PCOS IDENTIFICATION

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PCOS Presentation

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Identify and get Acquainted with PCOS

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In the Philippines 2010 National and Local Elections, the SAES take part in the automated election. The SAES Electoral Platform Software has the following components: SAES1800 Firmware and Hardware (Precinct Count Optical Scanner) Real-time Electoral Information System (Consolidation Canvassing System) However, the most common interaction in the election event will be with the SAES 1800 Firmware and Hardware otherwise known as the Precinct Count Optical Scanner or PCOS. The Real-time Electoral Information System otherwise known as the Consolidation Canvassing System or CCS will also take a key role. OVERVIEW

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Precinct Count Optical Scanner (PCOS) The SAES1800 Firmware and Hardware is a Precinct Count Optical Scanner (PCOS) ballot tabulator. It is used alongside compatible ballot storage boxes. The system is designed to scan marked paper ballots, interpret the voter marks, tabulate each vote, store safely each ballot and has the capability to transmit data. Consolidation Canvassing System (CCS ) The Consolidation Canvassing System or CCS is also referred to as Real-time Electoral Information System. It is a software program installed in a laptop that consolidates and processes data from the tabulated ballots entered in the PCOS machine.

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Operator access / POLL Worker compartment input Input in the front right hand side contains the primary removable memory card Administrator Access Compartment Input in the front left hand side contains the write-protect backup removable memory card Transmission Port Port is an RJ45 interface on the right side used for connecting the external modem/cellular device for results transmission Operator LCD screen used to interact with the application Printer Compartment The three opening or door located on top of the unit Ballot entry slot A narrow paper tray in the front slot where ballots are inserted Security key receptacle The contact point for the Security key PARTS of the PCOS

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Close Caption of the two compartments

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Battery Power port This is where to put the battery pack that will use for backing up the power Ballot diversion slot Is located at the bottom of the unit where exceptional ballots are diverted based on the configuration Ballot Exit slot Opposite of the Ballot entry slot at the back of the unit where valid ballots are ejected after passing through a feed mechanism. AC Power port This is where to put the power supply of the PCOS machine PARTS of the PCOS Reset To refresh the current from power instability

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OTHER COMPONENTS OF PCOS REMOVABLE MEMORY CARD The PCOS machine uses a COMPACT FLASH removable Memory card . This is where the application is stored and is used for backing up data, like election result and audit logs. THERMAL PAPER This is the paper that is used for printing election results and is located at the THERMAL PRINTER. SECURITY KEY The security key is a special device that is assigned to each PCOS machine

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Power Supply AC adapter that comes with the PCOS Machine which Uses 220 volts and an Output of 20 volts AC.

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Device used for the Transmission MODEM BGAN

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Removing the MEMORY CARD

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Turn Off the PCOS machine by tapping the Shutdown function Unplugged all the power source connected to the PCOS machine Open the administrator or the Poll worker compartment Push the eject button located at inside the compartment Take off the memory Close the compartment

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Inserting the MEMORY CARD

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Turn Off the PCOS by tapping the Shutdown function Unplugged all the power source connected to the PCOS Open the administrator or the Poll worker compartment Insert the Memory card by pushing it gently on the slot

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Changing the THERMAL PAPER

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Lift the printer cover door. Note: Remove any lock that may have been placed on the door if your jurisdiction regulations mandate the locking of the printer cover door.

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Press the blue button. The printer roller component will pop out of its position.

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Pick the printer roller component and remove the old paper roll from the printer compartment

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Insert the new paper roll into the rear section of the printer compartment. Note: Ensure the position of the new paper roll so that the paper feeds from the bottom of the roll.

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Pull the end of the roll forward so that the paper lies between the two printer roller pivots.

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Press the printer roller component into position on top of the two printer roller pivots and the paper below it.

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Feed the end of the paper through the slot in the printer cover door.

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Close the printer cover door.

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Tear off excess paper tape protruding from the slot. The thermal printer is ready for printing activities.

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Connecting the AC POWER SUPPLY

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Check the Power supply specifications if it conforms with the PCOS machine requirements Plug the power supply to the wall outlet Connect the power supply to the PCOS machine.(PCOS machine will automatically start)

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Plug the power supply to the outlet(If needed). Connect the power supply to the transmission device Connect the cable to the PCOS machine and transmission device Connecting the Transmission Device

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Unplugged the power supply at the wall outlet and the transmission device Press the lock located at the RJ-45 connector and pull the cable gently Disconnecting the Transmission Device

PCOS Functionality:

PCOS Functionality A range of monitoring software, techniques and error m marked ballot papers. The data processing methods recovery methods are used to ensure that memory hardware provides the highest possible levels of protection against mechanical, thermal, and electromagnetic stresses that impact system accuracy. The machine is designed so that no ballot is allowed to pass the scanning stage unless: Original ballots are verified to be valid and authentic All the markings around the ballot image are scanned Ballot are verified to belong to a clustered precint that the machine has been configured for Ballots are verified to have not been previously scanned

