Lesson 09

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Lesson 9 Windows Management:

1 Lesson 9 Windows Management Computer Literacy BASICS: A Comprehensive Guide to IC 3 , 3 rd Edition Morrison / Wells

Objectives:

Objectives Log on and off, shut down, and restart the computer. Identify elements of the operating system desktop. Identify the icons used to represent drives, disks, files, and folders. Manipulate windows. Start and run programs. Manage files. 2 2 2

Objectives (continued):

Objectives (continued) Identify precautions when manipulating files. Solve common file problems. 3

Vocabulary:

Vocabulary active window application file Computer data file directory file properties gadgets hidden file icons Quick Launch toolbar Recycle Bin shortcut Sidebar system file 4 4 4

Introduction:

Introduction The utility program Computer (called My Computer in Windows XP) is designed to help you find, view, and manage files easily and effectively. 5 5 5

Logging On and Off the Computer:

Logging On and Off the Computer To start Windows, you only need to turn on your computer. You can end a Windows session using one of these options: 6 6 6

Logging On and Off the Computer (continued):

Logging On and Off the Computer (continued) Shutting Down an Application: You can use the Task Manager to close an unresponsive application or process. 7 7 7

Desktop Elements:

Desktop Elements You can use desktop objects, called icons, as shortcuts to start a program, open a window, access a Web site, and perform various other applications. The Recycle Bin is used to discard unnecessary items. The desktop contains five main sections: The taskbar, which is located at the bottom of the screen The Start button, which opens the Start menu The Quick Launch toolbar, which starts a program with one mouse click The Sidebar, which displays small programs called gadgets The middle section, which contains program and document icons 8 8 8

Desktop Elements (continued):

Desktop Elements (continued) Customizing the Icons on the Desktop: If the default icons that are displayed on your desktop are not the icons that you prefer, you can easily modify these icons. Other Graphical Elements: You can drag and drop gadgets from the Gadgets window to the Windows Sidebar or elsewhere on the desktop. 9 9 9

Manipulating Windows:

Manipulating Windows You use three buttons on the Window title bar—the Minimize button, the Maximize/Restore button, and the Close button—to control the way in which a window is or is not displayed. 10 10 10

Starting Programs and Switching Between Windows:

Starting Programs and Switching Between Windows To start a program, click the Start button and then click the program name. You can also double-click the program icon located on the desktop. When multiple windows are open on your desktop, the one you are working with is called the active window. 11 11 11

Starting Programs and Switching Between Windows (continued):

Starting Programs and Switching Between Windows (continued) Accessing Online Support: The Help and Support Center options: Windows Remote Assistance Windows communities Microsoft customer support Operating System Version: Windows Vista has four versions: Home Basic, Home Premium, Business, and Ultimate. 12 12 12

Desktop Folders and Icons:

Desktop Folders and Icons Desktop folders and icons 13

Managing Files:

Managing Files You use folders to organize files on a disk. Displaying Files: Windows Computer provides tools you use to search for files and folders and to view details about the contents of the files and folders. Click the Start button, then click Computer. 14 14 14

Managing Files (continued):

Managing Files (continued) File Types: System files are essential files necessary for running Windows. An application file is part of an application program. A data file is one you create when working with an application program. Directory and File Views: A directory, or folder, is a container for files and other directories. 15 15 15

Managing Files (continued):

Managing Files (continued) Sorting Files: You can use the Computer window to sort files by name, size, type, date, or other characteristics. Managing Folders: To create a folder, right-click a blank spot on the desktop or folder window; point to New on the shortcut menu, and then click Folder. Type a name for the new folder, and then press Enter. 16 16 16

Managing Files (continued):

Managing Files (continued) Selecting Files: To select a single file, click the filename. To select consecutive files, click the first item, hold down the Shift key, and then click the last item. To select nonconsecutive files, click the first file, hold down the Ctrl key, and then click the next file. 17 17 17

Managing Files (continued):

