: Clark Atlanta University SCHOOL OF ARTS AND SCIENCES Workshop on Promotion and Tenure and Third-Year Review Friday, August 29, 2008 2:00 p.m. – 3:30 p.m. Science Research Center


WORKSHOP AGENDA :WORKSHOP AGENDA Overview - Dr. Vicki Crawford Associate Dean Policies and Procedures – Dr. Henry Elonge Chair, Promotion and Tenure School Committee The Dossier- Dr. Sandra Rucker Department of Mathematical Sciences IV. Writing the Statement on Teaching and Research- Dr. Norman Fischer Questions and Answers-Dr. Elonge and Dr. Crawford Page 1


: To discuss the promotion, tenure, and third-year review processes and to respond to questions from prospective applicants and department chairs in an informal session. PURPOSE Page 2


Slide 4:CAU Faculty Handbook Individual Contract Letter of Eligibility Letter of Intent to Office of the Dean Notification of Eligibility and Initiation of the Process These policies and procedures are based upon the Clark Atlanta University Faculty Handbook, available online at www.cau.edu Page 3


Types of Reviews :Types of Reviews Third-Year Review Promotion and Tenure Promotion Page 4


School of Arts and SciencesLevels of Review :School of Arts and SciencesLevels of Review Department Chair School Dean Page 5


University Levels of Review :University Levels of Review Provost and Vice President for Academic Affairs President Board of Trustees Page 6


Departmental Level Review :Departmental Level Review Chair of the Department Departmental Committee Page 7


Candidate’s Responsibility :Candidate’s Responsibility Submission of Letter of Intent by September 15 Keeping track of Deadlines Compilation and Organization of the Dossier Page 8


Department Chair’s Responsibility :Department Chair’s Responsibility Organize a departmental review committee Review of Deadlines and Clarification of Procedures Transmittal of Department’s Policies and Procedures to Office of the Dean Evaluation of Applicant Transmittal of Evaluation Reports and Dossier to school committee Page 9


Departmental Committee’s Responsibility :Departmental Committee’s Responsibility Individual Review and evaluation of each applicant Submission of departmental committee report to the Chair for transmittal to School Committee Page 10


Compiling the Dossier :Compiling the Dossier Promotion and Tenure or Third-Year Review Cover Sheet Applicant’s Current Curriculum Vitae Letters of Reference Supporting Documentation Should Include: Page 11


Contents of the Dossier :Contents of the Dossier Statement of teaching philosophy Course syllabi Summative data on courses: number taught, typical enrollments, contact hours, labs, Student evaluations of instruction Teaching Page 12


Contents of the Dossier (cont.) :Contents of the Dossier (cont.) Sample exams and course assignments Samples of graded assignments and examinations (student outcomes) Evidence of student advisement Peer evaluation of instruction Special recognition of teaching excellence Page 13


Research and Scholarship :Research and Scholarship General summary of candidate’s sustained research and scholarship agenda Publications and designation of refereed or non-refereed journals Professional meetings attended Juried exhibitions Page 14


Research and Scholarship :Research and Scholarship Refereed Journal Articles Books Chapters in Books Edited and/or Co-Authored Book(s) Book Reviews Research Grants and Awards Scholarly Presentations at Professional Meetings Visual Art Exhibitions Invited Colloquium Presentations Peer-reviewed creative works Juried Shows and Artistic Commissions Book Reviews Citations of publications Examples: Page 15


Service :Service General summary statement of service efforts Documented service within the department School and University service: School committees and/or University committees Community service Page 16


Service Examples: :Service Examples: Advising Students Serving on Thesis and Dissertation Committees Serving in Professional organizations and associations Chairing meetings and symposia Organizing Conferences Developing Web Sites Reviewing Manuscripts for Journals or Publishers Serving on Advising Committees Reviewing Grant Applications Evaluating candidates for Promotion and Tenure Page 17


Promotion and Tenure Policies and Procedures :Promotion and Tenure Policies and Procedures School Committee The School Committee reviews each application and votes. The committee chair records the vote tally for each application and transmits it with appropriate comments to the School Dean. School Dean The Dean reviews all information on each candidate and makes a written recommendation and report which is forwarded to the Provost. A copy of this report is also forwarded to the candidate. Page 18