Running diagnostics Step by step process follow and let PCOS perform self examination of components:

Running diagnostics S tep by step process follow and let PCOS perform self examination of components

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1. PCOS will beep to indicate that it is ready to accept instructions from BEI. 2. BEI taps the PCOS iButton security key and wait for the unit to accomplish its initial start up. Running diagnostics

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Note: If the PCOS iButton security key is not properly tapped into the receptacle, an ‘ERROR IN VALIDATING SECURITY KEY’ message appears. 3. Tap the UTILITIES button. Running diagnostics

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4. Tap the RUN DIAGNOSTICS button. Running diagnostics 5. PCOS runs diagnostics on the memory, Compact Flash, EEPROM and displays the appropriate message. Complete diagnostics Memory passed Complete diagnostics compact flash passed Complete diagnostics Eeprom passed

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6. PCOS runs the diagnostics on the thermal printer by printing a sample output on tape. Running diagnostics *** DIAGNOSTICS PRINTER TEST. PLEASE DISCARD! ***

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7. Click the appropriate button to confirm the correct status of the printer after the testing. Running diagnostics Click YES and screen displays this message Complete Diagnostics Thermal printer passed Click NO and screen displays this message Complete Diagnostics Thermal printer failed (42000)

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8. Screen displays a set of numbered buttons to test the LCD. A message is displayed indicating what button was pressed Running diagnostics 9. Test all buttons. When finished, press DONE button. BUTTON 8 PRESSED!

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10. PCOS will ask if the LCD is working properly. Running diagnostics Click YES and screen displays this message Complete diagnostics Lcd passed Click NO and screen displays this message Complete diagnostics Lcd failed (45000)

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11. PCOS will request the BEI/Election Supervisor/Election Official to press the CAST button. Press it. Running diagnostics 12. PCOS will request BEI to press the RETURN button. Press it.

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13. BMD feature is not available in this unit. Press the ACCEPT button to skip this test. Running diagnostics 14. PCOS will automatically test the clock component and display the message COMPLETE DIAGNOSTICS CLOCK PASSED

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15. PCOS will automatically test the power component and display the message Running diagnostics 16. Screen displays the message and request the BEI’s to run one test ballot to test the scanner. Insert one official test ballot. Please insert one Ballot to run Scanner diagnostics COMPLETE DIAGNOSTICS Power passed

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17. PCOS validates the ballot and displays the following messages Running diagnostics PCOS asks the question Is the scanner working properly and are the scanned ballot results correct? Verifying ballot Scan COMPLETE returning ballot Message for valid ballot Message for invalid ballot Click YES and screen displays this message Click NO and screen displays this message Complete Diagnostics Scanner passed Complete diagnostics Scanner failed (46027)

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18. Screen will display options to PRINT or DISPLAY the results of the diagnostics. Running diagnostics Sample diagnostic result displayed on screen

Re-zero of polls Step by step process on how to initialize (re-zero) PCOS:

Re-zero of polls S tep by step process on how to initialize (re-zero) PCOS

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1. Tap the PCOS iButton security key into the receptacle. Wait until the administrator menu displays. 2. Select UTILITIES. Re-zero of Polls 3. Select RE-ZERO options.

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4. Enter the PIN codes. Tap the ENTER button Re-zero of Polls 5. Screen displays the following message and returns to the administrator menu. initializing vote counters (ensuring that vote counters are set to zero) please wait. . . results have been initialized

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Step by Step Process On Election Day

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Plug the PCOS machine to the power outlet. 1 . Installation of power to the PCOS

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PCOS Machine is booting up 1. Installation of power to the PCOS

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The initial screen that you would see as soon as you turn on the PCOS machine 2. Accessing the main menu

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Tap the security key to the security key receptacle 2. Accessing the main menu

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Tap open voting to open the election 2. Accessing the main menu

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The screen would prompt for the first BEI pin code 3. Authenticating the pin code.

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The screen would prompt you for the second BEI pin code 3. Authenticating the pin code.

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Tap the button Initialize Report to print the Initialization report 4. Initializing reports.