Managing Files (continued) Move, Copy, Delete, and Rename Files: To move a file, select it, right-click to display the shortcut menu, and then click Cut. Right-click the new location, then click Paste. Use the same steps to copy a file by clicking Copy instead of Cut. To delete a file, click the filename, right-click it and then click Delete. To rename a file, click the filename, right-click it to display the shortcut menu, click Rename, then type the new name. 18 18 18

Managing Files (continued):

Managing Files (continued) Retrieve Deleted Files: To restore a file, double-click the Recycle Bin to open it. Right-click the filename and click Restore. Empty the Recycle Bin: Right-click the Recycle Bin icon on the desktop and then select Empty Recycle Bin. Click the Yes button to permanently delete the files. 19 19 19

Managing Files (continued):

Managing Files (continued) Display File Properties: File properties are characteristics that help you locate and organize files. Right-click the file, and then select Properties. Find Files: Click in the Search text box and then type a word or part of a word. 20 20 20

Managing Files (continued):

Managing Files (continued) Display and Identify Hidden Files: A hidden file is a file like any other except it is not displayed in the Computer window. 21 21 21

Strategies for Working with Files:

Strategies for Working with Files Naming and Organizing Files and Folders: Windows Vista allows names up to 255 characters for folders and files. Deleting Unneeded Files and Folders: Deleting unused files and folders saves disk space, helps avoid clutter, and enables better access to the hard drive. Backing Up Files and Folders: To protect files and folders, they should be backed up to an external device on a regular basis. 22 22 22

Solving Common File Problems:

Solving Common File Problems Common problems with file management: You cannot find a file because it is hidden. A file is password protected. Read-only files cannot be modified. You may receive a “file access denied” message. When a file is not saved properly, it may become corrupted. File extension has been changed or deleted. 23 23 23

Summary:

Summary In this lesson, you learned: To start Windows, you turn on your computer, and then, if necessary, log on by selecting your user name or picture and entering a password. To end your Windows session, you can log off and let another user work with Windows by clicking the Start button, pointing to the Lock Button menu, and then clicking Log Off. If you are working with an application that does not respond to your actions, you can use the Task Manager to close the nonresponsive application or process. 24 24 24

Summary (continued):

Summary (continued) The Windows Vista desktop is the main screen area that appears after you turn on your computer. You can place icons on the desktop that are shortcuts to start a program, open a window, or access a Web site, for example. You can also delete, move, and rename the icons on the desktop. The Recycle Bin appears on your desktop by default. You use the Recycle Bin to discard unnecessary items, such as folders. The Recycle Bin stores the discarded items until you empty it. 25 25 25

Summary (continued):

Summary (continued) The desktop contains five main sections: the taskbar, which is located at the bottom of the screen; the Start button, which opens the Start menu; the Quick Launch toolbar, which starts a program with one click; the Sidebar, which displays gadgets; and the middle section, which contains program and document icons. You use three buttons on the window title bar—the Minimize button, the Maximize/Restore button, and the Close button—to control the way in which a window is or is not displayed. 26 26 26

Summary (continued):

Summary (continued) To start a program in Windows Vista, you click the Start button and then click the program name. You can also double-click the program icon located on the desktop. More than one program can be in memory at the same time. When multiple windows are open on your desktop, the one you are working with is called the active window. To customize the desktop, you can create desktop folders, add desktop icons or shortcuts, and delete, move, and rename these objects. 27 27 27

Summary (continued):

Summary (continued) Windows Computer is designed to help you find, view, and manage files easily and effectively. Besides displaying files and folders, you use the Computer window to examine file types; change the view of the folder and its files; sort files; manage folders; select, move, copy, delete, and rename files; display file properties; and find files. 28 28 28

Summary (continued):

Summary (continued) You should take caution when manipulating files by using a standard naming convention when naming folders, by organizing files and folders logically, by deleting unnecessary files, and by regularly backing up important files. Be aware of common file management problems, including locating files that are difficult to find; learning how to work with attributes to open files that are read-only, hidden, or shared; and naming files to preserve their file extension so they are associated with the appropriate application. 29 29 29

Lesson 9 Windows Management:

30 Lesson 9 Windows Management Computer Literacy BASICS: A Comprehensive Guide to IC 3 , 3 rd Edition Morrison / Wells

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