FOI

Slide 1: 

A tool for managing end to end Freedom of Information requests. FOI www.dataprotectionofficer.com ||| info@dataprotectionofficer.com 1

Overview : 

Overview 2

Key accounts : 

Key accounts Freedom of Information Officer Freedom of Information Administration Team 3

Getting started : 

Getting started 4

FOI form : 

FOI form Linked to Intranet Linked to Internet Linked to all Business units Aimed to capture all the ingress points of FOI requests Linked to all Business partners 5

A completed FOI form & Acknowledgement : 

A completed FOI form & Acknowledgement 6

Automatic Acknowledgement to subject : 

Automatic Acknowledgement to subject 7

FOI Dashboard : 

FOI Dashboard 8

FOI administration via the dashboard : 

Once the request is registered, the 20 day timer begins automatically. FOI administration via the dashboard FOI ID is automatically generated for the request and registered on the dashboard in real time. The subject name is attached to the request for reference. An officer can be allocated to the request. He or she is alerted. The admin check includes option to reject query or pass the request. The response from the officer can be captured electronically or if hard copy noted on the dashboard The status of the request is maintained all throughout the lifecycle of the request. 9

The completed request from the dashboard : 

The completed request from the dashboard 10 Click here to see the form

Dashboard: Admin check : 

Dashboard: Admin check 11 Options to pass or reject request

FOI dashboard: Example of Rejection : 

FOI dashboard: Example of Rejection 12

Allocation of an officer from the org chart : 

Allocation of an officer from the org chart 13 Org chart

Response to FOI requests : 

Response to FOI requests 14 Officer clicks on Response The response window allows the officer to select the response has been sent as well as a message to the subject. Option to add the response document

Response to FOI requests: completing the response form : 

Response to FOI requests: completing the response form 15

FOI Dashboard: Completed responses : 

FOI Dashboard: Completed responses 16

Implementation & Contact details : 

Implementation & Contact details Implementation takes about 3 months to Go live. Solution can be custom built and deployed within your network(intranet) or hosted on our secure server (extranet). Cost vary depending on number of licenses and scale of implementation For more information please contact: Mateo Isabella London Knowledge Innovation Centre South Bank Technopark 90 London Road SE1 6LN 0207 592 9747 17