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The LCD screen would display that it is ready to accept votes 5. Voting process

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The proper way to insert the ballot 5. Voting process

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To display the menu options you need to tap the security key to the receptacle 6. Close of voting

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Tap the close voting button to begin the process in closing the voting 6. Close of voting

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A confirmation screen would display in the LCD tap the “yes” button to confirm 6. Close of voting

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The screen would prompt for the first BEI pin code 6. Close of voting

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The screen would prompt for the second BEI pin code 6. Close of voting

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The screen would display the message “THE POLL IS BEING CLOSED…….PLEASE WAIT” Poll is being Closed. Please Wait. . . 6. Close of voting

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The Screen would ask for the digital signature 7. Inputting digital signature

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Tap the ibutton dedicated for the digital signature 7. Inputting digital signature

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Screen would display “Preparing Election Returns please wait”. Preparing election returns. Please wait. . . 8. Printing 8 copies

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The PCOS machine will print 8 copies of Election Returns for National Positions PRINTING 8 COPIES OF ELECTION RETURNS (ER) FOR NATIONAL POSITIONS PLEASE WAIT. . . 8. Printing 8 copies

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The PCOS machine would print 8 copies of Election Returns for Local Positions PRINTING 8 COPIES OF ELECTION RETURNS (ER) FOR local POSITIONS PLEASE WAIT. . . 8. Printing 8 copies

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The screen would display a message that the PCOS is ready to transmit and ask the BEI to plug the transmission cable. Ready to transmit please plug in Transmission cable To electronically Transmit election reports 9. Transmission

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After the BEI plugs the transmission cable, the PCOS would automatically transmit the results to the designated recipients. electronically transmitting election reports to mboc please wait. . . electronically transmitting election reports To kbp , pol Parties and Citizens arm please wait. . . 9. Transmission

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After the PCOS finished transmission the screen would give a confirmation message that all election reports are transmitted. election reports successfully transmitted to kbp , pol parties and citizens arm 9. Transmission

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The screen would remind the BEI’s to replace the Thermal Paper 9. Printing 22 copies

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The PCOS would print the 22 copies of the Election Returns printing 22 copies of election returns ( er ) for national positions please wait. . . printing 22 copies of election returns ( er ) for local positions please wait. . . 9. Printing 22 copies

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It would also print the Statistic reports and the Audit logs printing audit log please wait. . . printing statistics report please wait. . . 9. Printing 22 copies

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The screen would display the message that all closing functions has been successfully completed and it would back up the data all closing functions have been successfully completed. the pcos will now backup election data and write protect the backup card backing up election data please wait. . . 10. Closing functions

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Tap the shut down button to start the process in shutting down the PCOS machine. 10. Closing functions

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The screen would ask you if you are certain that you want to shut down the PCOS, Tap “yes” 10. Closing functions

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The screen would display that the PCOS is shutting down Shutting down. . . 10. Closing functions

Common messages Usual text messages encountered during Voting. They are displayed on the LCD of PCOS.:

Common messages Usual text messages encountered during Voting. They are displayed on the LCD of PCOS .

Voting Process Exception Handling:

Voting Process Exception Handling The following are some examples of exceptional handling messages that could be encountered during election. INVALID MISREAD MULTIPLE SHEET PAPER JAM DUPLICATE BALLOT AMBIGUOUS

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Invalid Ballot “INVALID BALLOT DETECTED. PLEASE ENSURE YOU RECEIVED THE CORRECT BALLOT” An invalid ballot is a ballot that belongs to a different clustered precinct from the one that the PCOS is assigned to. It happens when a user inserts a ballot from the wrong city/municipality/precinct/region/district for a particular PCOS unit.

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Misread Paper “W A R N I N G! **************** PAPER INSERTED WAS MISREAD AND COULD NOT BE VERIFIED AS A VALID BALLOT. PLEASE VERIFY BALLOT AND REFEED.” A ballot that cannot be read by the PCOS for whatever reason is considered misread. This includes legitimate ballots that have been improperly scanned or foreign pieces of paper are present .

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Multiple Sheet “MULTIFEED DETECTED. PLEASE INSERT ONLY ONE BALLOT AT A TIME.” A multiple sheet warning message prompts in the LCD when more than one paper ballot is inserted in the machine simultaneously.

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Paper Jam “POSSIBLE PAPER JAM DETECTED. PLEASE CLEAR ANY PAPER FROM THE DEVICE AND PRESS THE ‘CLEARED’ BUTTON” Paper jams or ballot blockages are rare events but can occur. The message below is displayed in the screen in this situation.

Duplicate Ballot (Previously Scanned Ballot):

Duplicate Ballot (Previously Scanned Ballot) “THIS BALLOT HAS BEEN PREVIOUSLY SCANNED.” A warning message displays when PCOS detects that the ballot inserted has already been scanned. No votes will be registered for the ballot when the message below displays on the screen.

Ambiguous Marking:

Ambiguous Marking W A R N I N G ! *************** ONE OR MORE AMBIGUOUS MARKS DETECTED ON THE BALLOT. PLEASE CORRECT ALL AMBIGUOUS MARKS AND REFEED THE BALLOT. An ambiguous mark warning occurs when the device detects a mark that is unclear. There are two possible types of ambiguous marks: 1. The voter has made a mark that is too light, which needs to be darkened in order to be clearly counted as a vote. 2. The voter has inadvertently made a small mark in a box where they had not intended to. The system cannot be certain of the voter’s intent thus, the mark is neither a definite vote nor a non-vote. The screen displays the above message.

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