Presentation SkillsOrganization Development :Presentation SkillsOrganization Development


The meaning… :The meaning… Presentation “Something set forth to an audience for the attention of the mind “ Effective Presentation… “…producing a desired result


Agenda : :Agenda : Purpose and Aspects 4 Ps of presentation Read your audience Structure/Look of presentation Effective Slides/Delivery/Techniques Qualities of a Skillful presenter FRAMING Don'ts Secrets of handling questions Practical


Purpose & Aspects :Purpose & Aspects Three Main Purposes: Inform Persuade Educate Aspects in the development of a good presentation: 1. Subject Centered (Material) 2. Audience Centered (Audience) Self Centered (Self) “I want(who) to (what) (where,when and how) because (why)


4 P’s of presentation :4 P’s of presentation 1. Plan – Why? Who? 2.Prepare – What 3.Practice – How? 4.Presentation – When? Where ?


4 Ps… :4 Ps… Planning : Why? Reason for presentation? Impact on audience What action? Who? Age Knowledge of subject Cultural make up Size Language Time available


4 Ps… :4 Ps… Preparing : What ? Books/Web/articles Expertise/Examples Statistics/Exhibits Demonstrations Introduction/Beginning ------ Body/Middle ----- Summary/End Introduction : Greet the audience Start in a friendly way Tell them-About the title/Who you are/Why are you here How experienced you are with the subject Approximate time Outline


4 Ps… :4 Ps… Structure – Body Properly organized Logical General -------- Specific Known -------- Unknown Accepted --------- Controversial Cause ------------- Effect Problem ---------- Solution Emphasize using real life examples Use pictures/graphs/tables Structure – Summary Tell them what you told them earlier in brief Draw conclusions Beyond the presentations Any questions? References Thanks


4 Ps… :4 Ps… Practice : How? Do not over practice Get familiar with presentation aids Judge timing Logical flow Strong ending Presentation When ? Timings Where? Read your audience


Know your Audience : Size :Know your Audience : Size Audience centered (20) Content/speaker (upto 20) Content centered (10-12) Speaker dominance Audience Size


How to deal with different set of audiences: :How to deal with different set of audiences: Know your Audience: Make-up Superiors : Suggest Peers : No one upmanship : slightly vulnerable Team members : Share success, accept blame, ‘we’ language Special Interest Group : Focus on concerns Mixed Group : Examples and jargons


Structure :Structure 2 or 2.5 mins – opening/beginning 20 to 21 mins – middle section 2 to 3 mins – closing/end 5 mins – questions Ideally the above is perfect. However we can deviate only on the timing for the middle section but if it is long, it is better to make it as interactive as possible.


Look :Look Titles should be 38-44 pt. font size Text should be 28 pt font size Use color wisely/ restrict to maximum 3-4 colors Do not have too many photographs or animations Do not use complicated fonts Do not use various print styles


Effective Slides : :Effective Slides : Keep it short and simple (just the points) Minimum surprises Suitable background and template/ no pop-ups 1 idea per slide Proper blend of : color, type of font, size, boldface, italics and animations Suitable pictures of proper size Not more than 3-4 combination of colors Spellings


Effective Delivery : :Effective Delivery : Be active – move Be purposeful – controlled gestures Variations – vocal (pitch,volume,rate) Be natural Be direct – don’t just talk in front of the audience talk to them Don’t stand blocking the PPT or visual Guide from the left of the board No red markers. Only black/green/blue Desktop needs to be clean/ no screensavers 10 lines, 10 words per line


Effective techniques : :Effective techniques : Effective techniques 3 Elements Vocal Techniques Loudness Pitch Rate Pause 2. Body Language Eye Contact, Gestures, Posture 3. Use of Space Can Everyone See You? Movement


Qualities of a Skillful presenter : :Qualities of a Skillful presenter : Self Control Pace Awareness of people, time & place Tact Decisiveness Persuasiveness Enthusiasm Honesty & Directness Flexibility


FRAMING : :TRANSITION ANCHOR BENEFITS APPLICATION TOPIC SUBJECT ONE 1. 2. 3. SUBJECT TWO 1. 2. 3. SUBJECT THREE 1. 2. 3. FRAMING :


FRAMING your thoughts : :FRAMING your thoughts : 1.Identify issues & desired outcomes 2.Identify theme 3.Organise outline: theme flows logically from concept to concept. 4.Emphasise the 3 most important parts of presentation in: First 5 min. Next 15 min. Last 20 min.


FRAMING your thoughts : :FRAMING your thoughts : 5.Frame key concepts in 20 minute blocks of time: Transition- to carry subjects, link ideas through theme. Anchor- to grab attention, draw participation & hook emotions. Benefits- constantly noting in real world terms WIIFM Application- Specific “how tos” for immediate gain.


Secrets of Handling questions: :Secrets of Handling questions: Demonstrate listening skills Respond to the original questioner Extra TIPS Always Pause Keep it short Always admit to not knowing Beware of loaded questions Hecklers


Don’ts :Don’ts No verbal barriers/Verbal fillers like ‘um’, ‘uh’, ‘like’ Do not speak too fast Do not use jargon No aggressive or submissive Tone No complicated language Questioning Swaying, rocking, fidgeting and pacing Hands in pockets Fidgeting


YES…We Can… :YES…We Can… If you think you are beaten, you are, If you think you dare not, you don’t, If you like to win, but think you can’t It is almost certain that you won’t. Life’s battles don’t always go to the Stronger or faster person, but sooner Or later the person who wins is The person who thinks he can.


Slide 24:Questions???