArt graphics, introduced in Office 2007, enable you to create a professional-quality diagram literally as easily as typing a bulleted list. MS Excel Charts may be embedded in your slides with little efforts.

Example:: 

Example:

4. Use animations & transitions wisely: 

4. Use animations & transitions wisely Having text and graphics appear on-screen just when you need them can be a nice touch. However, using too much animation can distract from your presentation's content. For effects that emphasize your points without overwhelming your audience, limit animation to key points, Use consistent animation choices throughout the presentation.

Clearly communicate your information : 

Clearly communicate your information PowerPoint provides a host of tools for keeping your slides consistent, precise, and professional. Take a look at two versions of a basic bulleted text slide below. The text in both slides is identical. Which would you prefer to present?

5. Start by outlining your presentation : 

5. Start by outlining your presentation Take time to outline your presentation before you begin to create your slides. You can create your outline by typing a slide title and bullets points for your main topics on each slide. But you can also use the Outline pane to type your entire presentation outline in one window and add slides to your presentation as you go. Press TAB to demote the text level and add points to the current slide in your outline. Or press SHIFT+TAB to promote the text level and add an additional slide.

6. Use masters and layouts: 

6. Use masters and layouts The master gives you a central place to add content and formatting that you want to appear on all (or most) of your slides. Formatting and layout that you do on the slide master automatically updates throughout the slide layouts in your presentation Helps to keep your slides consistent. For example, place your logo on the slide master, and it will appear on all slides in the presentation.

Tips to be Covered: 

Tips to be Covered Outlines Slide Structure Fonts Colour Background Graphs Spelling and Grammar Conclusions Questions

Outline : 

Outline Make your 1 st or 2 nd slide an outline of your presentation Ex: previous slide Follow the order of your outline for the rest of the presentation Only place main points on the outline slide Ex: Use the titles of each slide as main points

Slide Structure – Good: 

Slide Structure – Good Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only

Slide Structure - Bad: 

Slide Structure - Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Slide Structure – Good: 

Slide Structure – Good Show one point at a time: Will help audience concentrate on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused

Slide Structure - Bad: 

Slide Structure - Bad Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use

Fonts - Good: 

Fonts - Good Use at least an 18-point font Use different size fonts for main points and secondary points this font is 24-point, the main point font is 28-point, and the title font is 36-point Use a standard font like Times New Roman or Arial

Fonts - Bad: 

Fonts - Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font

Colour - Good: 

Colour - Good Use a colour of font that contrasts sharply with the background Ex: blue font on white background Use colour to reinforce the logic of your structure Ex: light blue title and dark blue text Use colour to emphasize a point But only use this occasionally

Colour - Bad: 

Colour - Bad Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying . Using a different colour for each point is unnecessary Using a different colour for secondary points is also unnecessary T r y i n g t o b e c r e a t i v e c a n a l s o b e b a d

Background - Good: 

Background - Good Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation

Background – Bad: 

Background – Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use

Graphs - Good: 

Graphs - Good Use graphs rather than just charts and words Data in graphs is easier to comprehend & retain than is raw data Trends are easier to visualize in graph form Always title your graphs

Graphs - Bad: 

Graphs - Bad

Graphs - Bad: 

Graphs - Bad

Graphs - Bad: 

Graphs - Bad Minor gridlines are unnecessary Font is too small Colours are illogical Title is missing Shading is distracting

Graphs - Good: 

Graphs - Good

Spelling and Grammar: 

Spelling and Grammar Proof your slides for: speling mistakes the use of of repeated words grammatical errors you might have make If English is not your first language, please have someone else check your presentation!

Conclusion: 

Conclusion Use an effective and strong closing Your audience is likely to remember your last words Use a conclusion slide to: Summarize the main points of your presentation Suggest future avenues of research

Questions??: 

Questions?? End your presentation with a simple question slide to: Invite your audience to ask questions Provide a visual aid during question period Avoid ending a presentation abruptly