LETTER WRITING

GUESS THE TOPIC: 

GUESS THE TOPIC

DEFINITION: 

DEFINITION Letter is a written message. We write a letter to persons who are far way from us. We want to co nvey our message to them in a clear and forceful manner.

Types of Letters Personal Letters Business Letters Official Letters: 

Types of Letters Personal Letters Business Letters Official Letters

1. PERSONAL LETTERS: 

1. PERSONAL LETTERS Personal Letters / Social Letters / Informal Letters written to Relatives & Friends Eg . Invitations etc.

Obama’s handwritten letter to a soldier: 

Obama’s handwritten letter to a soldier

MICHELLE OBAMA’s PERSONAL LETTER: 

MICHELLE OBAMA’s PERSONAL LETTER

Michelle’s Wishing letter: 

Michelle’s Wishing letter

BUSINESS LETTERS: 

BUSINESS LETTERS Business Letters/Formal Letters written by the traders, firms, companies etc. for business purposes Eg .: Leave Letter, Ordering Letter etc.

Different formats of a Business Letter: 

Different formats of a Business Letter

The standard opening for formal correspondence is Dear but you can also start your letter with...: 

The standard opening for formal correspondence is Dear but you can also start your letter with... Dear Sir, Dear Mr...., Dear Madam, Dear Mrs...., Dear Madam, Dear Ms...., Dear Sirs, Dear Gentlemen,

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Useful Phrases OPENING Thank you for your letter of [date] concerning……………….. I apologise for the delay in replaying………………………. Thank you for sending me a [catalogue, quotation] As stated in your letter/fax of[date]…………. Thank you for your enquiry of [date]…………… I wish to draw your attention to the ………………… I refer to your letter of [date] concerning……………. I wish to inform you that…………..

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Continuation…………… Further to our telephone conversation of [date]………….. I am writing to inform you that………………….. I am writing to confirm our telephone conversation of [date]…………… I am writing to express my dissatisfaction with…………….. I would be grateful if you could forward me a [price list, catalogue]……………. Please note that……………… I am contacting you regarding……………. Please find enclosed………………… I am writing to complain……………

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CLOSURE : If you know the person’s name, close you business letter with: Yours Sincerely, If you don’t know the person’s name close you business letter with : Yours faithfully, Here are some useful phrases that you can employ to close your business letter. I look forward to hearing from you…………. I trust that you will give this matter your urgent attention……………….

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Continuation………….. I look forward to hearing your response………………. I hope you can settle this matter to my satisfaction………….. I would be most hesitate to contact me should you require further information…………. Please let me know as soon as possible what action you proposes to take…………….. Please contact me if you require further details………… Thank you for your help……….. Please contact us again, if we can help in any way/there are any problems / you have any questions……………

OFFICIAL LETTERS Include: 1. Letter of application, 2. Letter to Government Officials, 3. Letter to Newspapers, 4. Job Applications, 5. Recommendation Letter, 6. Reference Letter, 7. Termination letter etc.: 

OFFICIAL LETTERS Include: 1. Letter of application, 2. Letter to Government Officials, 3. Letter to Newspapers, 4. Job Applications, 5. Recommendation Letter, 6. Reference Letter, 7. Termination letter etc.

RESIGNATION LETTER : 

RESIGNATION LETTER

Memo: 

Memo

Sample - JOB APPLICATION: 

Sample - JOB APPLICATION

PARTS OF A LETTER: 

PARTS OF A LETTER

Six Parts of a letter: 

Six Parts of a letter The Heading The Salutation The Body of the Letter The Subscription The Signature The Address

Things to avoid: Avoid Extravagant Language Avoid over-writing Avoid using lengthy sentences Avoid monotony etc.: 

Things to avoid: Avoid Extravagant Language Avoid over-writing Avoid using lengthy sentences Avoid monotony etc.

The following abbreviations are widely used in letters. : 

The following abbreviations are widely used in letters. ASAP : as soon as possible Cc. : carbon copy (When you send a copy of a letter to more than one person, you use this abbreviation to let them know) Enc. : enclosure (When you include other papers with your letter…)

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Pp : per procurationem (A Latin phrase meaning that you are signing the letter on somebody else’s behalf, if they are not there to sign it themselves, etc.) P.S. : postscript (When you want to add something after you’ve finished and signed it….) P.T.O. : please turn over (to make sure that the other person knows the letter continues on the other side of the page) RSVP : please reply

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THANK