64 Organization of blood donation camp

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Organization of blood donation camp : 

Organization of blood donation camp By Dr. Ravi C Dara

What is blood donation camp? : 

What is blood donation camp? Blood donation camp – “ Vital source of Voluntary Blood Donation ”. Blood donation camp is one of the platforms for the accessibility of donors from indoor and distant places around.

Who can conduct blood donation camp? : 

Who can conduct blood donation camp? A licensed designated Regional Blood Transfusion Centre (RBTC). A licensed Government Blood bank Indian Red cross society Blood bank run by charitable/voluntary organization Source : Drugs and cosmetic act, India

How does it differ from a fixed site? : 

How does it differ from a fixed site? Reaching donors – taking beds to donors as close as possible. Site convenient to donors Time convenient to donors Only voluntary donations Wide donor groups Large number of donations – best way. Easy motivation

Cont.. : 

Cont.. Good opportunity and encouragement - First time donors Festive look and friendly environment- donors feels at ease. A negative attitude coverts into positive attitude due to friends and group involvement.

Organizations that can be approached : 

Organizations that can be approached Religious organizations Educational institutions Business communications Govt / Semi Govt / Pvt organizations Medical organizations Welfare organizations Press / telecommunications Political organization Special days National holidays Birth / death anniversaries

Advantages of collection of blood from camps : 

Advantages of collection of blood from camps Safest source of blood. Intending donors get opportunity to donate according to their convenience. Familiar faces and known atmosphere help in the shedding of fear complex by the first time donors. Community participation. Recruits new donors. Health status and habits of intending blood donors are known to organisers. Convert non-donor to donor. Help in donor retention

Mobile van : 

Mobile van Merits Well equipped with all facilities like Donor couches Examination room Wash basin Storage refrigerator Air conditioned Refreshment corner Mobility of site. Demerits Vans are costly Not of use in suburban areas and villages Not suitable for camps with large number of donors. Festive mood and friendly environment would not be there.

camp should not be held at : 

camp should not be held at Jail Mental asylums Areas with prevalence of STDs.

Steps for successful blood donation camp : 

Steps for successful blood donation camp Pre Camp phase Camp phase Post Camp phase

Pre camp phase : 

Pre camp phase Role of blood bank

Understanding the need of blood : 

Understanding the need of blood Four approaches to estimate how much blood is needed. In relation to hospital beds In relation to total population In relation to medical facility available In relation to past blood usage

Estimating blood need : 

Estimating blood need In relation to hospital beds: calculated as 3-15 units/ hosp bed/year If super speciality surgical hosp- as high as 25-30 units/bed/yr. In relation to total population: If 2% of population donates blood then it will be more than sufficient to meet the need of the country like India. For a population of 100 crores, 2 crores of intending donors would be sufficient. In relation to medical facility available Depends on number of hospital (counting the beds) in vicinity of blood bank to which blood bank is suppose to cater the services. In relation to past blood usage By estimating the no. of requisition received & served by blood bank in over a period of not less than 3 months and expressing on annual basis.

Approach to different organization : 

Approach to different organization Ways to approach Request letters Telephone calls

Content of request letter : 

Content of request letter First – appreciate their noble gesture Secondly- show them need for the blood in our institute Thirdly –humble request for the help Others - asking help in particular period (shortage periods) Asking for the particular location. (local) Lastly – thanking with regards.

Confirmation of camp : 

Confirmation of camp Confirmation of camp from organizer with following information: (A written letter) Venue of camp Approximate number of donors Date and time of camp Organization details Organizer name Address and mobile number

Inspection of camp site : 

Inspection of camp site Inspection of site Blood Bank staff visit the site of the venue to inspect its suitability for the camp A checklist may be provided to the organiser. Site of camp Adequacy of space for anticipated no.of donors Lighting and ventilation Water availability Waiting space Donors screening space Tables and chairs Refreshment space Cleanliness of site Cooler / fans – summers Availability of blankets(winters)

Space : 

Space The space required - depends on the number of staff and donors and the rate at which donors arrive. The following activities should be kept in mind when accepting a venue. Registration of donors Pre-donation counselling, Medical history and the health check-up Facilities for confidential discussions with donors Withdrawal of blood from donors without risk of contamination or errors. Space for visitors and onlookers. Space for post donation and refreshment area Sufficient seating arrangements for donors and staff Storage of equipment, reagents and disposable.

