Building a PMO that makes sense

Building a PMO that makes sense to your organization : 

Building a PMO that makes sense to your organization Ryan Endres, PMP UW Madison Walker Downey and Associates ryan.endres@juno.com ryanendres.com

Overview : 

Overview Executive buy-in on building a PMO Common tools a PMO has in small and large organizations How to mature your PMO with quality improvement Staff development

Executive buy-in on building a PMO : 

Executive buy-in on building a PMO Who is your audience? We have a problem What are our current problems in our organization (scope creep, over budget, coming in late….)? What if we keep doing more of the same? You need to give them a clear picture of what will happen if you do nothing. What do we need to do to create a PMO? What resources do you need? Funding? Timeline to implement? What is in it for the audience? This is where you need to sell your project. You need to prove to them that accepting your proposal will be their lives easier.

Common tools of a PMO : 

Common tools of a PMO All PMO’s must have: Templates Policies and Procedures Common areas for project information A person in the PMO that is an expert user of your PM process, including any applications you plan to use All PMO’s do not necessary need to have: Microsoft Project (it is not a PMO in a box) Microsoft SharePoint

Templates : 

Templates New Project sign-off Scope of the project? Do we have the resources (people and money) Estimate of the timeline? ROI Sign off on the project

Templates : 

Templates Project Charter (you must have) Who is the PM Scope? Out of scope? Milestones Who is on the project? Project assumptions/constraints Communication Strategy Risk Management Plan/are there any known Risks? Project Team Sign off http://www.pma.doit.wisc.edu/templates.html

Templates : 

Templates WBS (must have)

Templates : 

Templates http://www.pma.doit.wisc.edu/templates.html

Templates : 

Templates http://www.pma.doit.wisc.edu/templates.html

Templates : 

Templates Updates

Templates : 

Templates Executive Reports

Templates : 

Templates Executive Reports

Policies and Procedures : 

Policies and Procedures Project Management Manual Describes from the birth to the death of the project which templates and processes to follow

Common areas for project information : 

Common areas for project information Small company Common location in a folder on your server Medium Company Create your own website with project information

Common areas for project information : 

Common areas for project information SharePoint Great for large companies and worldwide projects

How to mature your PMO with quality improvement : 

How to mature your PMO with quality improvement Reviews your program performance against established baselines, identifies significant variances in program results, and recommends corrective actions; Take one of your PM pocesses and review all of your organizations project to make sure the PM is compling with your policies.

Staff development : 

Staff development Long gone are the days of an employee being dedicated to one employer for their entire career. So what can we do to try to keep them for as long as possible? This new breed of Project Manager is looking for: mentoring training a good work environment flexible schedules appropriate salaries