logging in or signing up REPORT WRITING samuel18maniraj Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT lite Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: Embed: Flash iPad Dynamic Copy Does not support media & animations Automatically changes to Flash or non-Flash embed WordPress Embed Customize Embed URL: Copy Thumbnail: Copy The presentation is successfully added In Your Favorites. Views: 6171 Category: Education License: All Rights Reserved Like it (3) Dislike it (0) Added: August 25, 2010 This Presentation is Public Favorites: 8 Presentation Description REPORT WRITING WHAT IS A REPORT? WHY DO WE WRITE REPORTS? TYPES OF REPORTS, REPORT STRUCTURE REPORT WRITING PROCESS Comments Posting comment... By: parishahk (13 month(s) ago) please send me mail at firstname.lastname@example.org Saving..... Post Reply Close Saving..... Edit Comment Close By: sansamDude (25 month(s) ago) sir i have to giv a presentation tomorrow on report writing cud u please send me a copy of ur ppt on email@example.com Saving..... Post Reply Close Saving..... Edit Comment Close By: MCAPPT (27 month(s) ago) Dear sir, my self Hardik rathod from Gujarat.I am doing one assignment on report writting skills.Can you send me the information along with this ppt at firstname.lastname@example.org thank you very much.this would really help me Saving..... Post Reply Close Saving..... Edit Comment Close By: abhat (28 month(s) ago) Dear sir this is amit bhatia from Gujarat.I am doing one assignment on report writting skills.Can you send me the information along with this ppt at email@example.com thank you very much.this would really help me Saving..... Post Reply Close Saving..... Edit Comment Close By: Faheemi07 (30 month(s) ago) Hi Samuel, That is great presentation, Pls can you send me a copy of that presentation to my email firstname.lastname@example.org Thanks Fhaeem Saving..... Post Reply Close Saving..... Edit Comment Close loading.... See all Premium member Presentation Transcript Slide 1: REPORT WRITING WHAT IS A REPORT? : WHAT IS A REPORT? “A report is a statement of the results of an investigation or of any matter on which definite information is required”. (Oxford English Dictionary) Reports are a highly structured form of writing. Slide 3: REPORT WRITING Report writing is an essential skill for Professionals in almost every field; accountants teachers, graphic designers, information scientists A report aims to inform, as clearly and succinctly as possible. It should be easy to read and professional in its presentation. Slide 4: To present the findings and results. To keep records. To tell about failures and successes. To tell the progress of the project/research. WHY DO WE WRITE REPORTS? Slide 5: TYPES OF REPORTS According to use: external internal According to period: routine special According to levels of management: Reports to Top Management Reports to Functional Management Reports to Junior Level Management Functional Reports Slide 6: Corporate Reports: Statutory report Directors’ report Auditors’ report Non-statutory report Other Reports: Review Cost-Audit Interim Oral Slide 7: A Report differs from an Essay in that A report: Present information, not an argument. Is meant to be scanned quickly by the reader. Uses numbered headings and sub- headings Uses graphics where possible (tables, graphs, illustrations) May nee and abstract (some times called an executive summary). Does not always need references and bibliography. Is often followed by recommendations and/ or appendices. A report is similar to An Essay in that both need: Formal style, introduction, body and conclusion Analytical thinking, careful proof-reading and neat presentation. Slide 8: Meet the needs of the readers. Answers the questions. Is it at the right level for readers?. Clear logical structure. GOOD REPORT… Slide 9: REPORT STRUCTURE: Letter of transmittal A Salutation The purpose of the letter The main finding of the report Any Important Considerations An Acknowledgement of any Significant help An Expression of pleasure or gratitude Title page title writer organization date person/group who commissioned the report Slide 10: Table of content accurate, clear layout section numbering system and indentation complete page numbers list of illustrations if applicable List of abbreviations and/or glossary arranged alphabetically Slide 11: Executive summary/abstract appropriate length complete summary of key information informative, not descriptive, in form impersonal tone connected prose Introduction relating topic to wider field necessary background information purpose of report scope of report explanation of arrangement of report sections Slide 12: Body A Report of Primary Research would include Literature review Method Findings of results Discussion A report of secondary research Information organized under appropriate topics with sub heading Analysis / Discussion of the source of reporting. Conclusions/summary : Conclusions/summary Summarize what has been discovered Repeat the question Give the answer Outlines the findings of the research Do not introduce new information in the conclusion. Analysis of the advantages and disadvantages of various courses of action.. Slide 14: Recommendations based on the conclusions practical specific well organized, with the most important first Bibliography texts consulted but not referred to directly in the report Appendices placed at end of a report if included arranged in the order referred to in the report REPORT WRITING PROCESS : REPORT WRITING PROCESS THE OBJECTIVE.. : THE OBJECTIVE.. It defines the scope of your investigation. Identify the purpose… To inform? To convince? PLANNING YOUR REPORT : PLANNING YOUR REPORT How much time do you have to write the report?. How can your work be divided up into the various stages? Set yourself deadlines for the various stages. COLLECTING INFORMATION : COLLECTING INFORMATION What is the information you need ? Where do you find it ? Survey Organizations Online: Google Publications How much do you need ? ORGANIZING INFORMATION : ORGANIZING INFORMATION Discriminate between relevant and irrelevant information. Sort/organize information under main ideas/details. The computer program, Inspiration, can help in organizing . THE AUDIENCE : THE AUDIENCE Often 3 different audiences The casual reader/big boss who wants the main message as painlessly as possible. The interested reader who wants more detail but doesn’t want to grapple with all the gory technical details. The guru who wants the whole story. WHAT TO DO? : WHAT TO DO? To address all 3 audiences effectively, Include an abstract for the big boss A main body for the interested non-specialist A technical appendix for the guru Thus, a structure emerges! FINISHING THE REPORT : FINISHING THE REPORT Writing style Structure alone is not enough for clarity – you must also write clear sentences. Rules: Write complete short sentences Avoid jargon and cliché, strive for simplicity One theme per paragraph Slide 23: All reports should be written in the third person i.e., as an objective observer!. Avoid using terms such as ``I did this experiment and ..". Instead substitute terms, such as ``The experiment was performed ...''. Some friendly help… The view of an objective and completely fresh reader can be of great benefit. This person may also be able to pick up spelling or grammatical errors which you yourself are unaware of. WHO IS THE REPORTER? FINISHING TOUCHES : FINISHING TOUCHES Type Don’t use too many styles Avoid All Caps Difficult to Read Double Space Number Placement Bottom Center Slide 25: Paper High Quality 20# Weight White/Off-White 8 ½ x 11 Margins Top & Sides - 1” Bottom - 1 ½” Left & Right 1.25” Slide 26: THANK YOU DESIGNED BY: D. SAMUEL MANIRAJ, MBA.,M.Com.,M.Phil.,MA.,PGDCA.,ADCHN., CHENNAI, TAMIL NADU, INDIA You do not have the permission to view this presentation. In order to view it, please contact the author of the presentation.