Beds – according to no. of donors : 

Beds – according to no. of donors 50-100 donors – 6-8 beds 100-200 donors – 8-10 beds 200-300 donors – 10-14 beds Above 300 donors – 14-18 beds Remember one donor bed – 2 tent tables will be required.

Tables and chairs : 

Tables and chairs Pre donation area 3-4 tables for registration purpose 10-15 chairs Post donation area 4-5 tables and 10-15 chairs for refreshment/ momentos. Two beds for relaxation of donors

Iec materials : 

Iec materials IEC materials – acts as a complementary tools and implements. Most important IEC material is poster. Message – can be Emotional Scientific Statistical Announcement Other IEC materials Sticker Key ring Badges Cards Books Folders Pamphlet Bulletin Postal stamps

Postal stamps of different countries : 

Postal stamps of different countries

How to get ready for their donation : 

How to get ready for their donation Hydrate well. Get a good night's sleep. Wear Something Comfortable. Eat a healthy meal before your donation.  Avoid fatty foods. Avoid fast. Take your all medications and try to bring a list of same at the time of donation. Bring an ID. Bring a Friend.

Allotment of duties and job responsibilities : 

Allotment of duties and job responsibilities

Pre camp phase : 

Pre camp phase Role of organizer

Role of organizers : 

Role of organizers For organizing and executing the successful blood donation camp – organizers and their team also play an important role. Team members can de divided into Theme committee Fund raising committee Volunteer committee

Role of each committee : 

Role of each committee Theme committee – works as a group with some individual tasks. Choosing the theme for the blood camp Deciding what items will be needed Coordinating the giveaway prizes or momento’s to the donors. Decorating the donor area. Fund raising committee – responsible for funding a successful blood donation camp. Finding the potential sponsors Deciding the momentos and prizes. Volunteer committee – Greet donors Help during donation For giving snacks and refreshment Supervise children's.

Final countdown : 

Final countdown Check site arrangements  Check parking Remind donors and reconfirm appointments Coordinate with all committee’s Coordinate with Blood bank team. Confirmation of time for start of camp.

Day of drive : 

Day of drive

At loading site : 

At loading site Loading of vehicle with necessary equipments Role of staff nurse Role of team members Start for the camp on the correct time

At camp site : 

At camp site Greet the organizers for their efforts Ask the help of the organizers to plan the area accordingly Put up the banners, direction panels and donor instruction panels in the respective areas Allot responsibilities to the team members as per their area of work Movement of the donor in camp should be as far as possible unidirectional.

Camp layout : 

Camp layout Registration Weight & Hb check Medical check up and Questio--nnaire Blood donation Refreshment and Rest Giving badges or certificates Hearty send off Donor

Avoid mishappenings : 

Avoid mishappenings Donors should be warmly received and guided and escorted through different stages. Look for every minute things. The best motivational efforts may go in vain, in spite of best possible donor recruitment and retention strategies, if the camps are not organised in an efficient manner with active involvement of blood bank team, local organiser and motivators. At every stage, care should be taken so that the donor can leave the area with a good impression with a resolution to come back again.

