Facilitating a CP Team through Project Planning (CPF Ses 6)

Slide 1: 

Church PlantingFoundations The art and method of planting a new church

Slide 2: 

Facilitatinga CP TeamthroughProjectPlanning Session Six

Arguments against Facilitation : 

Arguments against Facilitation “It’s a loose approach to leadership that invites disorder and chaos.” “A facilitator simply agrees to everything the team wants. It just shows weak leadership.” “Those who facilitate give up their power and authority.” “It won’t work in most organizations.” “It takes too much time.” “It encourages anarchy.” “It will water down the quality of decisions.” “Once we start, we will have to do this in every situation.”

Four Essential Tasks of Facilitation : 

Four Essential Tasks of Facilitation Lead with a clear purpose Empower to participate Aim for consensus Direct the process Fran Rees. How to Lead Work Teams: Facilitation Skills. San Francisco, CA: Jossey-Bass/Pfeiffer, 1991.

Purposes of a Typical Team Meeting : 

Purposes of a Typical Team Meeting Clarify values and perspectives Plan a certain course of action Evaluate what has been done Check current activities with timeline Make necessary corrections Hold each other accountable Assign roles for the coming week

Project Planning : 

Project Planning A project is a carefully planned and organized effort to accomplish a specific (and usually) unique or one-time objective within a specific time frame. This is different from ongoing regular ministry.

The Need for Project Planning : 

The Need for Project Planning It saves resources (time, money, energy). It ensures accountability. It creates visible progress. It focuses our spiritual efforts. It motivates the people of God.

Purposes of Project Planning : 

Purposes of Project Planning To execute aspects of a Strategic Plan To respond to changes or challenges to current realities To train potential leaders To accomplish organizational goals To meet a ministry need that has been discovered during “visioneering”

Who is involved? : 

Who is involved? Project Sponsor Project Manager/Coordinator Project Team Leader Project Task Group Leader (optional) Project Team Members

Roles and Responsibilities : 

Roles and Responsibilities Project Sponsor (Project Management Office) Authorizes the project Accountable for the success of the project Affirms the progress of the project Arrests delays to the project Accepts (or rejects) changes to the scope of the project Approves (or rejects) the final result of the project

Roles and Responsibilities : 

Roles and Responsibilities Project Manager/Coordinator Plans and executes the project through the help of the Project Team Has delegated authority from the Project Sponsor or Project Management Office to ensure success of the project Recruits Project Team Leader and Members of the Project Team Reports the progress of the project to Project Sponsor or Project Management Office

Roles and Responsibilities : 

Roles and Responsibilities Project Team Leader/Task Group Leader Reports directly to the Project Manager/Team Leader Initiates and models the work that must be done (does not act like the boss) Oversees the team so that everyone is on track with what needs to be done Manages the relational aspect of the team so that they can work as a team

Roles and Responsibilities : 

Roles and Responsibilities Project Team Members They are either assigned or nominated, or they volunteer on their own They must have the skills necessary for the project They must complete the tasks assigned to them both effectively as well as efficiently They must communicate problems or concerns They must support the leader as well as the team

Group Discussion : 

Group Discussion What is the difference between “facilitating” and normal “leading”? What is your initial reaction to the Project Planning approach? How can you apply this approach in your current ministry?