HUMAN RESOURCE MANAGEMENT
& STAFFING : HUMAN RESOURCE MANAGEMENT
& STAFFING Presentation Covers : Presentation Covers Definition of recruitment
Purpose and importance
Forecasting and Manpower demand
Factors influencing recruitment
Types of Recruitment Sources
Socialization Process Caroline Githinji - August 2010 Definition of Recruitment : Definition of Recruitment Meaning
In simple terms, recruitment is understood as the process of searching for and obtaining applicants for jobs, from among whom the people can be selected.
In other words it is the process of finding and attracting capable applicants for employment Caroline Githinji - August 2010 Purpose and importance : Purpose and importance Aimed at attracting and selecting individuals for different positions that facilitate the achievement of organizational goals
Under-Staffing results in Loses Business + Specialization
Over-Staffing results in Wasteful, Expensive & even expensive to eliminate excess staff
Process Includes forecasting manpower demands Caroline Githinji - August 2010 Purpose and Importance Cont’d…. : Purpose and Importance Cont’d…. Increase the pool of job candidates at minimum cost.
Begin identifying and preparing potential job
applicants who will be appropriate candidates.
Increase organizational and individual effectiveness in the short term and long term.
Evaluate the effectiveness of various recruiting techniques and sources for all types of job applications. Caroline Githinji - August 2010 Forecasting Manpower Demand : Forecasting Manpower Demand Future Needs of the organization
Long Term Plan
TERM 5 years
Growth & Expansion
Short Term Plan
TERM 1- 2 years
Adding New Shift
Replacement Caroline Githinji - August 2010 Forecasting Manpower Supply Contd… : Forecasting Manpower Supply Contd… Internal Labour Supply
Replacement Planning -
Manager Inventory Chart
Identifies potential candidates to fill specific managerial jobs
Identifies and trains the potential candidates Caroline Githinji - August 2010 Slide 8: External factors
Supply & demand
Political – Social
“Sons of the soil” Factors influencing recruitment Internal factors
Size of the firm
Growth & expansion Caroline Githinji - August 2010 Slide 9: Supply and demand :-If the demand for a particular skill is high relative to the supply, an extraordinary recruiting effort may be needed.
Unemployment rate :- When the unemployment rate in a given area is high, the company’s recruitment process may be simpler.
Labour market:- Labour market conditions in a local area are of primary importance in recruiting for most non-managerial, supervisory and middle
management positions Caroline Githinji - August 2010 External factors Slide 10: Political-social considerations :- Reservation of jobs for, minorities, and other backward classes is a political decision.
Sons & Soil :- Political leaders clamour that preference must be given to the people of their respective regions in matters of employment.
Image :-The company’s image also matters in attracting large number of job seekers, Normally blue chip companies attract large number of
applications Caroline Githinji - August 2010 External factors contd… Slide 11: Recruitment Policy :-Generally the policy is to prefer internal sourcing, as own employees know the company well and can recommend candidates who fit the organization culture.
HRP :- proper planning for effective utilization of human resources is very much essential.
Size of the firm :- Size is another internal factor having its influence on the recruitment process. Caroline Githinji - August 2010 Internal factors RECRUITMENTTypes of Recruitment Sources : RECRUITMENTTypes of Recruitment Sources Internal source
Dependent of deceased family member External source
Word of Mouth
Rec. at factory gate
Acquisitions & Mergers
Head Hunting & Poaching
Contractor/ Outsourcing Caroline Githinji - August 2010 Internal Recruitment : Internal Recruitment ADVANTAGES
Familiarity of Candidate
Available information & observation
Selection & Socialization – less expensive
Enhances Employee Morale
Retention of Employees DISADVANTAGES
Lack of New Ideas
Expensive Training Programs
Political & Personal Bias
Some Unhappy Employees Caroline Githinji - August 2010 External Recruitment : External Recruitment ADVANTAGES
Valuable Information – Competitors Moves & Strategies
Diverse Skills & Vast Experience DISADVANTAGES
Lack of Reliability
Orientation Process – Time Consuming
De-motivates Internal Employees Caroline Githinji - August 2010 The Recruitment Process : The Recruitment Process Caroline Githinji - August 2010 Job Analysis : Job Analysis JOB DESCRIPTION
(EMPHASIS IS ON JOB)
Objectives of the Job
Work to be Performed
Relationship of the Job to other Jobs
Working Conditions JOB SPECIFICATION
(EMPHASIS ON INDIVIDUAL)
Listing of Skills, Education & Work Experience Caroline Githinji - August 2010 Job Analysis for Project Manager : Job Analysis for Project Manager JOB DESCRIPTION
(EMPHASIS IS ON JOB)
Creates and executes project work plans and revises as appropriate to meet changing needs and requirements.
Identifies resources needed and assigns individual responsibilities.
Manages day-to-day operational aspects of a project and scope.
Reviews deliverables prepared by team before passing to client JOB SPECIFICATION
(EMPHASIS ON INDIVIDUAL)
Must have at least 2-years’ relevant experience, working as a paid worker or volunteer, in a social care setting
Good writing skills and experience in producing written materials for external audiences Caroline Githinji - August 2010 Selection Process : Selection Process Caroline Githinji - August 2010 Long listing/Shortlisting Process
Short listing: Review applications on the basis of the person specification. Ensure that you select for interview those who match the specifications, regardless of age, sex, race etc, and that the specifications are not themselves discriminatory.
Interviews: Interview your short-listed candidates remembering that your job is not only to assess the best candidate for the job, but also to create a great impression of your organization. Interviewing : Interviewing Caroline Githinji - August 2010 HR interview
Conducting tests [Aptitude / Mathematical / Analytical etc.]
Initial final list of candidates.
Reference check (if required) Slide 20: Caroline Githinji - August 2010 Post - Interview Email or Telephone call to unsuccessful candidates
Technical Manager approval for a start up date.
Email or Telephone call to successful candidates
HRM prepares a letter of appointment Socialization Process : Socialization Process Initial Process – Recruitment & Selection
Extended Process – Policies of organization, Introduction to superior, peers and related departments, Familiar with Work Culture, Job Description, Proper Training
A well planned induction helps the employee to become integrated into the organization, maximizing morale through early success and quickly raising the level of performance.
Recruitment is not complete until the individual is effective in the job and has adopted the values of the organization. Caroline Githinji - August 2010 Slide 23: Thank You !!!