Role of team leaders : 

Role of team leaders Team leader should have Leadership quality Vigil enough Should take judgment to act according to the situation. Ensure that entire setup of blood collection to be ready before the blood donation to be started. Time punctuality is very important. Tackling any mistake at any step in a friendly manner. Avoiding and handling conflicts with other team members at camp site. Should be caring and communicative Should keep good rapport with organizers

Role of team members : 

Role of team members Members looking towards loading and unloading of vehicle should carry the checklist and verify before and after the camp. They should be Punctual Well behaved Friendly Properly dressed And in uniform with wearing identity badges. Should encourage donors especially first time donors. Interaction with donors during and after donations minimize donors reactions. There should be an organized work from every team member of team

Cold chain maintenance : 

Cold chain maintenance Proper transport boxes should be used. Refrigerant recommended – wet ice in leak proof container. Transportation of whole blood – not used for component preparation Transported at Temp. +2C - +10C. Time between collection and processing must not exceed 8 hours Ice packs should be placed above the blood, not around or underneath. Never allow blood to touch the ice packs. Monitoring the temperature during transportation. Transportation of whole blood – used for component preparation Transported at Temp. +2C - +10C in well insulated boxes but with no ice.

Biomedical waste management : 

Biomedical waste management Bio medical waste – at camp site includes Detached needles of the blood bags Needle covers Used cotton swabs The needles must be discarded in puncture proof container. The used swabs etc. blood soiled items must be collected in a separate container which is sent for incineration.  Strict watch must be kept regarding collection of sharp and pointed disposables. Each and every item should be properly packed and brought back to department and send for proper disposal. Never leave any waste at the camp site.

Biomedical waste management : 

Biomedical waste management Piles of blood-soaked cotton swabs and used syringes These were the remains of a blood donation camp organised by NCP‘s which was also supported by actor Salman Khan as a tribute to those who lost their lives in the 13/7 serial blasts in Mumbai. 7000 people donated blood PMC director said "It was the responsibility of blood banks involved in the camp for proper disposal of this waste as per norms of bio medical waste management act. PMC imposed a fine of Rs 5,000 to each of 21 blood banks involved and use the money to dispose the waste. Source- Mid Day newsline

Refreshment area : 

Refreshment area Refreshment should be offered neatly with a friendly gesture and hospitality. A hot or cold drink and light refreshment are offered to compel the donor to spend some time in a relaxed mood. Refreshment corner should be well managed and donors should be handled with personal human touch. Last point of the camp - it leaves a permanent impression in the mind of the donors. Donors should be advised to remain in refreshment room for at least 15 minutes. A hearty good-bye with a request to donate again after three months – inspire a donor to become a regular repeat donor. A well organised camp inspires many onlookers around to become blood donors.

Post donation instructions : 

Post donation instructions Advise Keep the arm firmly folded for next 10-15 min Rest for atleast for 15 min Take more fluids i.e water,juices etc. for next 24 hours. No smoking for ½ hour. No drive for ½ hour. Avoid sternous exercise. Remove the adhesive tape next day.

Handling donor reactions : 

Handling donor reactions Signs of minor reaction like Restlessness Perspiration on forehead Pale colour Lack of willingness to communicate Tendency to faint. When reaction occurs : Motivator or medico-social worker Should remain calm Try not to get other donors upset Call in the medical officer-in-charge of the blood collection team Ensure the prevention of the donor from falling down. handled with tender loving care and compassion

Recognize donors contribution : 

Recognize donors contribution Recognition plays a major role in donor recruitment. Recognition has a big role in motivation. Recognition of voluntary blood donor means honour without any monetary value. Recognition of donors helps as: Automatic incentive Social prestige Motivation to donors Increases donors participation Feeling appreciated and honoured Forms stronger commitment Help in retention of donors

Donor recognition : 

Donor recognition Forms of Donor Recognition Thank you cards Certificates Badges Momento Special award for 10/25/50/100 time donation Recognition and awards act as an incentive to existing donors and motivate potential donors to become regular voluntary donors.

End of camp : 

End of camp Appreciate the organizers for their effort. Asked them for any suggestions. Filling up the camp report and details of organizers for sending group cards. Book the date for the next camp.