Promotion and Tenure Policies and Procedures (continued) :Promotion and Tenure Policies and Procedures (continued) The Provost and Vice President for Academic Affairs Reviews all recommendations for promotion and tenure and makes recommendations to the President. The Provost notifies the candidate after a decision has been reached. The President Has the authority to approve applications for promotion; makes recommendations to the board of Trustees for tenured appointments The Board of Trustees Takes action on all recommended tenure applications Granting of tenure requires an affirmative action of the Board See Faculty Handbook pages 70 - 72 Page 19


Third-Year Review Results :Third-Year Review Results Applicants could be directed to continue their work because they appear to be on a successful track towards tenure, or Asked to modify their activities and enhance certain areas to be on track for tenure, or Recommended for a terminal fourth year on the faculty Page 20


Appeal Procedures :Appeal Procedures Filing an Appeal Reasons for an Appeal See CAU Faculty Handbook Section 2.6.2.4 (page 75) Page 21


QUESTIONSAND DISCUSSION :QUESTIONSAND DISCUSSION Page 22


Q: Should I complete an application packet if I do not meet all of the criteria (e.g. Research and Scholarship) for promotion and tenure? :Q: Should I complete an application packet if I do not meet all of the criteria (e.g. Research and Scholarship) for promotion and tenure? A: Yes. If you are in your sixth probationary year of a tenure track appointment, you must apply for tenure. Instructors in the third-year of appointment must apply for promotion. Limited activity in an area such as research should be explained and current or future research plans described in the designated section (III). Page 23


Q: Does a doctorate in any area satisfy the criterion of an earned doctorate for promotion and/tenure? :Q: Does a doctorate in any area satisfy the criterion of an earned doctorate for promotion and/tenure? A: No. To satisfy the criterion of an earned doctorate for promotion and /or tenure, the doctorate must be in the applicant’s teaching field. Page 24


Q: Does the material for promotion and tenure have to be bound? :Q: Does the material for promotion and tenure have to be bound? A. Yes. You may use a loose leaf binder or more permanent binding method such as a machine attached binding strip. The document(s) will be reviewed by several committees and the School Dean and must be bound to ensure security. Page 25


Q: Should the cover sheet be inserted in the bound document? :Q: Should the cover sheet be inserted in the bound document? A. Yes. The applicant should complete the top portion of the cover sheet, sign it, duplicate it and insert the copy as the first item in Section I of the document. The original Cover sheet (with your original signature) should be placed in a clasped envelope in the inside pocket of the binder or clipped to the bound document for signaturizing by the reviewing committees and inclusion with their recommendations. Page 26


Q: How many letters of reference are needed? :Q: How many letters of reference are needed? A: There is no required number of references for promotion, tenure or third-year review packets. However, applicants should make certain that their packets include references from colleagues, peers and students who are in a position to attest to their performance in the various areas being evaluated (teaching, research, scholarship and service.) Page 27


Q: Should one include programs from conferences attended or papers presented? :Q: Should one include programs from conferences attended or papers presented? A: Detailed information on professional meetings attended by applicants is included on the curriculum vita and need not be verified by copies of programs; however, you may want to include copies of papers presented (if available in an edited form) and/or follow-up correspondence related to the presentation. Page 28


Q: Can material for a third-year review be used when applying for promotion or tenure? :Q: Can material for a third-year review be used when applying for promotion or tenure? A: Yes, material may be resubmitted for consideration in promotion and/or tenure reviews. Page 29


Q: What time period should documentation cover in the review file? :Q: What time period should documentation cover in the review file? A: In general: Third-Year Review. Materials covering period since the initial appointment. Tenure. Materials covering period since the beginning of tenure track appointment. Promotion. Materials covering period since initial appointment or most recent previous promotion as appropriate. *See Handbook (pp. 60-70) for additional explanation. Page 30


Q: Can a faculty member apply for tenure and/or promotion before the required date without prejudice? :Q: Can a faculty member apply for tenure and/or promotion before the required date without prejudice? A: Yes. The present Handbook does not preclude a faculty member from applying for promotion and/or tenure before the required date and, if denied, reapplying at the appropriate time. Page 31


Q: To whom should the letters of reference for the applicant be addressed? :Q: To whom should the letters of reference for the applicant be addressed? A: Letters of reference for the promotion and tenure review process should be addressed to the departmental promotion and tenure committee. Page 32