Post camp phase : 

Post camp phase

Role of blood bank : 

Role of blood bank Camp report: Venue where the blood camp was held. Details of group wise blood units collected. Should be sent to the Licensing Authority and Central Licence Approving Authority within a period of seven days of conducting camp. Camp details – to SACS in monthly report.

Thanking the organizers : 

Thanking the organizers Thanks the organizers for their support. Sending donor blood group cards and list of donors in time. Sharing the camp results also with donors. Respond the queries of the donor on to priority. Honour the request of blood organizers for availability of blood in case of need. Express gratitude towards blood donors by reminding their noble gesture by sending them New year greetings Birthdays greetings Honouring them at special occasion (National Voluntary blood donation day).

Role of organizers : 

Role of organizers To acknowledge and appreciate everyone’s participation and contribution via Calls Email or Newsletters Try to make Blood donation camp as a recurring event. Feedback to blood bank team about their and other donors views.

Assistance by naco for organizing bdc : 

Assistance by naco for organizing bdc An amount of Rs 2500/- per camp will be allocated to the State Blood Transfusion Council. An equal contribution will be provided by the States/U.Ts through their state grants. Thus an amount of Rs. 5000/- should be made available for one camp. Support for conducting the camp includes: Donor refreshment Donor Certificates Donor badges/pins Facility for transportation- hiring a vehicle etc. DA for staff attending the camps Banner/Posters/IEC materials.

Showing donors – they are different : 

Showing donors – they are different Via sharing blood recipient stories. Use of social networking sites (facebook or twitters) Website for recipient to thank blood donor for their gesture. (eg: thankyoudonor.ca) I got a new life by Elizabeth When major health problems made surgery dangerous until absolutely necessary, 27 pints of another's blood kept me alive. After a transfusion, I was so anemic before each transfusion that I couldn't walk up stairs because of lack of oxygen. My brain, which had just finished a PHD, was suddenly gone. When I finally bled out - donor blood let me survive the surgery. This summer, I climbed to a 10,000 foot snow line and got half way through my book- and thanked those who had let me rejoin my life every step of the way, every word I wrote. Thank you.. Donors have saved my life and the life of my loved ones by Noel France I was eleven years old when I had my tonsils out,simple operation huh? well i hemorraged 3 times. I received three blood transfusions, thank you to all the donors who were ther to save me!!!! Now I have a friend who is fighting cancer and has received red cell and platelets.Thank you donors for giving her each new day!!!

Mass blood donation camps : 

Mass blood donation camps Here number of blood bank teams work side by side under the same roof, each collecting blood according to its respective capacity. Donor screening, registration and donors refreshment corner arranged for centrally together for all. Needs coordinated organised efforts between the organisers, blood bank teams and above all, the donors . Advantages : Mass awareness campaign in limited resources Demonstration effect – increases donors Acting as technical workshop for blood bank teams.

Mass blood donation camps : 

Mass blood donation camps Disadvantages Blood bank team collects units as per need . Refusal of many potential donors – donors get de-motivated. In- coordination between teams/ organizers. Collected blood from outstation camps- not used for component preparation. Conducted once a year mainly at industrial , commercial houses or educational institutes – not like to suspend their normal work for sake of camp. Wastage of blood. Recent guidelines by NACO (April 2012) Mega blood donation camps not allowed – to reduce wastage Limitation to 500 donors per day (max 2000 units may be collected in four days) 3-4 blood bank teams may participate- each having atleast one counselor for predonation and post donation area.

Documents related to bdc : 

Documents related to bdc Camp checklist: Staff nurse Senior residents Camp organization details Camp report Reimbursement form for refreshment.

References : 

References Voluntary blood donation programme- An operational guideline (NACO) DGHS Technical Manual. Towards 100% voluntary blood donation – a global framework for action (WHO) Donor recruitment –tips, techniques and tales (AABB press) National guidebook on blood donor motivation (NACO) Drugs and cosmetic act. Different websites

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